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<p class="MsoNormal"><span style="font-size:11.0pt;color:#1F497D">Chuck, <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:#1F497D">Thank you for this reminder. I have reviewed the proposed approach to deliberation and support it for the most part, but I have one question.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:#1F497D">The fourth bullet point under this section of the meeting notes states:
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:#1F497D">· Follow random rotation and alternate between subjects - will commence with users/purposes, then data elements, followed by privacy, and repeat<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:#1F497D">I take it this means that the proposal is to start with the first highlighted question under “users and purposes” on page 1 of the “proposed approach” document:
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:#1F497D">Should gTLD registration data be accessible for any purpose or only for specific purposes?<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:#1F497D">So far so good. If, after we complete (or come to a stopping point) on discussion of that question, is it proposed that we then move immediately to the first question under the “data elements”
section of the document? That question is on page 6 and reads as follows: <o:p>
</o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:#1F497D">Do existing gTLD registration data elements sufficiently meet the needs of purposes identified as permissible?<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:#1F497D">I see a disconnect here, because our deliberation on the first question will not have brought us anywhere close to identifying what purposes are permissible. At most it will have resolved (at
least provisionally) whether we need to engage in a process of identifying “specific purposes” that are “permissible.” <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:#1F497D">Once we have completed (or come to a stopping point) on this second question, would we then move to the first question listed under privacy, which is found on page 11:
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:#1F497D">Do existing gTLD registration directory services policies sufficiently address compliance with applicable data protection, privacy, and free speech laws within each jurisdiction?<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:#1F497D">This presents a different disconnect since its focus is on “existing policies,” rather than on the attributes we should be seeking in RDS going forward.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:#1F497D">Or am I focusing too much on the questions that are highlighted, and instead the proposal (at least as to this point) is to deliberate on the answers/principles proposed by the EWG (see the quote
from pp. 11-12 of EWG report immediately below the question)? <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:#1F497D">Have I misunderstood what is being proposed with respect to this “random rotation” approach? If so, perhaps this could be clarified , by spelling out which question specifically it is proposed
we start deliberations on next Tuesday, which will be the question considered after that, etc.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:#1F497D">If in fact I have grasped the proposal correctly (a big if), then I question whether it is the best way to proceed. Don't we need to get at least somewhat farther (beyond the first question)
on discussion of “users/purposes” before we can usefully turn to questions on “data elements”? <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:#1F497D">Looking forward to being set straight on this.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:#1F497D">Steve Metalitz<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:#1F497D">PS, I sense in the notes some frustration that only 18 people responded to the latest poll. Let’s not be too hard on ourselves, 18 represents a sizable proportion of the average attendance on
our recent calls (40 and 34, as I count them). A return rate of roughly 50% is really not too bad. I think leadership has correctly concluded from the poll results that there was sufficient dissatisfaction with the previous approach to require a change in
direction. And, in general, I think the change in direction proposed makes sense, my only major reservation is about the “random rotation” point spelled out above. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif""> gnso-rds-pdp-wg-bounces@icann.org [mailto:gnso-rds-pdp-wg-bounces@icann.org]
<b>On Behalf Of </b>Gomes, Chuck<br>
<b>Sent:</b> Tuesday, December 06, 2016 4:31 PM<br>
<b>To:</b> marika.konings@icann.org; gnso-rds-pdp-wg@icann.org<br>
<b>Subject:</b> Re: [gnso-rds-pdp-wg] Notes and action items from RDS PDP WG Meeting on 6 December 2016<br>
<b>Importance:</b> High<o:p></o:p></span></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Note the action item for all WG members to complete no later than end of day on Friday, 9 December:
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">Action item #1</span></b><span style="font-size:11.0pt">: WG to provide their input on the proposed next steps to progress deliberations by Friday 9 December at the latest<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Please review the proposed approach to deliberation:
<a href="https://community.icann.org/download/attachments/63149980/KeyConceptsApproach-MindMap-with-EWGExcerpts-6Dec.pdf">https://community.icann.org/download/attachments/63149980/KeyConceptsApproach-MindMap-with-EWGExcerpts-6Dec.pdf</a>
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Chuck<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><a name="_MailEndCompose"><span style="font-size:11.0pt"><o:p> </o:p></span></a></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt">From:</span></b><span style="font-size:11.0pt">
<a href="mailto:gnso-rds-pdp-wg-bounces@icann.org">gnso-rds-pdp-wg-bounces@icann.org</a> [<a href="mailto:gnso-rds-pdp-wg-bounces@icann.org">mailto:gnso-rds-pdp-wg-bounces@icann.org</a>]
<b>On Behalf Of </b>Marika Konings<br>
<b>Sent:</b> Tuesday, December 06, 2016 1:09 PM<br>
