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<p class="MsoNormal" style="line-height:16.0pt;text-autospace:none"><span style="font-size:11.0pt;color:#1F497D">For those who were not able to participate in the meeting (whether in-person or remotely), please note
</span><b><span style="font-size:11.0pt">Action Item #5:</span></b><span style="font-size:11.0pt">
<i>All WG members are asked to review F2F meeting recordings Part 2 and/or transcript Part 3 to ensure that all WG members are up to date with the discussions that took place in Helsinki. Please do this as soon as possible.<o:p></o:p></i></span></p>
<p class="MsoNormal" style="line-height:16.0pt;text-autospace:none"><i><span style="font-size:11.0pt"><o:p> </o:p></span></i></p>
<p class="MsoNormal" style="line-height:16.0pt;text-autospace:none"><i><span style="font-size:11.0pt">Several other actions will apply when the applicable updated documents are distributed and a few actions have already been done by staff.<o:p></o:p></span></i></p>
<p class="MsoNormal" style="line-height:16.0pt;text-autospace:none"><i><span style="font-size:11.0pt"><o:p> </o:p></span></i></p>
<p class="MsoNormal" style="line-height:16.0pt;text-autospace:none"><i><span style="font-size:11.0pt">Chuck<o:p></o:p></span></i></p>
<p class="MsoNormal" style="line-height:16.0pt;text-autospace:none"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:#1F497D"><o:p> </o:p></span></p>
<div>
<div style="border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif""> gnso-rds-pdp-wg-bounces@icann.org [mailto:gnso-rds-pdp-wg-bounces@icann.org]
<b>On Behalf Of </b>Lisa Phifer<br>
<b>Sent:</b> Thursday, June 30, 2016 9:24 AM<br>
<b>To:</b> gnso-rds-pdp-wg@icann.org<br>
<b>Subject:</b> [gnso-rds-pdp-wg] Notes and Action Items - RDS PDP WG F2F Meeting - 28 June 2016<o:p></o:p></span></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal" style="line-height:16.0pt;text-autospace:none"><span style="font-size:11.0pt">Dear all,<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:16.0pt;text-autospace:none"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal" style="line-height:16.0pt;text-autospace:none"><span style="font-size:11.0pt">The following notes summarize key points of discussion, agreements, and action items from the RDS PDP WG F2F meeting on 28 June at ICANN56. All WG members – especially
those who were unable to attend the meeting - are asked, prior to providing their input, to review the official transcript and recordings of the meeting:<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:16.0pt;text-autospace:none"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNoSpacing" style="margin-left:.5in;text-indent:-.25in;mso-list:l4 level1 lfo2">
<![if !supportLists]><span class="MsoHyperlink"><span style="font-family:Symbol;text-decoration:none"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span></span><![endif]><span class="MsoHyperlink"><span style="font-size:11.0pt"><a href="http://schd.ws/hosted_files/icann562016/f0/Transcript%20RDS%201%2028%20June%20Helsinki.pdf" target="_blank">Transcript GNSO RDS Part 1 28 June Helsinki</a></span><o:p></o:p></span></p>
<p class="MsoNoSpacing" style="margin-left:.5in;text-indent:-.25in;mso-list:l4 level1 lfo2">
<![if !supportLists]><span class="MsoHyperlink"><span style="font-size:11.0pt;font-family:Symbol;text-decoration:none"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span></span><![endif]><span class="MsoHyperlink"><span style="font-size:11.0pt"><a href="http://schd.ws/hosted_files/icann562016/29/Transcript%20GNSO%20RDS2%2028%20June%20Helsinki%20%5B1%5D.pdf" target="_blank">Transcript GNSO RDS Part 2 28
June Helsinki </a><o:p></o:p></span></span></p>
