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--></style></head><body bgcolor=white lang=EN-US link="#0563C1" vlink="#954F72"><div class=WordSection1><p class=MsoNormal><span style='font-size:11.0pt'>Dear All, <o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'>Please find below the notes & action items from today’s meeting. As noted during the call, please make sure to get your possible requirements in <b><u>by COB on Wednesday 7 June</u></b> following which a snap shot of the list of possible requirements will be taken and included as part of outreach message #2.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'>Please also note the request for volunteers for liaisons to facilitate the flow of information, including outreach message #2, to the different SO/AC/SG/Cs.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'>Best regards,<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'>Marika<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'><o:p> </o:p></span></p><p class=MsoNormal><b><span style='font-size:11.0pt'>Notes 7 June 2016<o:p></o:p></span></b></p><p class=MsoNormal><span style='font-size:11.0pt'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'>1. Roll Call / SOI<o:p></o:p></span></p><p class=MsoListParagraph style='text-indent:-18.0pt;mso-list:l2 level1 lfo1'><![if !supportLists]><span style='font-size:11.0pt;font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:11.0pt'>Attendance will be taken from the AC room<o:p></o:p></span></p><p class=MsoListParagraph style='text-indent:-18.0pt;mso-list:l2 level1 lfo1'><![if !supportLists]><span style='font-size:11.0pt;font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:11.0pt'>Please state names before speaking and keep your microphones on mute when not speaking<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'>2. Complete work on possible requirements list (Task 8) – see latest version of signup sheet attached<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'>a. Progress Update<o:p></o:p></span></p><p class=MsoListParagraph style='text-indent:-18.0pt;mso-list:l5 level1 lfo2'><![if !supportLists]><span style='font-size:11.0pt;font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:11.0pt'>28 documents have been covered so far<o:p></o:p></span></p><p class=MsoListParagraph style='text-indent:-18.0pt;mso-list:l5 level1 lfo2'><![if !supportLists]><span style='font-size:11.0pt;font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:11.0pt'>23 assignments still pending<o:p></o:p></span></p><p class=MsoListParagraph style='text-indent:-18.0pt;mso-list:l5 level1 lfo2'><![if !supportLists]><span style='font-size:11.0pt;font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:11.0pt'>phrase responses as requirements, which may require paraphrasing of the document<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'>b. Set target for completing the requirements list for Task 9<o:p></o:p></span></p><p class=MsoListParagraph style='text-indent:-18.0pt;mso-list:l6 level1 lfo3'><![if !supportLists]><span style='font-size:11.0pt;font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:11.0pt'>Deadline for submission in principle today but leadership team has agreed to extend the cut off date for submitting additional possible requirements by COB on Wednesday 8 June. This will allow staff to compile the list of possible requirements on Thursday with the outreach message #2 to go out on Friday at the latest. Note, additional requirements may be identified at a later date, but for the purpose of the outreach message, a snap shot will be taken of the list of possible requirements by the deadline.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'>c. Outreach message #2 (draft to be circulated in separate email)<o:p></o:p></span></p><p class=MsoListParagraph style='text-indent:-18.0pt;mso-list:l6 level1 lfo3'><![if !supportLists]><span style='font-size:11.0pt;font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:11.0pt'>Second outreach message in parallel to first request still outstanding - but approach for this one is different<o:p></o:p></span></p><p class=MsoListParagraph style='text-indent:-18.0pt;mso-list:l6 level1 lfo3'><![if !supportLists]><span style='font-size:11.0pt;font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:11.0pt'>WG encouraged to work with their respective groups to facilitate responses<o:p></o:p></span></p><p class=MsoListParagraph style='text-indent:-18.0pt;mso-list:l6 level1 lfo3'><![if !supportLists]><span style='font-size:11.0pt;font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:11.0pt'>Ideally input is received by Helsinki so that input can be received and discussed during meeting. <o:p></o:p></span></p><p class=MsoListParagraph style='text-indent:-18.0pt;mso-list:l6 level1 lfo3'><![if !supportLists]><span style='font-size:11.0pt;font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:11.0pt'>Please review instructions - no judgement is expected to be passed on possible requirements.