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</o:shapelayout></xml><![endif]--></head><body lang=EN-US link=blue vlink=purple><div class=WordSection1><p style='mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white'><strong><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#333333;font-weight:normal'>Dear all,<o:p></o:p></span></strong></p><p style='mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white'><strong><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#333333;font-weight:normal'>Below please find notes from today’s RDS PDP WG meeting.<o:p></o:p></span></strong></p><p style='mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:12.0pt;margin-left:0in;background:white'><strong><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#333333;font-weight:normal'>To recap Action Items from today’s call: <a href="https://community.icann.org/x/RgByB">https://community.icann.org/x/RgByB</a><o:p></o:p></span></strong></p><p class=MsoNormal style='mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:0in;margin-left:22.5pt;margin-bottom:.0001pt;background:#FFFDF6'><b><span style='color:#333333'>Proposed WG Agreement (to be confirmed by poll):</span></b><span style='color:#333333'> Criteria to be used to determine whether any proposed purpose is legitimate for <u>processing</u> registration data are: a) In support of ICANN's mission; b) A legitimate interest pursued by the data controller; c) Necessary for the fulfillment of a contract; d) Inherent to functionality of the DNS; e) In the public interest; or f) Necessary for compliance with a legal obligation.<o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:0in;margin-left:22.5pt;margin-bottom:.0001pt;background:#FFFDF6'><b><span style='color:#333333'>Proposed WG Agreement (to be confirmed by poll):</span></b><span style='color:#333333'> The following purposes for <u>processing</u> registration data satisfy at least one of these criteria: Technical Issue Resolution; Academic or Public Interest Research; Domain Name Management; Individual Internet Use; Domain Name Certification; Domain Name Purchase/Sale; ICANN Contractual Enforcement; Regulatory Enforcement; Legal Actions; Criminal Activity/DNS Abuse Investigation; Criminal Activity/DNS Abuse Notification; or Criminal Activity/DNS Abuse Reputation (where "these criteria" refers to those listed in the other proposed WG agreement, and "processing" assumes the GDPR definition).<o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:0in;margin-left:22.5pt;margin-bottom:.0001pt;background:#FFFDF6'><b><span style='color:#333333'>Action Item:</span></b><span style='color:#333333'> Confirm agreement on criteria with poll; all WG members are encouraged to respond to the poll no later than COB Saturday 27 January.</span><strong><span style='font-family:"Calibri","sans-serif";color:#333333;font-weight:normal'><o:p></o:p></span></strong></p><p style='mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white'><strong><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#333333;font-weight:normal'>Best regards,</span></strong><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#333333'><br><strong><span style='font-family:"Calibri","sans-serif";font-weight:normal'>Lisa</span></strong></span><strong><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";font-weight:normal'><o:p></o:p></span></strong></p><p style='mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white'><strong><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";font-weight:normal'><o:p> </o:p></span></strong></p><p class=MsoNormal style='margin-top:7.5pt;background:#FFFDF6'><u><span style='color:#333333'>Action Items and Notes from RDS PDP WG Call – 24 January 2018<o:p></o:p></span></u></p><p class=MsoNormal style='margin-top:7.5pt;background:#FFFDF6'><i><span style='color:#333333'>These high-level notes are designed to help PDP WG members navigate through the content of the call and are not meant as a substitute for the transcript and/or recording. The MP3, transcript, and chat are provided separately and are posted on the wiki.