<p class="MsoNoSpacing" style="margin-left:.5in;text-indent:-.25in;mso-list:l4 level1 lfo2">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span class="MsoHyperlink"><span style="font-size:11.0pt"><a href="http://schd.ws/hosted_files/icann562016/cd/Transcript%20GNSO%20RDS3%2028%20June%20Helsinki.pdf" target="_blank">Transcript GNSO RDS Part 3 28 June Helsinki</a></span></span><o:p></o:p></p>
<p class="MsoNoSpacing" style="margin-left:.5in;text-indent:-.25in;mso-list:l4 level1 lfo2">
<![if !supportLists]><span style="font-size:11.0pt;font-family:Symbol;color:#333333"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;color:#333333">Adobe Connect Recording </span><span class="MsoHyperlink"><span style="font-size:11.0pt"><a href="https://icann.adobeconnect.com/p3qr9nmm42k/" target="_blank">Multimedia Session Recording</a>
Part 1</span></span><span style="font-size:11.0pt;color:#333333"><o:p></o:p></span></p>
<p class="MsoNoSpacing" style="margin-left:.5in;text-indent:-.25in;mso-list:l4 level1 lfo2">
<![if !supportLists]><span style="font-size:11.0pt;font-family:Symbol;color:#333333"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;color:#333333">Adobe Connect Recording
</span><a href="https://icann.adobeconnect.com/p3ty476eer8/"><span style="font-size:11.0pt">Multimedia Session Recording Part 2</span></a><span style="font-size:11.0pt;color:#333333">
<o:p></o:p></span></p>
<p class="MsoNoSpacing" style="margin-left:.5in;text-indent:-.25in;mso-list:l4 level1 lfo2">
<![if !supportLists]><span style="font-size:11.0pt;font-family:Symbol;color:#333333"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;color:#333333">English Audio </span><a href="http://audio.icann.org/meetings/hel56/hel56-OPEN-2016-06-28-T0425-hallb-IC3By7pjcu7tl0hdSj9fNZR36HW1oLO7-en.m3u" target="_blank"><span style="font-size:11.0pt">Session
Recording Part </span><span style="font-size:11.0pt;color:#0960AB;border:none windowtext 1.0pt;padding:0in;text-decoration:none">1</span></a><span style="font-size:11.0pt;color:#333333"><o:p></o:p></span></p>
<p class="MsoNoSpacing" style="margin-left:.5in;text-indent:-.25in;mso-list:l4 level1 lfo2">
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</span></span></span><![endif]><span style="font-size:11.0pt;color:#333333">English Audio </span><a href="http://stream.icann.org:8000/hel56-hallb-en.m3u"><span style="font-size:11.0pt">Session Recording Part 2</span></a><span style="font-size:11.0pt;color:#333333">
<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:16.0pt;text-autospace:none"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal" style="line-height:16.0pt;text-autospace:none"><b><span style="font-size:11.0pt">In particular, refer to Transcript Part 3 (Adobe Connect Session Recording Part 2) for significant discussion of how the WG will begin deliberation to reach
consensus. After brief initial deliberation on a few possible requirements, participants agreed to revamp the proposed approach by starting with a statement of purpose and use cases to establish a foundation for deliberation on specific possible requirements.
This proposed approach will be circulated to the full WG for comment by 7 July.<o:p></o:p></span></b></p>
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<p class="MsoNormal" style="line-height:16.0pt;text-autospace:none"><span style="font-size:11.0pt">1. Introductions<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:16.0pt;text-autospace:none"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
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</span></span></span><![endif]><span style="font-size:11.0pt">WG members in attendance introduced themselves.