<b>To:</b> <a href="mailto:gnso-rds-pdp-wg@icann.org">gnso-rds-pdp-wg@icann.org</a><br>
<b>Subject:</b> [EXTERNAL] [gnso-rds-pdp-wg] Notes and action items from RDS PDP WG Meeting on 6 December 2016<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Dear All,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Please find below the notes and action items from today’s RDS PDP WG meeting.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Best regards,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Marika<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><u><span style="font-size:11.0pt">Notes RDS PDP WG Meeting – 6 December 2016:
<o:p></o:p></span></u></b></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><i><span style="font-size:11.0pt">These high-level notes are designed to help PDP WG members navigate through the content of the call and are not meant as a substitute for the transcript and/or recording. The MP3, transcript, and chat are
provided separately and are posted on the wiki at: </span></i><span style="font-size:11.0pt"><a href="https://community.icann.org/x/C4xlAw"><i>https://community.icann.org/x/C4xlAw</i></a><i>.</i><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><i><span style="font-size:11.0pt">1. Roll Call / SOI Update<o:p></o:p></span></i></b></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in"><span style="font-size:11.0pt;font-family:Symbol">·</span><span style="font-size:7.0pt;font-family:"Times New Roman","serif"">
</span><span style="font-size:11.0pt">Attendance will be taken from Adobe Connect room<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in"><span style="font-size:11.0pt;font-family:Symbol">·</span><span style="font-size:7.0pt;font-family:"Times New Roman","serif"">
</span><span style="font-size:11.0pt">Please state name for transcription purposes and remember to put your phone/mic on mute when not speaking<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><i><span style="font-size:11.0pt">2) Proposed next steps to progress deliberations<o:p></o:p></span></i></b></p>
<p class="MsoNormal"><span style="font-size:11.0pt">- Review next steps poll results<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in"><span style="font-size:11.0pt;font-family:Symbol">·</span><span style="font-size:7.0pt;font-family:"Times New Roman","serif"">
</span><span style="font-size:11.0pt">18 responses received to date (see <a href="https://community.icann.org/download/attachments/63149980/RDS-PDP-NextStepsPoll-Results-6Dec.pdf">
https://community.icann.org/download/attachments/63149980/RDS-PDP-NextStepsPoll-Results-6Dec.pdf</a>) - disappointing result. Could be a result of no strong feelings on the question? It will be critical for WG members to participate in a timely manner in the
polls that are conducted. These polls are to facilitate work in between meetings and allow for progress to be made. Polls are designed to be short and easy to respond to.
<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in"><span style="font-size:11.0pt;font-family:Symbol">·</span><span style="font-size:7.0pt;font-family:"Times New Roman","serif"">
</span><span style="font-size:11.0pt">Small sample, not enough to make firm decisions but nevertheless strong support to make some adjustments to the methodology.
<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in"><span style="font-size:11.0pt;font-family:Symbol">·</span><span style="font-size:7.0pt;font-family:"Times New Roman","serif"">
</span><span style="font-size:11.0pt">Leadership team has been trying to get as much input as possible from the WG, but has been having difficulty getting input from WG members. Leadership team has now come to the conclusion it may work better if it is more
directive instead of spending weeks discussing process which hasn't proven to be productive. However, WG is always able and welcome to provide feedback and input on process.<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in"><span style="font-size:11.0pt;font-family:Symbol">·</span><span style="font-size:7.0pt;font-family:"Times New Roman","serif"">
</span><span style="font-size:11.0pt">Leadership team to present proposed adjustments to process during today's meeting as a path forward.
<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in"><span style="font-size:11.0pt;font-family:Symbol">·</span><span style="font-size:7.0pt;font-family:"Times New Roman","serif"">
</span><span style="font-size:11.0pt">One question poll<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">- Introduce proposed key concepts approach<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in"><span style="font-size:11.0pt;font-family:Symbol">·</span><span style="font-size:7.0pt;font-family:"Times New Roman","serif"">
</span><span style="font-size:11.0pt">See <a href="https://community.icann.org/download/attachments/63149980/KeyConceptsApproach-MindMap-with-EWGExcerpts-6Dec.pdf">
https://community.icann.org/download/attachments/63149980/KeyConceptsApproach-MindMap-with-EWGExcerpts-6Dec.pdf</a><o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in"><span style="font-size:11.0pt;font-family:Symbol">·</span><span style="font-size:7.0pt;font-family:"Times New Roman","serif"">
</span><span style="font-size:11.0pt">Questions from mind map are included in this document, mapped to EWG Report Excerpts<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in"><span style="font-size:11.0pt;font-family:Symbol">·</span><span style="font-size:7.0pt;font-family:"Times New Roman","serif"">
</span><span style="font-size:11.0pt">EWG Report Excerpts are intended to be a starting point deliberation, open for WG review and modification.
<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in"><span style="font-size:11.0pt;font-family:Symbol">·</span><span style="font-size:7.0pt;font-family:"Times New Roman","serif"">
</span><span style="font-size:11.0pt">Follow random rotation and alternate between subjects - will commence with users/purposes, then data elements, followed by privacy, and repeat.<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in"><span style="font-size:11.0pt;font-family:Symbol">·</span><span style="font-size:7.0pt;font-family:"Times New Roman","serif"">
</span><span style="font-size:11.0pt">Deliberation will take time and will require collaboration.
