<html xmlns:o="urn:schemas-microsoft-com:office:office" xmlns:w="urn:schemas-microsoft-com:office:word" xmlns:m="http://schemas.microsoft.com/office/2004/12/omml" xmlns="http://www.w3.org/TR/REC-html40">
<head>
<meta http-equiv="Content-Type" content="text/html; charset=utf-8">
<meta name="Title" content="">
<meta name="Keywords" content="">
<meta name="Generator" content="Microsoft Word 15 (filtered medium)">
<style><!--
/* Font Definitions */
@font-face
{font-family:Arial;
panose-1:2 11 6 4 2 2 2 2 2 4;}
@font-face
{font-family:"Courier New";
panose-1:2 7 3 9 2 2 5 2 4 4;}
@font-face
{font-family:Wingdings;
panose-1:5 0 0 0 0 0 0 0 0 0;}
@font-face
{font-family:"Cambria Math";
panose-1:2 4 5 3 5 4 6 3 2 4;}
@font-face
{font-family:Calibri;
panose-1:2 15 5 2 2 2 4 3 2 4;}
/* Style Definitions */
p.MsoNormal, li.MsoNormal, div.MsoNormal
{margin:0in;
margin-bottom:.0001pt;
font-size:12.0pt;
font-family:"Calibri",sans-serif;}
a:link, span.MsoHyperlink
{mso-style-priority:99;
color:#0563C1;
text-decoration:underline;}
a:visited, span.MsoHyperlinkFollowed
{mso-style-priority:99;
color:#954F72;
text-decoration:underline;}
span.EmailStyle17
{mso-style-type:personal-compose;
font-family:"Calibri",sans-serif;
color:windowtext;}
span.msoIns
{mso-style-type:export-only;
mso-style-name:"";
text-decoration:underline;
color:teal;}
.MsoChpDefault
{mso-style-type:export-only;
font-family:"Calibri",sans-serif;}
@page WordSection1
{size:8.5in 11.0in;
margin:1.0in 1.0in 1.0in 1.0in;}
div.WordSection1
{page:WordSection1;}
/* List Definitions */
@list l0
{mso-list-id:313070406;
mso-list-template-ids:238689200;}
@list l0:level1
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:31.5pt;
mso-level-number-position:left;
margin-left:31.5pt;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l0:level2
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:none;
mso-level-number-position:left;
margin-left:67.5pt;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l0:level3
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:67.5pt;
mso-level-number-position:left;
margin-left:67.5pt;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l0:level4
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:139.5pt;
mso-level-number-position:left;
margin-left:139.5pt;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l0:level5
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:175.5pt;
mso-level-number-position:left;
margin-left:175.5pt;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l0:level6
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:211.5pt;
mso-level-number-position:left;
margin-left:211.5pt;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l0:level7
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:247.5pt;
mso-level-number-position:left;
margin-left:247.5pt;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l0:level8
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:283.5pt;
mso-level-number-position:left;
margin-left:283.5pt;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l0:level9
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:319.5pt;
mso-level-number-position:left;
margin-left:319.5pt;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l1
{mso-list-id:372966718;
mso-list-type:hybrid;
mso-list-template-ids:-402740298 67698689 67698691 67698693 67698689 67698691 67698693 67698689 67698691 67698693;}
@list l1:level1
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:none;
mso-level-number-position:left;
margin-left:.25in;
text-indent:-.25in;
font-family:Symbol;}
@list l1:level2
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:none;
mso-level-number-position:left;
margin-left:.75in;
text-indent:-.25in;
font-family:"Courier New",serif;}
@list l1:level3
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:none;
mso-level-number-position:left;
margin-left:1.25in;
text-indent:-.25in;
font-family:Wingdings;}
@list l1:level4
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:none;
mso-level-number-position:left;
margin-left:1.75in;
text-indent:-.25in;
font-family:Symbol;}
@list l1:level5
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:none;
mso-level-number-position:left;
margin-left:2.25in;
text-indent:-.25in;