<o:p></o:p></span></p><p class=MsoListParagraph style='text-indent:-18.0pt;mso-list:l6 level1 lfo3'><![if !supportLists]><span style='font-size:11.0pt;font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:11.0pt'>No comments on the message received during the call.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'>d. Identify lead points of contacts for SO/AC/SG/Cs<o:p></o:p></span></p><p class=MsoListParagraph style='text-indent:-18.0pt;mso-list:l3 level1 lfo4'><![if !supportLists]><span style='font-size:11.0pt;font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:11.0pt'>In first outreach message, SO/AC/SG/Cs have been asked to identify a lead point of contact. If WG members know who the point of contact will be, please communicate this with the WG. Is functional role - to ensure that information flows back and forth between the WG & SO/AC/SG/Cs.<o:p></o:p></span></p><p class=MsoListParagraph style='text-indent:-18.0pt;mso-list:l3 level1 lfo4'><![if !supportLists]><span style='font-size:11.0pt;font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:11.0pt'>Volunteers: Klaus Stoll (NPOC), Fabricio Vayra (IPC), Beth Allegretti (BC), Greg Mounier (GAC PSWG), Sara Bockey (RrSG), Farell Folly (NCSG), Nathalie Coupet (At-Large - TBC)<o:p></o:p></span></p><p class=MsoListParagraph style='text-indent:-18.0pt;mso-list:l3 level1 lfo4'><![if !supportLists]><span style='font-size:11.0pt;font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:11.0pt'>Please see https://community.icann.org/x/J4xlAw for current affiliations<o:p></o:p></span></p><p class=MsoListParagraph style='text-indent:-18.0pt;mso-list:l3 level1 lfo4'><![if !supportLists]><span style='font-size:11.0pt;font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:11.0pt'>Need to ensure that volunteers have agreement from respective groups to serve in this capacity (also factor in formal feedback that is received by outreach #1 document is received)<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'><o:p> </o:p></span></p><p class=MsoNormal><b><span style='font-size:11.0pt'>Action item #1</span></b><span style='font-size:11.0pt'>: Additional volunteers to come forward and those that have volunteered to confirm with respective leadership teams (if still needed) to confirm liaison role<o:p></o:p></span></p><p class=MsoNormal><b><span style='font-size:11.0pt'>Action item #2</span></b><span style='font-size:11.0pt'>: Liaisons will be asked later this week to disseminate outreach message and facilitate a response<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'>3. Discuss preparation for Helsinki meeting<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'> a. Cross-Community meeting<o:p></o:p></span></p><p class=MsoListParagraph style='text-indent:-18.0pt;mso-list:l4 level1 lfo5'><![if !supportLists]><span style='font-size:11.0pt;font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:11.0pt'>See proposed session description distributed. <o:p></o:p></span></p><p class=MsoListParagraph style='text-indent:-18.0pt;mso-list:l4 level1 lfo5'><![if !supportLists]><span style='font-size:11.0pt;font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:11.0pt'>WG members will draw from their own experience to share examples and invite attendees to join in a lively conversation about possible requirements.<o:p></o:p></span></p><p class=MsoListParagraph style='text-indent:-18.0pt;mso-list:l4 level1 lfo5'><![if !supportLists]><span style='font-size:11.0pt;font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:11.0pt'>Further planning is expected to happen during the meeting next week.<o:p></o:p></span></p><p class=MsoListParagraph style='text-indent:-18.0pt;mso-list:l4 level1 lfo5'><![if !supportLists]><span style='font-size:11.0pt;font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:11.0pt'>Encourage newcomer participation and try to avoid domination by WG members. Liaisons may be able to assist in this regard as well by encouraging their respective groups to attend and prepare accordingly.