[gnso-rds-pdp-wg] Action response: Notes and Poll Invitations

[Farell Folly]

Dear Lisa,

Thanks for this update and taking into account our suggestions, well done!
See you at tomorrow weekly call.

Best Regards
@__f_f__
about.me/farell
________________________________.
Mail sent from my mobile phone. Excuse for brievety.
Le 3 avr. 2017 8:43 PM, "Lisa Phifer" <lisa at corecom.com> a écrit :

> Dear all,
>
> During last week's call, I took an action to send email to the WG list
> about resolution of the following action taken by staff at ICANN58:
>
> *Action Item #1: *Staff to investigate additional techniques to draw WG
> member attention to Action Items and Poll Invitations, such as including
> them at the top of emails containing WG meeting notes.
>
> As you have probably seen in messages since ICANN58, the following
> improvements have already been implemented:
>
> 1) Every email sent by staff containing WG call notes now starts with a
> list of action items and decisions, repeated at the top of the email
> message.
>
> 2) Every email sent by staff containing WG call notes now has a Subject
> line beginning with "IMPORTANT: Notes" to enable filtering.
>
> 3) Similarly, every email sent by staff containing a new poll invitation
> now has a Subject line beginning with "IMPORTANT: Invitation" to enable
> filtering.
>
> 4) Both notes and invitations are now sent with a priority flag set to
> help call attention to them.
>
> A week ago, the leadership team considered but opted against the following
> additional measures, believing that they may cause more confusion than
> benefit:
>
> a) Send meeting notes and invitations via a new mailing list created
> specifically for this purpose. We chose not to do this because it would
> require all WG members to monitor yet another mailing list and, more
> importantly, create ambiguity as to which list should be used for
> responses. Keeping all WG messages on the same archived WG mailing list
> simplifies responding and ensures that notes and invitations can be easily
> viewed in sequence with other WG list messages. Steps taken already allow
> easy filtering of notes and poll invitations from incoming WG mail whenever
> desired.
>
> b) Attach a calendar notice for close date/time to poll invitations. We
> chose not to do this because, as WG members do not use a shared calendaring
> system, calendar events cannot be directly added to WG member calendars. A
> calendar notice would not obviate the need for WG members to read poll
> invitation email messages, and could even cause confusion between WG call
> and poll close calendar notices. With rare exception, our weekly poll close
> date/time is midnight COB Saturday. Any WG member wishing to be routinely
> alerted to poll close events may create a recurring event in their own
> calendar for each Saturday, at COB in their own timezone (or 24 hours in
> advance), as he or she prefers, containing the wiki URL
> *http://tinyurl.com/ng-rds* <http://tinyurl.com/ng-rds> where you can
> always find any currently open poll URL and close date/time.
>
> We hope you will find that steps already taken are useful in drawing
> attention to notes and poll invitations. Please feel free to email staff
> directly with any additional suggestions at any time to continuously
> improve our list communication.
>
> Best,
> Lisa
>
> _______________________________________________
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> gnso-rds-pdp-wg at icann.org
> https://mm.icann.org/mailman/listinfo/gnso-rds-pdp-wg
>
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