font-family:"Courier New",serif;}
@list l1:level6
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:none;
mso-level-number-position:left;
margin-left:2.75in;
text-indent:-.25in;
font-family:Wingdings;}
@list l1:level7
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:none;
mso-level-number-position:left;
margin-left:3.25in;
text-indent:-.25in;
font-family:Symbol;}
@list l1:level8
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:none;
mso-level-number-position:left;
margin-left:3.75in;
text-indent:-.25in;
font-family:"Courier New",serif;}
@list l1:level9
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:none;
mso-level-number-position:left;
margin-left:4.25in;
text-indent:-.25in;
font-family:Wingdings;}
@list l2
{mso-list-id:715399156;
mso-list-type:hybrid;
mso-list-template-ids:-1113812330 67698689 67698691 67698693 67698689 67698691 67698693 67698689 67698691 67698693;}
@list l2:level1
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:none;
mso-level-number-position:left;
margin-left:.25in;
text-indent:-.25in;
font-family:Symbol;}
@list l2:level2
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:none;
mso-level-number-position:left;
margin-left:.5in;
text-indent:-.25in;
font-family:"Courier New",serif;}
@list l2:level3
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:none;
mso-level-number-position:left;
margin-left:1.25in;
text-indent:-.25in;
font-family:Wingdings;}
@list l2:level4
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:none;
mso-level-number-position:left;
margin-left:1.75in;
text-indent:-.25in;
font-family:Symbol;}
@list l2:level5
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:none;
mso-level-number-position:left;
margin-left:2.25in;
text-indent:-.25in;
font-family:"Courier New",serif;}
@list l2:level6
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:none;
mso-level-number-position:left;
margin-left:2.75in;
text-indent:-.25in;
font-family:Wingdings;}
@list l2:level7
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:none;
mso-level-number-position:left;
margin-left:3.25in;
text-indent:-.25in;
font-family:Symbol;}
@list l2:level8
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:none;
mso-level-number-position:left;
margin-left:3.75in;
text-indent:-.25in;
font-family:"Courier New",serif;}
@list l2:level9
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:none;
mso-level-number-position:left;
margin-left:4.25in;
text-indent:-.25in;
font-family:Wingdings;}
@list l3
{mso-list-id:1322002948;
mso-list-type:hybrid;
mso-list-template-ids:-1869291124 67698689 67698691 67698693 67698689 67698691 67698693 67698689 67698691 67698693;}
@list l3:level1
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:none;
mso-level-number-position:left;
margin-left:.25in;
text-indent:-.25in;
font-family:Symbol;}
@list l3:level2
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:none;
mso-level-number-position:left;
margin-left:.75in;
text-indent:-.25in;
font-family:"Courier New",serif;}
@list l3:level3
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:none;
mso-level-number-position:left;
margin-left:1.25in;
text-indent:-.25in;
font-family:Wingdings;}
@list l3:level4
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:none;
mso-level-number-position:left;
margin-left:1.75in;
text-indent:-.25in;
font-family:Symbol;}
@list l3:level5
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:none;
mso-level-number-position:left;
margin-left:2.25in;
text-indent:-.25in;
font-family:"Courier New",serif;}
@list l3:level6
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:none;
mso-level-number-position:left;
margin-left:2.75in;
text-indent:-.25in;
font-family:Wingdings;}
@list l3:level7
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:none;
mso-level-number-position:left;
margin-left:3.25in;
text-indent:-.25in;
font-family:Symbol;}
@list l3:level8
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:none;
mso-level-number-position:left;
margin-left:3.75in;
text-indent:-.25in;
font-family:"Courier New",serif;}
@list l3:level9
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:none;
mso-level-number-position:left;
margin-left:4.25in;
text-indent:-.25in;
font-family:Wingdings;}
@list l4
{mso-list-id:1990400258;