<o:p></o:p></span></p><p class=MsoListParagraph style='text-indent:-18.0pt;mso-list:l4 level1 lfo5'><![if !supportLists]><span style='font-size:11.0pt;font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:11.0pt'>Focus may be on first five questions - doesn't need to be restricted to those but may faciliate preparation and focus. <o:p></o:p></span></p><p class=MsoListParagraph style='text-indent:-18.0pt;mso-list:l4 level1 lfo5'><![if !supportLists]><span style='font-size:11.0pt;font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:11.0pt'>Consider whether any 'provocative' questions could be identified in advance to faciliate the discussion?<o:p></o:p></span></p><p class=MsoListParagraph style='text-indent:-18.0pt;mso-list:l4 level1 lfo5'><![if !supportLists]><span style='font-size:11.0pt;font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:11.0pt'>Note that questions highlighted in description are as in the charter - not indicative of how WG will address them (see work plan for approach)<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'><o:p> </o:p></span></p><p class=MsoNormal><b><span style='font-size:11.0pt'>Action item #3</span></b><span style='font-size:11.0pt'>: WG members to review the proposed agenda for the cross community session in Helsinki and think about whether you would be willing to volunteer to share a possible requirement as part of the session (short intervention, max. 1 minute). <o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'> b. F2F WG meeting<o:p></o:p></span></p><p class=MsoListParagraph style='text-indent:-18.0pt;mso-list:l0 level1 lfo6'><![if !supportLists]><span style='font-size:11.0pt;font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:11.0pt'>Full morning on Tuesday morning for WG F2F meeting<o:p></o:p></span></p><p class=MsoListParagraph style='text-indent:-18.0pt;mso-list:l0 level1 lfo6'><![if !supportLists]><span style='font-size:11.0pt;font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:11.0pt'>Non-members will be able to attend and participate in the meeting<o:p></o:p></span></p><p class=MsoListParagraph style='text-indent:-18.0pt;mso-list:l0 level1 lfo6'><![if !supportLists]><span style='font-size:11.0pt;font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:11.0pt'>Objective is to get work done - finalise possible requirements list and possibly start with deliberations.<o:p></o:p></span></p><p class=MsoListParagraph style='text-indent:-18.0pt;mso-list:l0 level1 lfo6'><![if !supportLists]><span style='font-size:11.0pt;font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:11.0pt'>Agenda to be refined closer to the meeting.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'>4. Confirm next meeting – Tuesday 14 June at 16.00 UTC<o:p></o:p></span></p><p class=MsoListParagraph style='text-indent:-18.0pt;mso-list:l1 level1 lfo7'><![if !supportLists]><span style='font-size:11.0pt;font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:11.0pt'>Start working on task 11<o:p></o:p></span></p><p class=MsoListParagraph style='text-indent:-18.0pt;mso-list:l1 level1 lfo7'><![if !supportLists]><span style='font-size:11.0pt;font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:11.0pt'>Continue planning for Heslinki meeting<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'><o:p> </o:p></span></p><p class=MsoNormal style='text-autospace:none'><b><span style='font-size:10.0pt'>Marika Konings</span></b><span style='font-size:10.0pt;font-family:Cambria'><o:p></o:p></span></p><p class=MsoNormal style='text-autospace:none'><span style='font-size:10.0pt'>Senior Policy Director & Team Leader for the GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) </span><span style='font-size:10.0pt;font-family:Cambria'><o:p></o:p></span></p><p class=MsoNormal style='text-autospace:none'><span style='font-size:10.0pt'>Email: <a href="mailto:marika.konings@icann.org"><span style='color:#0563C1'>marika.konings@icann.org</span></a> </span><span style='font-size:10.0pt;font-family:Cambria'><o:p></o:p></span></p><p class=MsoNormal style='text-autospace:none'><i><span style='font-size:10.0pt'> </span></i><span style='font-size:10.0pt;font-family:Cambria'><o:p></o:p></span></p><p class=MsoNormal style='text-autospace:none'><i><span style='font-size:10.0pt'>Follow the GNSO via Twitter @ICANN_GNSO<o:p></o:p></span></i></p><p class=MsoNormal style='text-autospace:none'><i><span style='font-size:10.0pt'>Find out more about the GNSO by taking our <a href="http://learn.icann.org/courses/gnso"><span style='color:#0563C1'>interactive courses</span></a> and visiting the <a href="http://gnso.icann.org/sites/gnso.icann.org/files/gnso/presentations/policy-efforts.htm#newcomers"><span style='color:#0563C1'>GNSO Newcomer pages</span></a>.</span></i><span style='font-size:10.0pt;font-family:Cambria'><o:p></o:p></span></p><p class=MsoNormal><o:p> </o:p></p></div></body></html>