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Dear all,<br><br>
On behalf of the leadership team, thanks very much to all who
participated in this first test poll.<br><br>
The leadership team found your poll responses - along with feedback given
during last week's WG call - extremely helpful.<br><br>
While we all consider how to best move forward into Phase 1 deliberation,
you may wish to review this poll's results (attached) to get a feel for
how polling might inform deliberation.<br><br>
Best Regards,<br>
Lisa<br><br>
<br>
At 02:00 PM 11/23/2016, Gomes, Chuck wrote:<br><br>
<blockquote type=cite class=cite cite="">In our WG call yesterday, I
asked all members who have not completed the poll below to please do so
by the 25<sup>th</sup>. I asked that in full knowledge that we are
still discussing and evaluating the polling approach. I do that for
two reasons: 1) having completed the poll will give members a better
understanding of it; 2) we may use a polling method later in our
deliberations. In taking the poll, remember that it is not a vote ,
that you are not locking yourself into a permanent position, and that
there will be plenty of opportunity to change your views in the
future.<br><br>
Thanks to those who already completed the poll and thanks in advance to
those who will do so this week.<br><br>
Chuck<br><br>
<a name="_MailEndCompose"></a> <br><br>
<b>From:</b> gnso-rds-pdp-wg-bounces@icann.org
[<a href="mailto:gnso-rds-pdp-wg-bounces@icann.org" eudora="autourl">
mailto:gnso-rds-pdp-wg-bounces@icann.org</a>] <b>On Behalf Of </b>Lisa
Phifer<br>
<b>Sent:</b> Thursday, November 17, 2016 5:25 PM<br>
<b>To:</b> gnso-rds-pdp-wg@icann.org<br>
<b>Subject:</b> [gnso-rds-pdp-wg] Proposal and Poll Invitation<br><br>
<br><br>
Dear all,<br><br>
<br><br>
On behalf of the leadership team, I am forwarding the following proposal
to progress deliberation, including an invitation for all WG members to
participate in this poll:<br><br>
<br><br>
<b>RDS PDP WG Possible Requirement Poll #1 - 17 Nov 2016<br>
</b><br>
<a href="https://s.zoomerang.com/r/99FNX2W">
https://s.zoomerang.com/r/99FNX2W</a><br><br>
<br><br>
Best Regards, <br><br>
Lisa<br><br>
<br><br>
<br>
<div align="center"><b>Proposed steps to progress Possible Requirements
through deliberation – 17 November, 2016<br>
</b></div>
<br>
<br><br>
As detailed in our
<a href="As%20detailed%20in%20our%20published%20Approach%20to%20reach%20consensus%20during%20Phase%201,.htm">
Approach to reach consensus during Phase 1</a>, the RDS PDP WG kicked off
initial deliberation on possible requirements for Users/Purposes, Data
Elements, and Privacy at ICANN57. During that F2F meeting, we spent
roughly three hours discussing 7 possible requirements and 7 similar or
duplicate requirements to get a preliminary sense of WG member thoughts
on them. Output from this initial deliberation can be found in published
<a href="https://community.icann.org/x/NAe4Aw">meeting
notes</a>.<br><br>
<br><br>
Based on this experience, the leadership team believes that it will not
be effective to draft and edit in detail WG recommendations on hundreds
of possible requirements in real-time during WG meetings because doing so
would require an inordinate amount of time. To progress possible
requirements through deliberation effectively while making best use of
meeting time, the leadership team has proposed the following approach to
be tested over the next 2-3 weeks.<br><br>
<br><br>
<u>Steps to progress possible requirements through deliberation<br>
</u><br>
Each weekly WG meeting will include both <br><br>
(a) some initial deliberation on a set of possible requirements,
and <br><br>
(b) further deliberation on previously-discussed possible
requirements.<br><br>
<br><br>
Deliberation on each possible requirement will be time-bounded during
each meeting to promote effective use of meeting time and progress
through the following steps:<br>
<br>
1) Initial deliberation will focus on raising and
recording preliminary thoughts about a set of possible requirements,
including very similar or duplicate possible requirements.<br>
<br>
2) Staff will create a poll to assess the WG’s
preliminary level of support for draft recommendations derived from