mso-list-type:hybrid;
mso-list-template-ids:637152278 67698703 67698713 67698715 67698703 67698713 67698715 67698703 67698713 67698715;}
@list l4:level1
{mso-level-tab-stop:none;
mso-level-number-position:left;
margin-left:.25in;
text-indent:-.25in;}
@list l4:level2
{mso-level-number-format:alpha-lower;
mso-level-tab-stop:none;
mso-level-number-position:left;
margin-left:.75in;
text-indent:-.25in;}
@list l4:level3
{mso-level-number-format:roman-lower;
mso-level-tab-stop:none;
mso-level-number-position:right;
margin-left:1.25in;
text-indent:-9.0pt;}
@list l4:level4
{mso-level-tab-stop:none;
mso-level-number-position:left;
margin-left:1.75in;
text-indent:-.25in;}
@list l4:level5
{mso-level-number-format:alpha-lower;
mso-level-tab-stop:none;
mso-level-number-position:left;
margin-left:2.25in;
text-indent:-.25in;}
@list l4:level6
{mso-level-number-format:roman-lower;
mso-level-tab-stop:none;
mso-level-number-position:right;
margin-left:2.75in;
text-indent:-9.0pt;}
@list l4:level7
{mso-level-tab-stop:none;
mso-level-number-position:left;
margin-left:3.25in;
text-indent:-.25in;}
@list l4:level8
{mso-level-number-format:alpha-lower;
mso-level-tab-stop:none;
mso-level-number-position:left;
margin-left:3.75in;
text-indent:-.25in;}
@list l4:level9
{mso-level-number-format:roman-lower;
mso-level-tab-stop:none;
mso-level-number-position:right;
margin-left:4.25in;
text-indent:-9.0pt;}
ol
{margin-bottom:0in;}
ul
{margin-bottom:0in;}
--></style>
</head>
<body bgcolor="white" lang="EN-US" link="#0563C1" vlink="#954F72">
<div class="WordSection1">
<p class="MsoNormal">Dear Working Group Members,</p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Below, you will find the action items and notes from today’s WG call. The action items, notes, recordings and meeting materials have been posted to the meeting’s wiki page here:
<a href="https://community.icann.org/x/amfwAw">https://community.icann.org/x/amfwAw</a>. The transcripts from today’s call will be posted to the same wiki page, when they are available.</p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Also, please note that the Legal Analysis by WSGR has already been circulated to this mailing list (as per action item 3), and is now also posted on the WG wiki page
<i>“Responses to RDS PDP WG Questions on Data Protection and Privacy Laws”</i> here:
<a href="https://community.icann.org/x/J1zwAw">https://community.icann.org/x/J1zwAw</a>.</p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thanks.</p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Amr</p>
<div style="mso-element:para-border-div;border:none;border-bottom:solid windowtext 1.0pt;padding:0in 0in 1.0pt 0in">
<p class="MsoNormal" style="border:none;padding:0in"><o:p> </o:p></p>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><u>Action Items:<o:p></o:p></u></p>
<p class="MsoNormal"><o:p> </o:p></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoNormal" style="margin-left:-.25in;mso-list:l4 level1 lfo1">Staff to prepare one-question poll on proposed WG agreement (Original Registration Date); all WG members encouraged to participate in poll by COB Saturday 30 September</li><li class="MsoNormal" style="margin-left:-.25in;mso-list:l4 level1 lfo1">Staff to add the WG agreement to the Key Concepts Deliberation Working Draft document</li><li class="MsoNormal" style="margin-left:-.25in;mso-list:l4 level1 lfo1">Staff to circulate Legal Analysis by WSGR to the WG mailing list on 26 September</li><li class="MsoNormal" style="margin-left:-.25in;mso-list:l4 level1 lfo1">Leadership Team to circulate Excerpts Document to the full WG by COB 29 September</li><li class="MsoNormal" style="margin-left:-.25in;mso-list:l4 level1 lfo1">All WG members to review both the Legal Analysis and Excerpts Document before the next WG call on 3 October</li><li class="MsoNormal" style="margin-left:-.25in;mso-list:l4 level1 lfo1">Leadership Team to request ICANN presentation to WG on GDPR Compliance Task Force</li></ol>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><u>Notes:<o:p></o:p></u></p>
<p class="MsoNormal"><i>These high-level notes are designed to help PDP WG members navigate through the content of the call and are not meant as a substitute for the transcript and/or recording. The MP3, transcript, and chat are provided separately and are