<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:11.0pt">No SOI updates were noted.<o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:16.0pt;text-autospace:none"><span style="font-size:11.0pt">2. PDP Work Plan: Accomplishments and Status<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:16.0pt;text-autospace:none"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
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</span></span></span><![endif]><span style="font-size:11.0pt">Current Work Plan: <a href="https://community.icann.org/x/oIxlAw">
https://community.icann.org/x/oIxlAw</a><o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:11.0pt">Reviewed WG progress on recent tasks<o:p></o:p></span></p>
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<![if !supportLists]><span style="font-size:11.0pt;font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt">Task 7e: Outreach #1 – Review & Analyze inputs using Comment Review Tool (16 June) – Task completed at this meeting (see agenda item 3 below)
<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:11.0pt">Task 9c: Outreach #2 – Request additional Possible Requirements (11-27 June) – Additions received from RySG, response with no further inputs at this time received from NCSG, GAC expects to respond
by end of July. <o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:11.0pt">Task 11: Decide how and when the WG will try to reach consensus – Task continued in this meet (see agenda item 3 below)<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:11.0pt">Approved Work Plan was relayed to GNSO Council by liaison Stephanie Perrin to inform them of this WG’s initial plans.<o:p></o:p></span></p>
<p class="MsoListParagraphCxSpMiddle" style="text-indent:-.25in;line-height:16.0pt;mso-list:l3 level1 lfo6;text-autospace:none">
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</span></span></span><![endif]><span style="font-size:11.0pt">Timeline for completing phase 1? Task 11 will determine approach to reaching consensus during phase 1; this will help us get a better handle on timeline, but phase 1 will take a while.<o:p></o:p></span></p>
<p class="MsoListParagraphCxSpLast" style="text-indent:-.25in;line-height:16.0pt;mso-list:l3 level1 lfo6;text-autospace:none">
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</span></span></span><![endif]><span style="font-size:11.0pt">If an SO/AC/SG/C doesn’t have any input at this point, it would still be helpful if they indicate this now to facilitate planning of WG activities.<o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:16.0pt;text-autospace:none"><span style="font-size:11.0pt">3. PDP Work Plan: Next Steps and Working Session<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:16.0pt;text-autospace:none"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal" style="line-height:16.0pt;text-autospace:none"><u><span style="font-size:11.0pt">Task 7f: Outreach #1 – Finalize Comment Review Tool<o:p></o:p></span></u></p>
<p class="MsoNormal" style="line-height:16.0pt;text-autospace:none"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
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</span></span></span><![endif]><span style="font-size:11.0pt">The WG reviewed the draft Comment Review Tool:<br>
</span><a href="https://community.icann.org/download/attachments/59641480/Outreach%20%231%20-%20Public%20Comment%20Review%20Tool%20-%2025%20June%202016%20.docx?version=1&modificationDate=1467016057000&api=v2"><span style="font-size:10.5pt;font-family:"Arial","sans-serif";color:#3B73AF;background:white">Outreach
#1 - Public Comment Review Tool - 25 June 2016 .docx</span></a><span style="font-size:11.0pt"><o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:11.0pt">Q2-RySG – Add text under Action Items: WG members should be tasked with extracting possible requirements from the RySG comments provided here<o:p></o:p></span></p>
<p class="MsoListParagraphCxSpMiddle" style="text-indent:-.25in;line-height:16.0pt;mso-list:l0 level1 lfo4;text-autospace:none">
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</span></span></span><![endif]><span style="font-size:11.0pt">Responses that refer to deliberating upon possible requirements should note that the WG is currently developing a phase 1 process for deliberating on all possible requirements<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:11.0pt">How will the GAC be engaged in this PDP so that concerns are not raised at the end of the process?
<o:p></o:p></span></p>
<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.25in;mso-add-space:auto;text-indent:-.5in;line-height:16.0pt;mso-list:l0 level2 lfo4;text-autospace:none">
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</span></span></span><![endif]><span style="font-size:11.0pt">It is important to address any differences between PDP advice and GAC advice throughout the PDP process, so that there is no need for board to consider over-riding policy recommendations.
<o:p></o:p></span></p>
<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.25in;mso-add-space:auto;text-indent:-.5in;line-height:16.0pt;mso-list:l0 level2 lfo4;text-autospace:none">
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</span></span></span><![endif]><span style="font-size:11.0pt">Steps have already been taken to facilitate this – for example, the GAC has provided input through outreach #1 – and it is important that input is taken into consideration by the WG. We have an active
liaison to the GAC PSWG (Greg Mounier) to facilitate on-going interaction. There may still be situations where the GAC does not agree with GNSO consensus policy but hopefully there will be fewer with early/on-going engagement.<o:p></o:p></span></p>
<p class="MsoListParagraphCxSpMiddle" style="text-indent:-.25in;line-height:16.0pt;mso-list:l0 level1 lfo4;text-autospace:none">
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</span></span></span><![endif]><span style="font-size:11.0pt">To answer the question of is a new RDS needed we need to take into consideration the outcome of parallel WHOIS improvements – it is part of this WG’s charter to do so. If improvements haven’t yet
been implemented, may need to reflect any assumptions in the WG’s initial report.<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:11.0pt">Q2-GAC – Vicky Scheckler volunteered to extract possible requirements from the GAC’s suggested inputs. Adjust action item text to reflect this.<o:p></o:p></span></p>
<p class="MsoListParagraphCxSpMiddle" style="text-indent:-.25in;line-height:16.0pt;mso-list:l0 level1 lfo4;text-autospace:none">
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</span></span></span><![endif]><span style="font-size:11.0pt">Noted that some EWG member statements and blogs still need volunteers to extract possible requirements. Ayden Ferdeline and Stacie Walsh volunteered to do so.<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:11.0pt">Q4-SSAC response – Revise to indicate that the WG is in the process of gathering possible requirements to help define the problem.<o:p></o:p></span></p>
<p class="MsoListParagraphCxSpMiddle" style="text-indent:-.25in;line-height:16.0pt;mso-list:l0 level1 lfo4;text-autospace:none">
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</span></span></span><![endif]><span style="font-size:11.0pt">Q4 SSAC response – A Problem Statement drafting team was formed to help develop a very concise and tight problem statement, drawing from the Issue Report and Charter. This should be a conceptual
problem statement; it should not redefine the issue or charter or go into details and/or solutions. This drafting will be done in parallel to ongoing work.