initial deliberation. WG members will have 5 days to respond to the
poll.<br>
<br>
3) After each poll closes, poll results and draft
recommendations will be posted on a wiki page created for each possible
requirement within that set.<br>
<br>
4) Those poll results and draft recommendations
will be briefly discussed during a subsequent WG meeting, allowing for
further deliberation at a conceptual level (that is, not word
smithing).<br>
<br>
5) WG members will then have 5 days to suggest
specific edits to draft recommendations using the wiki page comment
function (or if necessary, on the WG email list).<br>
<br><br>
6) The leadership team will use suggested edits
to refine draft recommendations, attempting to develop proposed final
text which reflects rough consensus, to be confirmed by the WG.<br><br>
<br><br>
These steps are illustrated below, showing deliberation on several sets
of possible requirements as they progress. For each set of possible
requirements, Steps 1-4 may be completed in two WG meetings over a period
of three weeks. Steps 5-6 rely upon the WG wiki and email to refine
recommendations and reach rough consensus without requiring extensive WG
meeting time.<br><br>
<br><br>
<img src="cid:6.2.3.4.2.20161128111142.08469f00@mail.corecom.com.1" width=794 height=474 alt="[]">
<br><br>
<br><br>
The leadership team hopes that these steps will help us draft, determine
support for, and then edit in detail WG recommendations derived from
possible requirements in a time-effective manner, while keeping the
“pipeline” filled with initial deliberation on additional sets of
possible requirements.<br><br>
<br><br>
We would like to test these proposed steps by using them to progress the
first set of possible requirements deliberated on at Hyderabad (“Set A”).
To start, we have created the following poll:<br><br>
<b>RDS PDP WG Possible Requirement Poll #1 - 17 Nov 2016<br>
</b><br>
<a href="https://s.zoomerang.com/r/99FNX2W">
https://s.zoomerang.com/r/99FNX2W</a><br><br>
All WG members are asked to respond to this first poll, ideally by <b>20
November (midnight UTC)</b>. Initial results will be shared during the
WG’s 22 November meeting, where we will introduce and answer questions
about these proposed steps, including how poll results will be used to
inform further deliberation. As this is our first poll, the poll will
remain open through <b>25 November (midnight UTC)</b>.<br><br>
<br><br>
During the WG’s 22 and 29 November meetings, initial deliberation will
continue on two more sets of possible requirements to ramp up this
proposed process.<br><br>
<br>
During the WG’s 6 December meeting, the first poll results will be used
to continue deliberation on that set. Over the week(s) following that
meeting, WG feedback will be solicited to refine the wording of draft
recommendations and reach rough consensus on those for which there is at
least rough support.<br><br>
<br><br>
We don’t know how well this test will work. It may need to be
refined. Or we may have to try a completely different approach. In
conducting this test, we welcome feedback and new ideas. For now, all WG
members are strongly encouraged to visit the
<a href="https://s.zoomerang.com/r/99FNX2W">poll URL</a> above and
attempt to complete this first poll, keeping in mind that all poll
responses are preliminary and will only be used to inform next-step
deliberation on each of these possible requirements.<br><br>
<br><br>
<br><br>
The above proposal and poll will discussed during the WG’s 22 November
call. <br><br>
A PDF of the above proposal and the poll itself can also be found on the
meeting page:<br><br>
<a href="https://community.icann.org/x/v4-DAw">
https://community.icann.org/x/v4-DAw</a><br><br>
<br><br>
An updated list of possible requirements for initial deliberation will be
circulated separately and also posted on the meeting page.<br><br>
<br><br>
<br><br>
_______________________________________________<br>
gnso-rds-pdp-wg mailing list<br>
gnso-rds-pdp-wg@icann.org<br>
<a href="https://mm.icann.org/mailman/listinfo/gnso-rds-pdp-wg" eudora="autourl">
https://mm.icann.org/mailman/listinfo/gnso-rds-pdp-wg</a></blockquote>
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