posted on the wiki here: </i><a href="https://community.icann.org/x/amfwAw"><i>https://community.icann.org/x/amfwAw</i></a></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">1) Roll Call/SOI Updates</p>
<p class="MsoNormal"><o:p> </o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="margin-left:-.25in;mso-list:l3 level1 lfo2">No updates to SOIs declared</li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">2) Complete deliberation on <a href="https://community.icann.org/download/attachments/66086756/Volunteer%20Team%20on%20Action%20Item%20regarding%20Original%20Registration%20Date%20-%2018%20Sep%20Update.pdf">Original Registration Date</a></p>
<p class="MsoNormal"><o:p> </o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="margin-left:-.25in;mso-list:l3 level1 lfo2">Recommendations from Drafting Team, and subsequent discussion on the WG mailing list, suggests that dropping this proposal for a new data element is the desired outcome</li><li class="MsoNormal" style="margin-left:-.25in;mso-list:l3 level1 lfo2">Drafting Team did not recommend that the RDS support the Original Registration Date, as defined by the EWG, but suggested an alternative data element, which did not gain much support on
the WG mailing list discussion</li><li class="MsoNormal" style="margin-left:-.25in;mso-list:l3 level1 lfo2">No objection on the call to dropping Original Registration Date as a proposed new data element, either as defined by the EWG, or any other variations that were discussed as a result of
the drafting team recommendations</li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>Proposed WG Agreement</b> (to be confirmed by poll): There is no requirement for the Original Registration Date as proposed by the EWG Final Report.</p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>ACTION ITEM:</b> Staff to prepare one-question poll on proposed WG agreement (Original Registration Date); all WG members encouraged to participate in poll by COB Saturday 30 September</p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">3) Apply <a href="https://community.icann.org/download/attachments/66086762/AnnotatedResults-Poll-from-20SeptCall.pdf?version=1&modificationDate=1506303093000&api=v2">results of 20 Sept WG call/poll</a> to working document</p>
<p class="MsoNormal"><o:p> </o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="margin-left:-.25in;mso-list:l2 level1 lfo3"><b>Question 2: There must be at least one purpose for collecting each data element in the MPDS, and that purpose must be sufficient for making that data element public</b></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<ul style="margin-top:0in" type="disc">
<ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="margin-left:-.5in;mso-list:l2 level2 lfo3">Results of the poll (23 respondents): 86.96% agreed with this statement</li><li class="MsoNormal" style="margin-left:-.5in;mso-list:l2 level2 lfo3">Support for this statement is strong enough to be considered rough consensus and recorded as a WG agreement</li></ul>
</ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>WG Agreement:</b> There must be at least one purpose for collecting each data element in the MPDS, and that purpose must be sufficient for making that data element public</p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>ACTION ITEM:</b> Staff to add the WG agreement to the Key Concepts Deliberation Working Draft document</p>
<p class="MsoNormal"><o:p> </o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="margin-left:-.25in;mso-list:l2 level1 lfo3"><b>Question 3: Are the WG agreements on purpose(s) thus far (#5-#13) sufficient to meet the requirement stated in Question 2 above?</b>
<ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="margin-left:-.5in;mso-list:l2 level2 lfo3">Results of the poll (23 respondents): 68.18% agreed with this statement</li><li class="MsoNormal" style="margin-left:-.5in;mso-list:l2 level2 lfo3">Comments, including those from 5 WG members who disagreed with this statement, were submitted in the poll responses</li><li class="MsoNormal" style="margin-left:-.5in;mso-list:l2 level2 lfo3">Comments either suggested additional (or revised) purposes or argued that some agreed purposes should be deleted as purposes for MPDS collection</li><li class="MsoNormal" style="margin-left:-.5in;mso-list:l2 level2 lfo3">No additional comments on this question during the WG call</li><li class="MsoNormal" style="margin-left:-.5in;mso-list:l2 level2 lfo3">Defer discussion of this question until after the WG reviews the legal analysis memo, so that principles can be used to inform further deliberation on purposes</li></ul>
</li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">4) Introduce legal analysis memo prepared by WSGR</p>
<p class="MsoNormal"><o:p> </o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="margin-left:-.25in;mso-list:l2 level1 lfo3">Memo was posted after call at
<a href="https://community.icann.org/x/J1zwAw">https://community.icann.org/x/J1zwAw</a></li></ul>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="margin-left:-.25in;mso-list:l1 level1 lfo4">Final memo providing independent legal analysis has been received and was distributed to the full WG immediately following this call</li><li class="MsoNormal" style="margin-left:-.25in;mso-list:l1 level1 lfo4">All WG members are asked to read the memo prior to the next WG call</li><li class="MsoNormal" style="margin-left:-.25in;mso-list:l1 level1 lfo4">The same questions developed by the WG to be asked of senior EU privacy experts were also asked of the legal counsel contracted to provide an independent analysis, WSGR</li><li class="MsoNormal" style="margin-left:-.25in;mso-list:l1 level1 lfo4">Findings in the legal analysis memo did not conflict with any of the responses to the questions provided by the senior EU privacy experts</li><li class="MsoNormal" style="margin-left:-.25in;mso-list:l1 level1 lfo4">Plan is to also circulate a list of un-editorialized principles excerpted verbatim from the responses from both the senior EU privacy experts and WSGR, which were found by the Leadership
Team to be of relevance to the WG’s work</li><li class="MsoNormal" style="margin-left:-.25in;mso-list:l1 level1 lfo4">The Leadership Team also plans to map the excerpted principles against the PDP's Charter questions, to help inform further deliberation on those questions</li><li class="MsoNormal" style="margin-left:-.25in;mso-list:l1 level1 lfo4">Excerpts document will contain 3 columns; First column to include the verbatim responses from the senior EU privacy experts, the second to include the verbatim responses from WSGR, and
the third to include the principles excerpted from the first two columns</li><li class="MsoNormal" style="margin-left:-.25in;mso-list:l1 level1 lfo4">Leadership Team expecting feedback on accuracy and completeness of the Excerpts Document from the legal advisory team and plans to circulate excerpts to the full WG no later than Friday
29 September</li><li class="MsoNormal" style="margin-left:-.25in;mso-list:l1 level1 lfo4">WG to use input from senior EU privacy experts and independent legal analysis to speed up progress in answering Charter questions</li><li class="MsoNormal" style="margin-left:-.25in;mso-list:l1 level1 lfo4">Input by senior EU privacy experts and WSGR to this PDP may be helpful in informing other ICANN efforts to resolve issues with GDPR</li><li class="MsoNormal" style="margin-left:-.25in;mso-list:l1 level1 lfo4">Additional discussion related to GDPR Compliance Task Force
<ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="margin-left:-.25in;mso-list:l1 level2 lfo4">WG needs to have an understanding of the parallel efforts of ICANN’s GDPR Compliance Task Force in order to understand the extent to which they might impact the mandate of this PDP - possibly
via a presentation/webinar organized by the WG Leadership Team</li><li class="MsoNormal" style="margin-left:-.25in;mso-list:l1 level2 lfo4">Transparency of ICANN’s GDPR-related efforts has not been ideal, so Leadership Team might examine coordination with others more closely involved</li><li class="MsoNormal" style="margin-left:-.25in;mso-list:l1 level2 lfo4">ICANN is involved as a data controller in processing data of community members, as well as placing contractual obligations for data processing on contracted parties, which may conflict
