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<p class="MsoNormal"><span style="font-size:11.0pt">Dear All,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">&nbsp;<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Please find below the action items and notes from today’s WG call below. These will also be posted on the WG wiki page, along with the call documents/materials (see
<a href="https://community.icann.org/x/WmfwAw">https://community.icann.org/x/WmfwAw</a>).
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p>&nbsp;</o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Best regards,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p>&nbsp;</o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Marika<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p>&nbsp;</o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">ACTION ITEMS<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p>&nbsp;</o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">Action item #1</span></b><span style="font-size:11.0pt">: Staff to conduct poll to confirm proposed WG agreement via poll (&quot;In order to provide resiliency to overcome communication failure, at least one
 alternative contact method (possibly multiple alternative contact methods) MUST be supported by the RDS as an optional field(s)&quot;).<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p>&nbsp;</o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">Action item #2</span></b><span style="font-size:11.0pt">: Staff to set up poll to test support for possible WG agreement on this topic (&quot;PBC types identified (Admin, Legal, Technical, Abuse, Proxy/Privacy,
 Business) must be supported by the RDS but optional for registrants to provide.&quot; )<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p>&nbsp;</o:p></span></p>
<p class="MsoNormal"><b><u><span style="font-size:11.0pt">Notes RDS PDP WG Meeting of 16 August 2017:<o:p></o:p></span></u></b></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p>&nbsp;</o:p></span></p>
<p class="MsoNormal"><i><span style="font-size:11.0pt">These high-level notes are designed to help PDP WG members navigate through the content of the call and are not meant as a substitute for the transcript and/or recording. The MP3, transcript, and chat are
 provided separately and are posted on the wiki above.</span></i><span style="font-size:11.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p>&nbsp;</o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">1) Roll Call/SOI Updates<o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1"><span style="font-size:11.0pt">Roll call will be taken from Adobe Connect
<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo1"><span style="font-size:11.0pt">Please remember to state your name for transcription purposes and mute your mics when not speaking<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p>&nbsp;</o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">2) Continue deliberation on Data Elements beyond MPDS<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">a) Charter Question: &quot;What data should be collected, stored and disclosed?&quot; focusing first on set of data required in RDS<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">b) Review poll results for alternative contact requirements and consider possible WG agreement - see https://community.icann.org/download/attachments/66086746/AnnotatedResults-Poll-from-8AugustCall.pdf?version=1&amp;modificationDate=1502731977205&amp;api=v2[community.icann.org]<o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l3 level1 lfo2"><span style="font-size:11.0pt">Note summary and annotated results of the poll circulated<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l3 level1 lfo2"><span style="font-size:11.0pt">Support mainly for options A &amp; C<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l3 level1 lfo2"><span style="font-size:11.0pt">In no way is this question intended to change or ignore WG Agreement #29 (&quot;At a minimum, one or more e-mail addresses must be collected for every domain
 name included in the RDS, for contact roles that require an e-mail address for contactability&quot;). The alternative contact method would be in addition to one or more email addresses which would be mandatory per WG agreement #29. The alternative contact would
 be to allow for some flexibility with regards to other communication methods. <o:p>
</o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l3 level1 lfo2"><span style="font-size:11.0pt">Proposed WG agreement to reflect the results of the poll: In order to provide resiliency to overcome communication failure, at least one alternative
 contact method (possibly multiple alternative contact methods) MUST be supported by the RDS as an optional field(s). No objections noted during the call to this proposed WG agreement.
<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l3 level1 lfo2"><span style="font-size:11.0pt">Note that this WG agreement does not imply that providing such an alternative communication method would be obligatory - may need to be determined at
 a later stage. Need to be careful to not defer too many decisions to a later date. Other question that may remain open is how many alternative contact method fields need to be provided for.
<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l3 level1 lfo2"><span style="font-size:11.0pt">Staff to set up poll to confirm WG agreement via poll.
<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l3 level1 lfo2"><span style="font-size:11.0pt">In the poll, remind respondents that this proposed WG agreement needs to be considered in the context of the previous WG agreements.
<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p>&nbsp;</o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">Action item #1</span></b><span style="font-size:11.0pt">: Staff to conduct poll to confirm proposed WG agreement via poll (&quot;In order to provide resiliency to overcome communication failure, at least one
 alternative contact method (possibly multiple alternative contact methods) MUST be supported by the RDS as an optional field(s)&quot;).<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p>&nbsp;</o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">c) Start deliberation on contact roles<o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo3"><span style="font-size:11.0pt">See presentation provided by Rod Rasmussen during the previous WG meeting<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo3"><span style="font-size:11.0pt">PBC Types identified in the EWG report: Admin, Legal, Technical, Abuse, Proxy/Privacy, Business<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo3"><span style="font-size:11.0pt">In cases of physical persons and/or small companies, all these PBCs are likely going to be duplicates. Note that this refers to roles, not necessarily
 separate contacts. Default could potentially be to have one individual as default with the option of providing other points of contacts for these roles, where applicable? Do note that a contact does not necessarily need to be covered by an individual, it could
 also be in the form of a group email for example, or different email addresses that would go to the same individual could be provided to facilitate communication.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo3"><span style="font-size:11.0pt">In the current system it doesn't really matter which role you attach to a certain entry. In an RDS, the contact point would be more clearly defined and
 facilitate these different roles. <o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo3"><span style="font-size:11.0pt">WG Agreement #27 may also be relevant in this context. May need to refine definitions to ensure consistency and accuracy across WG agreements.