<o:p></o:p></span></i></p><p class=MsoNormal style='margin-top:7.5pt;background:#FFFDF6'><span style='color:#333333'>1. Roll Call/SOI Updates<o:p></o:p></span></p><p class=MsoListParagraph style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;text-indent:-.25in;mso-list:l2 level1 lfo16;background:#FFFDF6'><![if !supportLists]><span style='font-family:Symbol;color:#333333'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='color:#333333'>Roll call taken from Adobe Connect<o:p></o:p></span></p><p class=MsoListParagraph style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;text-indent:-.25in;mso-list:l2 level1 lfo16;background:#FFFDF6'><![if !supportLists]><span style='font-family:Symbol;color:#333333'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='color:#333333'>Please mute your microphones when not speaking<o:p></o:p></span></p><p class=MsoListParagraph style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;text-indent:-.25in;mso-list:l2 level1 lfo16;background:#FFFDF6'><![if !supportLists]><span style='font-family:Symbol;color:#333333'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='color:#333333'>State your name before speaking for transcription purposes<o:p></o:p></span></p><p class=MsoNormal style='margin-top:7.5pt;background:#FFFDF6'><span style='color:#333333'>2. Deliberate on list of criteria that make purposes legitimate for processing<o:p></o:p></span></p><p class=MsoListParagraph style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;text-indent:-.25in;mso-list:l8 level1 lfo17;background:#FFFDF6'><![if !supportLists]><span style='font-family:Symbol;color:#333333'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='color:#333333'>Meeting Page: <a href="https://community.icann.org/x/RgByB"><span style='color:#3B73AF;text-decoration:none'>https://community.icann.org/x/RgByB</span></a><o:p></o:p></span></p><p class=MsoListParagraph style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;text-indent:-.25in;mso-list:l8 level1 lfo17;background:#FFFDF6'><![if !supportLists]><span style='font-family:Symbol;color:#333333'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='color:#333333'>Call Handout: <a href="https://community.icann.org/download/attachments/74580038/Handout-24January-RDSWGCall-v2.pdf"><span style='color:#3B73AF;text-decoration:none'>https://community.icann.org/download/attachments/74580038/Handout-24January-RDSWGCall-v2.pdf</span></a><o:p></o:p></span></p><p class=MsoListParagraph style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;text-indent:-.25in;mso-list:l8 level1 lfo17;background:#FFFDF6'><![if !supportLists]><span style='font-family:Symbol;color:#333333'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><u><span style='color:#333333'>GDPR definition of processing:</span></u><span style='color:#333333'><br><i>‘processing’ means any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction;</i><o:p></o:p></span></p><p class=MsoListParagraph style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;text-indent:-.25in;mso-list:l8 level1 lfo17;background:#FFFDF6'><![if !supportLists]><span style='font-family:Symbol;color:#333333'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='color:#333333'>Noted that not every aspect of processing will apply to RDS - for example, disclosure by transmission may not apply if transmissions are encrypted, and transmission may involve trans-border transmission<o:p></o:p></span></p><p class=MsoListParagraph style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;text-indent:-.25in;mso-list:l8 level1 lfo17;background:#FFFDF6'><![if !supportLists]><span style='font-family:Symbol;color:#333333'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='color:#333333'>Question for discussion: <i>How will we decide whether any proposed purpose is legitimate for processing registration data?</i><o:p></o:p></span></p><p class=MsoListParagraph style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;text-indent:-.25in;mso-list:l8 level1 lfo17;background:#FFFDF6'><![if !supportLists]><span style='font-family:Symbol;color:#333333'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><u><span style='color:#333333'>List of criteria in handout:</span></u><span style='color:#333333'><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:0in;margin-left:45.0pt;margin-bottom:.0001pt;background:#FFFDF6'><span style='color:#333333'>a) In support of ICANN's mission<br>b) A legitimate interest pursued by the data controller(s)<br>c) Necessary for the fulfillment of a contract<br>d) Inherent to functionality of the DNS<br>e) In the public interest<br>f) Necessary for compliance with a legal obligation<o:p></o:p></span></p><p class=MsoListParagraph style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;text-indent:-.25in;mso-list:l11 level1 lfo18;background:#FFFDF6'><![if !supportLists]><span style='font-family:Symbol;color:#333333'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='color:#333333'>It will be necessary to interpret how each of these criteria apply to any possible purpose - for example, which contract and is the contract lawful, what is the public interest, etc.