with the EU GDPR</li><li class="MsoNormal" style="margin-left:-.25in;mso-list:l1 level2 lfo4">ICANN seeking expert legal advice on how to instruct contracted parties to comply with their contracts, while also resolving any issues with GDPR compliance</li><li class="MsoNormal" style="margin-left:-.25in;mso-list:l1 level2 lfo4">WG needs to understand (in the short-term) what is happening, and (in the long-term) how the GDPR Compliance effort for today’s WHOIS will impact the work of this PDP</li><li class="MsoNormal" style="margin-left:-.25in;mso-list:l1 level2 lfo4">Might be useful to have an update on all RDS-related activities on-going within ICANN (including the RDS-WHOIS-RT)</li><li class="MsoNormal" style="margin-left:-.25in;mso-list:l1 level2 lfo4">When the GDPR comes into effect in May 2018, serious fines might be levied on contracted parties and/or ICANN if measures are not put in place with the existing WHOIS mechanism - this
PDP WG will likely not be done with developing policies for a next-generation RDS, nor will they be implemented by the May 2018 deadline</li><li class="MsoNormal" style="margin-left:-.25in;mso-list:l1 level2 lfo4">ICANN's attempt to resolve today's WHOIS with GDPR may inform the PDP WG on possible solutions</li><li class="MsoNormal" style="margin-left:-.25in;mso-list:l1 level2 lfo4">Important to separate what is happening with ICANN and GDPR compliance for today's WHOIS versus what this PDP is mandated to do (i.e., recommend requirements and policy for next-generation
RDS)</li><li class="MsoNormal" style="margin-left:-.25in;mso-list:l1 level2 lfo4">Concern expressed that ICANN has not availed itself of all the knowledge and work already done within this PDP WG
</li><li class="MsoNormal" style="margin-left:-.25in;mso-list:l1 level2 lfo4">One view expressed: ICANN's focus appears to be on concerns of contracted parties, not users of WHOIS - need transparency on what ICANN is asking DPAs around the world. Questions being
asked of DPAs need to be fair and balanced to represent concerns of all stakeholders.</li><li class="MsoNormal" style="margin-left:-.25in;mso-list:l1 level2 lfo4">Likely that this WG will require additional legal advice in the future, and WG Leadership Team should prepare for that eventuality. Note that this WG’s charter includes legal analysis
of proposed requirements, proposed policies, and proposed implementation guidance, when the WG reaches each of those points in the PDP</li><li class="MsoNormal" style="margin-left:-.25in;mso-list:l1 level2 lfo4">When it takes place, stakeholders should contribute to the FY19 budget process to help ICANN prepare for any budgetary considerations that may be required in the foreseeable future</li><li class="MsoNormal" style="margin-left:-.25in;mso-list:l1 level2 lfo4">In advance of ICANN 59, Becky Burr contacted staff to request links to existing use cases developed by this WG and previously developed by the EWG. This request answered by providing links
to those uses cases; we do not know to what extent these were eventually used by the GDPR Compliance Task Force. WG members also noted in chat that they contributed EWG/WG use cases to the task force on behalf of their own SGs.</li></ul>
</li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>ACTION ITEM:</b> Staff to circulate Legal Analysis by WSGR to the WG mailing list on 26 September<br>
<br>
</p>
<p class="MsoNormal"><b>ACTION ITEM:</b> Leadership Team to circulate Excerpts Document to the full WG by COB 29 September<br>
<br>
</p>
<p class="MsoNormal"><b>ACTION ITEM:</b> All WG members to review both the Legal Analysis and Excerpts Document before the next WG call on 3 October</p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>ACTION ITEM:</b> Leadership Team to request ICANN presentation to WG on GDPR Compliance Task Force</p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">5) Confirm action items and proposed decision points</p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>ACTION ITEM:</b> Staff to prepare one-question poll on proposed WG agreement (Original Registration Date); all WG members encouraged to participate in poll by COB Saturday 30 September</p>