<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo3"><span style="font-size:11.0pt">Should a different paradigm be considered instead of using contacts - should 'role' be used instead?
<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo3"><span style="font-size:11.0pt">How does privacy/proxy info affect entries for other contact types? May also result in same information being provided.
<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo3"><span style="font-size:11.0pt">Are there any roles listed here that should not be collected for the RDS (Admin, Legal, Technical, Abuse, Proxy/Privacy, Business)? Associated with each
 role there would need to be some type of contact, which may not need to be a named individual.
<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo3"><span style="font-size:11.0pt">Shouldn't collect information for anything that doesn’t exist. It may force people to create placeholders or to overload their contacts. For example,
 business or privacy/proxy may not apply to all types of registrants. Could have all fields there which would default to a certain field if no info has been provided for a certain contact type.
<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo3"><span style="font-size:11.0pt">Thinking is that most of this would be optional to be provided. Fields could be mandatory but optional to fill out? We are calling these &quot;roles&quot; but
 alternatively they can be seen as &quot;nature of query&quot; identifiers so &quot;Legal&quot; need not point to a lawyer. Purpose based roles / contacts.
<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo3"><span style="font-size:11.0pt">Related question is to how to authenticate the users of these contact points. This will be a significant challenge. Certain assumptions will need to
 be made in order to move this conversation forward in order not to get hung up on this issue now.
<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo3"><span style="font-size:11.0pt">Tentative WG agreement could be that PBC types identified (Admin, Legal, Technical, Abuse, Proxy/Privacy, Business) must be supported by the RDS but
 optional for registrants to provide. <o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo3"><span style="font-size:11.0pt">Should possible poll also consider what happens if information is not provided by registrant - does it remain blank or does it default to other contact
 type provided or registrant email? Display requirements could maybe wait until later.
<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p>&nbsp;</o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">Action item #2</span></b><span style="font-size:11.0pt">: Staff to set up poll to test support for possible WG agreement on this topic (&quot;PBC types identified (Admin, Legal, Technical, Abuse, Proxy/Privacy,
 Business) must be supported by the RDS but optional for registrants to provide.&quot; )<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p>&nbsp;</o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">d) Deliberate on RDS vs Registrar Data
<o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo4"><span style="font-size:11.0pt">Note discussion on this topic that occurred on the mailing list.
<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo4"><span style="font-size:11.0pt">Focus here is on RDS, not RDDS. Need to make sure that everyone is clear when they are discussing what they are referring to. Let's not get distracted
 by the words or what it is called. Is important to differentiate between the public system and the eco-system that sits behind that which collects/processes the information.
<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo4"><span style="font-size:11.0pt">Needs to be clear that registrars will collect information that will not go into the RDS. Not up to this WG to define what registrars do above and beyond
 what is required for the RDS.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo4"><span style="font-size:11.0pt">What is currently in the RAA is based on the current system, based on the recommendations of this WG, these requirements will likely change.
<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p>&nbsp;</o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">e) Confirm next WG meeting (Tuesday 22 August at 16.00 UTC)<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p>&nbsp;</o:p></span></p>
<p class="MsoNormal"><b><i><span style="font-size:11.0pt">Marika Konings<o:p></o:p></span></i></b></p>
<p class="MsoNormal"><i><span style="font-size:11.0pt">Vice President, Policy Development Support – GNSO, Internet Corporation for Assigned Names and Numbers (ICANN)&nbsp;<o:p></o:p></span></i></p>
<p class="MsoNormal"><i><span style="font-size:11.0pt">Email: <a href="mailto:marika.konings@icann.org">
<span style="color:#0563C1">marika.konings@icann.org</span></a>&nbsp;&nbsp;<o:p></o:p></span></i></p>
<p class="MsoNormal"><i><span style="font-size:11.0pt">&nbsp;<o:p></o:p></span></i></p>
<p class="MsoNormal"><i><span style="font-size:11.0pt">Follow the GNSO via Twitter @ICANN_GNSO<o:p></o:p></span></i></p>
<p class="MsoNormal"><i><span style="font-size:11.0pt">Find out more about the GNSO by taking our&nbsp;<a href="http://learn.icann.org/courses/gnso"><span style="color:#0563C1">interactive courses</span></a>&nbsp;and visiting the&nbsp;<a href="http://gnso.icann.org/sites/gnso.icann.org/files/gnso/presentations/policy-efforts.htm#newcomers"><span style="color:#0563C1">GNSO
 Newcomer pages</span></a>.&nbsp;<o:p></o:p></span></i></p>
<p class="MsoNormal"><o:p>&nbsp;</o:p></p>
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