<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:11.0pt">Volunteers for this drafting team are:
<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:11.0pt">Stephanie Perrin<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:11.0pt">James Gannon. <o:p>
</o:p></span></p>
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</span></span></span><![endif]><span style="font-size:11.0pt">Alex Deacon <o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:11.0pt">Nick Shore <o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:11.0pt">Shane Kerr <o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:11.0pt">Ayden Federline <o:p>
</o:p></span></p>
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</span></span></span><![endif]><span style="font-size:11.0pt">Susan Kawaguchi (leadership liaison)
<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:11.0pt">Mark Svancarek <o:p>
</o:p></span></p>
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</span></span></span><![endif]><span style="font-size:11.0pt">Daniel Nanghanki <o:p>
</o:p></span></p>
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</span></span></span><![endif]><span style="font-size:11.0pt">Marina A. Lewis <o:p>
</o:p></span></p>
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</span></span></span><![endif]><span style="font-size:11.0pt">With respect to RDAP, this WG may recommend that RDAP be used to implement policy, but any policy needs requiring RDAP extension will need to be relayed to the IETF for consideration.<o:p></o:p></span></p>
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<span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal" style="line-height:16.0pt;text-autospace:none"><b><span style="font-size:11.0pt">Action Item #1:</span></b><span style="font-size:11.0pt"> The sign-up sheet will be updated to reflect the following volunteers will review these documents
to extract possible requirements:<o:p></o:p></span></p>
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<span style="font-size:11.0pt"><o:p> </o:p></span></p>
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</span></span></span><![endif]><span style="font-size:11.0pt">Additional GAC-suggested documents – Vicky Sheckler<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:11.0pt">Dissenting Report from Stephanie Perrin – Ayden Ferdeline<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:11.0pt">Where Do Old Protocols Go To Die? by Scott Hollenbeck – Stacie Walsh<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:11.0pt">Building a Better WHOIS for the Individual Registrant – Stacie Walsh<o:p></o:p></span></p>
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<span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal" style="line-height:16.0pt;text-autospace:none"><b><span style="font-size:11.0pt">Action Item #2:
</span></b><span style="font-size:11.0pt">Staff to update draft Comment Tool to reflect noted change and circulate to WG for final approval within two weeks.<o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:16.0pt;text-autospace:none"><b><span style="font-size:11.0pt">Action Item #3:
</span></b><span style="font-size:11.0pt">Staff to create a mailing list for the Problem Statement drafting team. Concise Problem Statement to be drafted by team for WG consideration.<o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:16.0pt;text-autospace:none"><u><span style="font-size:11.0pt">Task 9e: Outreach #2 - Incorporate additional Possible Requirements<o:p></o:p></span></u></p>
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</span></span></span><![endif]><span style="font-size:11.0pt">Possible requirements from Cross-Community RDS session were posted to mailing list, see:<br>
</span><a href="http://mm.icann.org/pipermail/gnso-rds-pdp-wg/2016-June/000933.html"><span style="font-size:11.0pt">http://mm.icann.org/pipermail/gnso-rds-pdp-wg/2016-June/000933.html</span></a><span style="font-size:11.0pt"><o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:11.0pt">All additions suggested during Cross-Community RDS session to be added to the next draft of the WG’s ongoing Possible Requirements List after confirming with transcript<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:11.0pt">Also expect to incorporate any additional Possible Requirements gathered during Outreach #2, as well as those to be extracted by WG members from documents identified during Outreach #1 (see above)
and suggested during this F2F meeting<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:11.0pt">Additional possible requirements that are not already on the list will be added to Draft 4<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:11.0pt">Draft 4 will be produced after Draft 3 triage effort has been completed<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:11.0pt">For a description of triage goals, see Task 11 approach<o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:16.0pt;text-autospace:none"><u><span style="font-size:11.0pt">Finalize Task 11: Decide how and when the WG will try to reach consensus
<o:p></o:p></span></u></p>
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<p class="MsoListParagraphCxSpFirst" style="text-indent:-.25in;line-height:16.0pt;mso-list:l1 level1 lfo8;text-autospace:none">
<![if !supportLists]><span style="font-size:11.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt">The proposed approach to reach consensus (v12) was reviewed by the WG, see:<br>