<o:p></o:p></span></p><p class=MsoListParagraph style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;text-indent:-.25in;mso-list:l11 level1 lfo18;background:#FFFDF6'><![if !supportLists]><span style='font-family:Symbol;color:#333333'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='color:#333333'>No objections to proposed agreement voiced on the call - support to be confirmed by poll<o:p></o:p></span></p><p class=MsoNormal style='margin-top:7.5pt;background:#FFFDF6'><b><span style='color:#333333'>Proposed WG Agreement (to be confirmed by poll):</span></b><span style='color:#333333'> Criteria to be used to determine whether any proposed purpose is legitimate for <u>processing</u> registration data are: a) In support of ICANN's mission; b) A legitimate interest pursued by the data controller; c) Necessary for the fulfillment of a contract; d) Inherent to functionality of the DNS; e) In the public interest; or f) Necessary for compliance with a legal obligation.<o:p></o:p></span></p><p class=MsoNormal style='margin-top:7.5pt;background:#FFFDF6'><b><span style='color:#333333'>Action Item:</span></b><span style='color:#333333'> Confirm agreement on criteria with poll; all WG members are encouraged to respond to the poll no later than COB Saturday 27 January.<o:p></o:p></span></p><p class=MsoNormal style='margin-top:7.5pt;background:#FFFDF6'><span style='color:#333333'>3. Deliberate on list of purposes to determine which are legitimate for processing based on criteria<o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:0in;text-indent:-.25in;mso-list:l7 level1 lfo14;background:#FFFDF6'><![if !supportLists]><span style='font-size:10.0pt;font-family:Symbol;color:#333333'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='color:#333333'> Question: <i>Which purposes (if any) do NOT satisfy any (i.e., at least one) of these criteria?</i><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:0in;margin-left:45.0pt;margin-bottom:.0001pt;background:#FFFDF6'><span style='color:#333333'>1) Technical Issue Resolution<br>2) Academic or Public Interest Research<br>3) Domain Name Management<br>4) Individual Internet Use<br>5) Domain Name Certification<br>6) Domain Name Purchase/Sale<br>7) ICANN Contractual Enforcement<br>8) Regulatory Enforcement<br>9) Legal Actions<br>10) Criminal Activity/DNS Abuse Investigation<br>11) Criminal Activity/DNS Abuse Notification<br>12) Criminal Activity/DNS Abuse Reputation<o:p></o:p></span></p><p class=MsoNormal style='margin-top:7.5pt;background:#FFFDF6'><b><span style='color:#333333'>Proposed WG Agreement (to be confirmed by poll):</span></b><span style='color:#333333'> The following purposes for <u>processing</u> registration data satisfy at least one of these criteria: Technical Issue Resolution; Academic or Public Interest Research; Domain Name Management; Individual Internet Use; Domain Name Certification; Domain Name Purchase/Sale; ICANN Contractual Enforcement; Regulatory Enforcement; Legal Actions; Criminal Activity/DNS Abuse Investigation; Criminal Activity/DNS Abuse Notification; or Criminal Activity/DNS Abuse Reputation (where "these criteria" refers to those listed in the other proposed WG agreement, and "processing" assumes the GDPR definition).<o:p></o:p></span></p><p class=MsoListParagraph style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;text-indent:-.25in;mso-list:l7 level1 lfo14;background:#FFFDF6'><![if !supportLists]><span style='font-size:10.0pt;font-family:Symbol;color:#333333'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='color:#333333'>Note the proposed WG Agreement refers to "processing" not just collection<o:p></o:p></span></p><p class=MsoListParagraph style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;text-indent:-.25in;mso-list:l7 level1 lfo14;background:#FFFDF6'><![if !supportLists]><span style='font-size:10.0pt;font-family:Symbol;color:#333333'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='color:#333333'>Collection of data has only been agreed to date for the purposes of Technical Issue Resolution and Domain Name Management<o:p></o:p></span></p><p class=MsoListParagraph style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;text-indent:-.25in;mso-list:l7 level1 lfo14;background:#FFFDF6'><![if !supportLists]><span style='font-size:10.0pt;font-family:Symbol;color:#333333'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='color:#333333'>We will need to examine each purpose and make recommendations about registration necessary and collection of and/or access to that data for that purpose<o:p></o:p></span></p><p class=MsoListParagraph style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;text-indent:-.25in;mso-list:l7 level1 lfo14;background:#FFFDF6'><![if !supportLists]><span style='font-size:10.0pt;font-family:Symbol;color:#333333'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='color:#333333'>For example, the GDPR says that public and academic research is a reasonable purpose for disclosure..... [but not for collection]<o:p></o:p></span></p><p class=MsoListParagraph style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;text-indent:-.25in;mso-list:l7 level1 lfo14;background:#FFFDF6'><![if !supportLists]><span style='font-size:10.0pt;font-family:Symbol;color:#333333'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='color:#333333'>Concern: If the purpose of collection were to be broadened to include all kinds of secondary processing, (e.g., law enforcement investigations, academic research, consumer protection with respect to business practices not related to the DNS), then the purpose (while contestable in court, of course) could be used to justify further collection of data and release of the same.