<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in"><span style="font-size:11.0pt;font-family:Symbol">·</span><span style="font-size:7.0pt;font-family:"Times New Roman","serif"">
</span><span style="font-size:11.0pt">Covering these questions will hopefully address the key concepts which will then allow the WG to address the specific requirements.
<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in"><span style="font-size:11.0pt;font-family:Symbol">·</span><span style="font-size:7.0pt;font-family:"Times New Roman","serif"">
</span><span style="font-size:11.0pt">Approach will be iterative and flexible as there are obvious links and dependencies between questions.
<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in"><span style="font-size:11.0pt;font-family:Symbol">·</span><span style="font-size:7.0pt;font-family:"Times New Roman","serif"">
</span><span style="font-size:11.0pt">Legitimate need to collect may not be the same as legitimate need to display. Note that second question under users/purposes is: For what specific purpose should gTLD registration data be collected, maintained, and made
accessible?<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in"><span style="font-size:11.0pt;font-family:Symbol">·</span><span style="font-size:7.0pt;font-family:"Times New Roman","serif"">
</span><span style="font-size:11.0pt">Once questions have been addressed, then move to gated access and accuracy questions, followed by the fundamental question.
<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in"><span style="font-size:11.0pt;font-family:Symbol">·</span><span style="font-size:7.0pt;font-family:"Times New Roman","serif"">
</span><span style="font-size:11.0pt">Many issues that will need to be deliberated such as whether are registry operators allowed to publish more information than required?
<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in"><span style="font-size:11.0pt;font-family:Symbol">·</span><span style="font-size:7.0pt;font-family:"Times New Roman","serif"">
</span><span style="font-size:11.0pt">Important to stay focused as it is not possible to deliberate on everything at once. Limit getting ahead of the game.
<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in"><span style="font-size:11.0pt;font-family:Symbol">·</span><span style="font-size:7.0pt;font-family:"Times New Roman","serif"">
</span><span style="font-size:11.0pt">All WG members should feel free to contribute to the deliberations and asky any questions they may have.
<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in"><span style="font-size:11.0pt;font-family:Symbol">·</span><span style="font-size:7.0pt;font-family:"Times New Roman","serif"">
</span><span style="font-size:11.0pt">Once WG agrees on key principles, it will become easier to get into the details.
<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in"><span style="font-size:11.0pt;font-family:Symbol">·</span><span style="font-size:7.0pt;font-family:"Times New Roman","serif"">
</span><span style="font-size:11.0pt">Commence with this approach during WG meeting next week (13 December)<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in"><span style="font-size:11.0pt;font-family:Symbol">·</span><span style="font-size:7.0pt;font-family:"Times New Roman","serif"">
</span><span style="font-size:11.0pt">Leadership team will review comments received by Friday COB and communicate whether any further changes are to be made based on the iput received. Flexible and iterative will be key to this approach.
<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in"><span style="font-size:11.0pt;font-family:Symbol">·</span><span style="font-size:7.0pt;font-family:"Times New Roman","serif"">
</span><span style="font-size:11.0pt">Questions from mind map are taken as key concepts - if there any others, WG members are encouraged to bring those forward.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">- Q&A during this WG call and throughout week on email<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">- Resume deliberation using this approach on 13 & 21 December WG calls<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">Action item #1</span></b><span style="font-size:11.0pt">: WG to provide their input on the proposed next steps to progress deliberations by Friday 9 December at the latest<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><i><span style="font-size:11.0pt">3) Confirm next meeting date: Tuesday, 13 December 2016 at 17:00 UTC<o:p></o:p></span></i></b></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> - Note: No WG calls on 27 December 2016 or 3 January 2017<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><i><span style="font-size:11.0pt">Marika Konings<o:p></o:p></span></i></b></p>
<p class="MsoNormal"><i><span style="font-size:11.0pt">Senior Policy Director & Team Leader for the GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) <o:p></o:p></span></i></p>
<p class="MsoNormal"><i><span style="font-size:11.0pt">Email: <a href="mailto:marika.konings@icann.org">
marika.konings@icann.org</a> <o:p></o:p></span></i></p>
<p class="MsoNormal"><i><span style="font-size:11.0pt"> <o:p></o:p></span></i></p>
<p class="MsoNormal"><i><span style="font-size:11.0pt">Follow the GNSO via Twitter @ICANN_GNSO<o:p></o:p></span></i></p>
<p class="MsoNormal"><i><span style="font-size:11.0pt">Find out more about the GNSO by taking our <a href="http://learn.icann.org/courses/gnso">interactive courses</a> and visiting the <a href="http://gnso.icann.org/sites/gnso.icann.org/files/gnso/presentations/policy-efforts.htm#newcomers">GNSO
Newcomer pages</a>. <o:p></o:p></span></i></p>
<p class="MsoNormal"><o:p> </o:p></p>
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