</span><a href="https://community.icann.org/download/attachments/59648535/Possible%20approach%20to%20consensus%2024%20Jun%2016%20WG%20v12%20clean.docx?version=1&modificationDate=1466823237000&api=v2"><span style="font-size:11.0pt">Possible approach to consensus
24 Jun 16 WG v12 clean.docx</span></a><span style="font-size:11.0pt"> (24 Jun 2016)<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:11.0pt">There were no additional questions or concerns raised on items 1 & 2<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:11.0pt">Questions were raised on item 3 (where to start deliberation) on Chuck’s proposal to start by identifying a subset of possible requirements “that would apply to the RDS in all circumstances“<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:11.0pt">Chuck explained that the aim of item 3 was to commence discussions today on any possible requirements that may apply in all circumstances, regardless of users, jurisdiction, etc.<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:11.0pt">Should the WG consider sending regular questions to the GAC via the PSWG on some of the constitutional or data protection requirements that may apply in the different countries? Could help with the
research on this topic. This should not hold up deliberations of the WG. Is that information needed now, if we design a system that respects the laws of each land, that would need to be dealt with in the implementation phase. The possible requirements could
say something like 'the system would allow for respecting the laws of each country’ which would translate in the implementation phase to a system that would accommodate this and where this information will be needed. <o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:11.0pt">Should be cognizant of possible legal requirements when developing possible requirements, but recognize that these may be dealt with in the implementation phase. <o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:11.0pt">Are there certain requirements that would apply in all circumstances and which the WG would agree with? Meeting participants brainstormed this question with the following suggestions:<o:p></o:p></span></p>
<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.0in;mso-add-space:auto;text-indent:-.25in;line-height:16.0pt;mso-list:l2 level2 lfo10;text-autospace:none">
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</span></span></span><![endif]><span style="font-size:11.0pt">RDS needs to comply with international standards and legislation - for example UN Law on corporate social responsibility which includes a whole chapter on human rights, International convention for
data protection & privacy which has been signed by all Council of Europe countries and Turkey and Uruguay. <o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:11.0pt">Registration data collection needs to reflect necessity, proportionality, & be purpose bound - 108 countries that currently have data protection / privacy legislation which are expressed as principles.
This may not be a universal requirement as it is not necessarily subscribed to by all countries. <o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:11.0pt">Discussion: Does this apply in all circumstances? At high level yes, but would need more definition on what it means in practice.
<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:11.0pt">Must prevent leaks of RDS information
<o:p></o:p></span></p>
<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.5in;mso-add-space:auto;text-indent:-.25in;line-height:16.0pt;mso-list:l2 level3 lfo10;text-autospace:none">
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</span></span></span><![endif]><span style="font-size:11.0pt">Discussion: If all information were publicly available then would no leaks be possible? No, there is some information related to the system itself which you do not want to see public, for example,
ID and password or information enabling corruption of the database. Change to: Ensure system security and secure administration. May need to provide examples to broader community. May need to differentiate between system and user security?<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:11.0pt">RDS needs to be a properly-designed secure, stable, and resilient system<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:11.0pt">Registration data elements must include domain name and its status<o:p></o:p></span></p>
<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.0in;mso-add-space:auto;text-indent:-.25in;line-height:16.0pt;mso-list:l2 level2 lfo10;text-autospace:none">
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</span></span></span><![endif]><span style="font-size:11.0pt">RDS needs to be resilient against single point of failure (e.g., Backup of information)<o:p></o:p></span></p>
<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.0in;mso-add-space:auto;text-indent:-.25in;line-height:16.0pt;mso-list:l2 level2 lfo10;text-autospace:none">
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</span></span></span><![endif]><span style="font-size:11.0pt">RDS must provide the name of the registrant, and a physical address and email address for the registrant that should be accurate and contactable<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:11.0pt">RDS needs to collect registrar name<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:11.0pt">RDS needs to be accessible for purposes identified<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:11.0pt">Discussion: Elements of security and administration would need to be in place to accomplish this (see also earlier requirements).