<o:p></o:p></span></p><p class=MsoListParagraph style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;text-indent:-.25in;mso-list:l7 level1 lfo14;background:#FFFDF6'><![if !supportLists]><span style='font-size:10.0pt;font-family:Symbol;color:#333333'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='color:#333333'>How do PDP WG agreements relate to the three models put forward by ICANN as emergency contractual measures to enable GDPR compliance?<o:p></o:p></span></p><p class=MsoListParagraph style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;text-indent:-.25in;mso-list:l7 level1 lfo14;background:#FFFDF6'><![if !supportLists]><span style='font-size:10.0pt;font-family:Symbol;color:#333333'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='color:#333333'>Any model chosen for GDPR compliance is a short-term emergency measure; what the PDP WG produces will be consensus policy for a longer-term RDS<o:p></o:p></span></p><p class=MsoListParagraph style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;text-indent:-.25in;mso-list:l7 level1 lfo14;background:#FFFDF6'><![if !supportLists]><span style='font-size:10.0pt;font-family:Symbol;color:#333333'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='color:#333333'>Need to include definition of "processing" assumed by these proposed WG agreements, and to underline "processing" to make it clear the agreement is not limited to collection<o:p></o:p></span></p><p class=MsoListParagraph style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;text-indent:-.25in;mso-list:l7 level1 lfo14;background:#FFFDF6'><![if !supportLists]><span style='font-size:10.0pt;font-family:Symbol;color:#333333'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='color:#333333'>Some (but not all) of these criteria may be justification for collection - to be discussed in a future call<o:p></o:p></span></p><p class=MsoNormal style='margin-top:7.5pt;background:#FFFDF6'><span style='color:#333333'>4. Confirm agreements for polling & next steps<o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:0in;margin-left:22.5pt;margin-bottom:.0001pt;background:#FFFDF6'><b><span style='color:#333333'>Proposed WG Agreement (to be confirmed by poll):</span></b><span style='color:#333333'> Criteria to be used to determine whether any proposed purpose is legitimate for <u>processing</u> registration data are: a) In support of ICANN's mission; b) A legitimate interest pursued by the data controller; c) Necessary for the fulfillment of a contract; d) Inherent to functionality of the DNS; e) In the public interest; or f) Necessary for compliance with a legal obligation.<o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:0in;margin-left:22.5pt;margin-bottom:.0001pt;background:#FFFDF6'><b><span style='color:#333333'>Proposed WG Agreement (to be confirmed by poll):</span></b><span style='color:#333333'> The following purposes for <u>processing</u> registration data satisfy at least one of these criteria: Technical Issue Resolution; Academic or Public Interest Research; Domain Name Management; Individual Internet Use; Domain Name Certification; Domain Name Purchase/Sale; ICANN Contractual Enforcement; Regulatory Enforcement; Legal Actions; Criminal Activity/DNS Abuse Investigation; Criminal Activity/DNS Abuse Notification; or Criminal Activity/DNS Abuse Reputation (where "these criteria" refers to those listed in the other proposed WG agreement, and "processing" assumes the GDPR definition).<o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:0in;margin-left:22.5pt;margin-bottom:.0001pt;background:#FFFDF6'><b><span style='color:#333333'>Action Item:</span></b><span style='color:#333333'> Confirm agreement on criteria with poll; all WG members are encouraged to respond to the poll no later than COB Saturday 27 January.<o:p></o:p></span></p><p class=MsoNormal style='margin-top:7.5pt;background:#FFFDF6'><span style='color:#333333'>5. Confirm next meeting: Tuesday 30 January at 17:00 UTC<o:p></o:p></span></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;background:#FFFDF6'><span style='color:#333333'> </span><b>Meeting Materials</b>: https://community.icann.org/x/RgByB<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p></div></body></html>