<p class="MsoNormal"><b>ACTION ITEM:</b> Staff to add the WG agreement to the Key Concepts Deliberation Working Draft document</p>
<p class="MsoNormal"><b>ACTION ITEM:</b> Staff to circulate Legal Analysis by WSGR to the WG mailing list on 26 September</p>
<p class="MsoNormal"><b>ACTION ITEM:</b> Leadership Team to circulate Excerpts Document to the full WG by COB 29 September</p>
<p class="MsoNormal"><b>ACTION ITEM:</b> All WG members to review both the Legal Analysis and Excerpts Document before the next WG call on 3 October</p>
<p class="MsoNormal"><b>ACTION ITEM:</b> Leadership Team to request ICANN presentation to WG on GDPR Compliance Task Force</p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>WG Agreement:</b> There must be at least one purpose for collecting each data element in the MPDS, and that purpose must be sufficient for making that data element public.</p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>Proposed WG Agreement</b> (to be confirmed by poll): There is no requirement for the Original Registration Date as proposed by the EWG Final Report.<br>
<br>
</p>
<p class="MsoNormal"><b>Meeting Materials:<o:p></o:p></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="margin-left:-4.5pt;mso-list:l0 level1 lfo5"><b>20 September Call poll (closed COB Saturday 23 September)<o:p></o:p></b>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="margin-left:-4.5pt;mso-list:l0 level2 lfo5"><b>Link to participate:
</b><a href="https://www.surveymonkey.com/r/V7WVBPY"><b>https://www.surveymonkey.com/r/V7WVBPY</b></a><b><o:p></o:p></b></li><li class="MsoNormal" style="margin-left:-4.5pt;mso-list:l0 level2 lfo5"><b>PDF of Poll Questions:
</b><a href="https://community.icann.org/download/attachments/66086756/Poll-from-20SeptemberCall.pdf?version=1&modificationDate=1505933748000&api=v2"><b>Poll-from-20SeptemberCall.pdf</b></a><b><o:p></o:p></b></li><li class="MsoNormal" style="margin-left:-4.5pt;mso-list:l0 level2 lfo5"><b>SurveyMonkey Summary Poll Results:
</b><a href="file:///C:/Program%20Files%20(x86)/Qualcomm/Eudora/edata/attach/SummaryResults-Poll-from-20SeptCall.pdf"><b>SummaryResults-Poll-from-20SeptCall.pdf</b></a><b><o:p></o:p></b></li><li class="MsoNormal" style="margin-left:-4.5pt;mso-list:l0 level2 lfo5"><b>SurveyMonkey Raw Data Poll Results:
</b><a href="https://community.icann.org/download/attachments/66086762/RawDataResults-Poll-from-20SeptCall.zip?version=1&modificationDate=1506303068000&api=v2"><b>RawDataResults-Poll-from-20SeptCall.zip</b></a><b> and
</b><a href="https://community.icann.org/download/attachments/66086762/RawDataResults-Poll-from-12SeptCall.xlsx?version=1&modificationDate=1506303081000&api=v2"><b>XLS</b></a><b><o:p></o:p></b></li><li class="MsoNormal" style="margin-left:-4.5pt;mso-list:l0 level2 lfo5"><b>Annotated Survey Results:
</b><a href="https://community.icann.org/download/attachments/66086762/AnnotatedResults-Poll-from-20SeptCall.pdf?version=1&modificationDate=1506303093000&api=v2"><b>AnnotatedResults-Poll-from-20SeptCall.pdf</b></a><b><o:p></o:p></b></li></ul>
</li><li class="MsoNormal" style="margin-left:-4.5pt;mso-list:l0 level1 lfo5"><b>Drafting Team Action Item Response regarding "Original Registration Date"
</b><a href="https://community.icann.org/download/attachments/66086756/Volunteer%20Team%20on%20Action%20Item%20regarding%20Original%20Registration%20Date%20-%2018%20Sep%20Update.docx?version=1&modificationDate=1505773044000&api=v2"><b>Original Registration
Date - 18 September 2017</b></a><b> and </b><a href="https://community.icann.org/download/attachments/66086756/Volunteer%20Team%20on%20Action%20Item%20regarding%20Original%20Registration%20Date%20-%2018%20Sep%20Update.pdf?version=1&modificationDate=1505773062000&api=v2"><b>pdf</b></a><b><o:p></o:p></b></li><li class="MsoNormal" style="margin-left:-4.5pt;mso-list:l0 level1 lfo5"><b>Legal Analysis Memo prepared by WSGR (to be posted after call at
</b><a href="https://community.icann.org/x/J1zwAw"><b>https://community.icann.org/x/J1zwAw</b></a><b>)</b></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">6) Confirm next WG meeting (Tuesday 3 October at 16.00 UTC)</p>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
</body>
</html>