<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:11.0pt">RDS needs to include name server information<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:11.0pt">Discussion: Does this need to be in the RDS? The information is already available in the DNS and you do not need a name server to registrar a domain name.
<o:p></o:p></span></p>
<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.0in;mso-add-space:auto;text-indent:-.25in;line-height:16.0pt;mso-list:l2 level2 lfo10;text-autospace:none">
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</span></span></span><![endif]><span style="font-size:11.0pt">RDS needs to include standard information that is required for registrars to meet contractual obligations such as domain name registration transfers<o:p></o:p></span></p>
<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.0in;mso-add-space:auto;text-indent:-.25in;line-height:16.0pt;mso-list:l2 level2 lfo10;text-autospace:none">
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</span></span></span><![endif]><span style="font-size:11.0pt">RDS needs to support IDNs<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:11.0pt">RDS needs to avoid out of sync information between different systems that may interact or contain the same information (e.g. DNS and RDS)
<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:11.0pt">RDS needs informed consent - Individual consent concerning information that is collected as well as options for redress<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:11.0pt">After the WG discussed the above possible requirements, the question was asked:<br>
<i>Should the WG first deal with the policy and then system requirements? If so, how?</i><o:p></o:p></span></p>
<p class="MsoListParagraphCxSpMiddle" style="text-indent:-.25in;line-height:16.0pt;mso-list:l2 level1 lfo10;text-autospace:none">
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</span></span></span><![endif]><span style="font-size:11.0pt">It was suggested that the WG start by examining use cases - talk about users, their purposes, the data involved, and privacy impacts at a principle level, separate out the principles from the actual
data to be collected and the system requirements. Continue to refine each use case until enough use cases have been considered to understand the purpose of registration data. <o:p></o:p></span></p>
<p class="MsoListParagraphCxSpMiddle" style="text-indent:-.25in;line-height:16.0pt;mso-list:l2 level1 lfo10;text-autospace:none">
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</span></span></span><![endif]><span style="font-size:11.0pt">Expert WG took a similar approach, by starting with use cases. <o:p></o:p></span></p>
<p class="MsoListParagraphCxSpMiddle" style="text-indent:-.25in;line-height:16.0pt;mso-list:l2 level1 lfo10;text-autospace:none">
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</span></span></span><![endif]><span style="font-size:11.0pt">The WHOIS 2007 Task Force also examined use cases, should consider those as well.<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:11.0pt">Attendees agreed that there was a need to find an approach that is efficient for deliberating on possible requirements and discussed whether the use case approach would facilitate this.
<o:p></o:p></span></p>
<p class="MsoListParagraphCxSpMiddle" style="text-indent:-.25in;line-height:16.0pt;mso-list:l2 level1 lfo10;text-autospace:none">
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</span></span></span><![endif]><span style="font-size:11.0pt">How to ensure that a sufficient set of use cases are identified? Does the approach presuppose that information currently collected will continue to be collected? Would the use case approach prevent
starting from a clean slate? <o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:11.0pt">Note that use cases examined could include those that shouldn’t be a valid use case under a next generation RDS. Need to be careful on how use cases are defined - shouldn’t be about specific business
models. <o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:11.0pt">Consider splitting use cases to examine both user and technical requirements – but need to be careful not to start designing the system. Need use cases to focus on policy requirements, which may
include some high level technical requirements. <o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:11.0pt">Need to consider possible constraints on the use of the data - in some jurisdictions data can also be used for previously agreed upon cases<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:11.0pt">Use cases are not a one-to-one relationship to a solution that is then implemented. Broad concepts will come forward from use cases such as cases that could be supported by gated or non-gated access.
The same solutions may apply to other uses cases, even those that may not have been identified yet. <o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:11.0pt">Do we need to come to rough consensus on “purpose” before looking at use cases?
<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:11.0pt">Starting with “purpose” is key to making progress.<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:16.0pt;text-autospace:none"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal" style="line-height:16.0pt;text-autospace:none"><b><span style="font-size:11.0pt">Action Item #4:</span></b><span style="font-size:11.0pt"> Circulate EWG statement on purpose that was originally drafted by Stephanie as an example and possible
starting point for this WG to answer the question of “What is the purpose of collecting, maintaining, and providing access to registration data?”<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:16.0pt;text-autospace:none"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
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</span></span></span><![endif]><span style="font-size:11.0pt">Avoids repeating work that has already been done - that doesn’t mean that work is accepted as is, but at least it provides a starting point. <o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:11.0pt">Identifying use cases does not mean endorsing that case - it may actually do the opposite (e.g. not a use that the system should facilitate). A spectrum of use cases (from permissible to illegal)
were also identified as part of the EWG’s analysis of use cases.<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:11.0pt">There was no disagreement among meeting participants to approach deliberations by beginning with a statement of Purpose.
<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:16.0pt;text-autospace:none"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal" style="line-height:16.0pt;text-autospace:none"><b><span style="font-size:11.0pt">Action Item #5:</span></b><span style="font-size:11.0pt">
<i>All WG members are asked to review F2F meeting recordings Part 2 and/or transcript Part 3 to ensure that all WG members are up to date with the discussions that took place in Helsinki.</i><o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:16.0pt;text-autospace:none"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal" style="line-height:16.0pt;text-autospace:none"><b><span style="font-size:11.0pt">Action item #6</span></b><span style="font-size:11.0pt">: Leadership team to update Task 11 item 3 to reflect direction given in this meeting to circulate
the EWG report’s Purpose statement as an example and pursue use case methodology as a possible starting point prior to deliberating upon individual possible requirements.<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:16.0pt;text-autospace:none"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal" style="line-height:16.0pt;text-autospace:none"><b><span style="font-size:11.0pt">Action item #7:</span></b><span style="font-size:11.0pt"> After listening to recording or reviewing transcript of F2F discussion of Task 11, WG members are
asked to review/comment on updated Task 11 approach by 7 July, in preparation for further discussion and finalization during the 12 July WG call.<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:16.0pt;text-autospace:none"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal" style="line-height:16.0pt;text-autospace:none"><span style="font-size:11.0pt">4. Confirm Action Items, Next Steps, Next Meeting<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:16.0pt;text-autospace:none"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
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</span></span></span><![endif]><span style="font-size:11.0pt">No WG meeting week of 3 July<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:11.0pt">Next WG meeting will be 12 July 16.00 UTC<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:11.0pt">Next steps and call agenda to be circulated to WG mailing list<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:16.0pt;text-autospace:none"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal" style="line-height:16.0pt;text-autospace:none"><u><span style="font-size:11.0pt">Meeting Materials:<o:p></o:p></span></u></p>
<p class="MsoNormal" style="line-height:16.0pt;text-autospace:none"><span style="font-size:11.0pt">RDS PDP WG Wiki:
<a href="https://community.icann.org/x/rjJ-Ag">https://community.icann.org/x/rjJ-Ag</a><o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:16.0pt;text-autospace:none"><span style="font-size:11.0pt">WG Email Archive:
<a href="http://mm.icann.org/pipermail/gnso-rds-pdp-wg">http://mm.icann.org/pipermail/gnso-rds-pdp-wg</a><o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:16.0pt;text-autospace:none"><span style="font-size:11.0pt">Work Plan:
<a href="https://community.icann.org/x/oIxlAw">https://community.icann.org/x/oIxlAw</a><o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:16.0pt;text-autospace:none"><span style="font-size:11.0pt">SO/AC/SG/C Outreach and Inputs:
<a href="https://community.icann.org/x/pYxlAw">https://community.icann.org/x/pYxlAw</a><o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:16.0pt;text-autospace:none"><span style="font-size:11.0pt">Phase 1 Documents:
<a href="https://community.icann.org/x/p4xlAw">https://community.icann.org/x/p4xlAw</a>, including<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:16.0pt;text-autospace:none"><span style="font-size:11.0pt">Initial List of Possible Requirements (10 June 2016)<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
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