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</o:shapelayout></xml><![endif]--></head><body lang=EN-US link=blue vlink=purple><div class=WordSection1><p style='mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white'><strong><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#333333;font-weight:normal'>Dear all,<o:p></o:p></span></strong></p><p style='mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white'><strong><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#333333;font-weight:normal'>Below please find notes from today’s RDS PDP WG meeting.<o:p></o:p></span></strong></p><p style='mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:12.0pt;margin-left:0in;background:white'><strong><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#333333;font-weight:normal'>To recap Action Items from today’s call: <a href="https://community.icann.org/x/8ge8B">https://community.icann.org/x/8ge8B</a><o:p></o:p></span></strong></p><p class=MsoNormal style='mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:0in;margin-left:22.5pt;margin-bottom:.0001pt;background:#FFFDF6'><b>Action:</b> Chair to confirm change of VC on mailing list.<o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:0in;margin-left:22.5pt;margin-bottom:.0001pt;background:#FFFDF6'><b>Proposed WG agreement (subject to revision and confirmation via poll):</b> The WG will use the following non-exhaustive list of criterion to determine if any proposed purpose for processing registration data may be legitimate: (a) The purpose must not be inconsistent with ICANN's mission, (d) The purpose must be inherent to the functionality of the DNS, AND (x) The purpose must satisfy at least one legal basis for processing as defined by data protection laws.<o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:0in;margin-left:22.5pt;margin-bottom:.0001pt;background:#FFFDF6'><b>Action:</b> Leadership team to refine above proposed agreement to develop poll about this point, along with repeat of Q3 from last week's poll, with additional granularity, based on agreed criteria. WG members encouraged to participate in poll no later than Saturday COB.<o:p></o:p></p><p style='mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white'><strong><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#333333;font-weight:normal'>Best regards,</span></strong><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#333333'><br><strong><span style='font-family:"Calibri","sans-serif";font-weight:normal'>Lisa</span></strong></span><strong><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";font-weight:normal'><o:p></o:p></span></strong></p><p style='mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white'><strong><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";font-weight:normal'><o:p> </o:p></span></strong></p><p class=MsoNormal style='margin-top:7.5pt;background:#FFFDF6'><u><span style='color:#333333'>Action Items and Notes from RDS PDP WG Call – 30 January 2018<o:p></o:p></span></u></p><p class=MsoNormal style='margin-top:7.5pt;background:#FFFDF6'><i><span style='color:#333333'>These high-level notes are designed to help PDP WG members navigate through the content of the call and are not meant as a substitute for the transcript and/or recording. The MP3, transcript, and chat are provided separately and are posted on the wiki.<o:p></o:p></span></i></p><p class=MsoNormal style='margin-top:7.5pt;background:#FFFDF6'>1. Roll Call/SOI Updates<o:p></o:p></p><ul style='margin-top:0in' type=disc><li class=MsoNormal style='margin-top:7.5pt;mso-list:l0 level1 lfo9;background:#FFFDF6'>Please mute when not speaking and give your name when speaking for the transcript<o:p></o:p></li><li class=MsoNormal style='margin-top:7.5pt;mso-list:l0 level1 lfo9;background:#FFFDF6'>SOI Updates:<o:p></o:p></li><ul style='margin-top:0in' type=disc><li class=MsoNormal style='margin-top:7.5pt;mso-list:l0 level2 lfo9;background:#FFFDF6'>Andrew Sullivan will be a member of the IETF Administrative Oversight Committee starting at the IETF meeting in March<o:p></o:p></li><li class=MsoNormal style='margin-top:7.5pt;mso-list:l0 level2 lfo9;background:#FFFDF6'>Chuck Gomes updated his SoI to reflect his support from Verisign although he is no longer representing Verisign's interests or the RySG<o:p></o:p></li><li class=MsoNormal style='margin-top:7.5pt;mso-list:l0 level2 lfo9;background:#FFFDF6'>Mason Cole has left Donuts and joined Perkins Coie<o:p></o:p></li></ul><li class=MsoNormal style='margin-top:7.5pt;mso-list:l0 level1 lfo9;background:#FFFDF6'>Confirm Alex Deacon as a member of the WG Leadership Team to replace Susan.<o:p></o:p></li></ul><p class=MsoNormal style='mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:0in;margin-left:22.5pt;margin-bottom:.0001pt;background:#FFFDF6'><b>Action:</b> Chair to confirm change of VC on mailing list.<o:p></o:p></p><p class=MsoNormal style='margin-top:7.5pt;background:#FFFDF6'>2. Discuss list of criteria that make purposes legitimate for processing<o:p></o:p></p><p class=MsoNormal style='margin-top:7.5pt;background:#FFFDF6'>a. See GDPR definition of processing and <a href="https://community.icann.org/download/attachments/79431666/CommentSummary-24JanuaryPoll-v3.pdf?version=1&modificationDate=1517268227000&api=v2">Q2 poll results</a><o:p></o:p></p><ul style='margin-top:0in' type=disc><li class=MsoNormal style='margin-top:7.5pt;mso-list:l4 level1 lfo10;background:#FFFDF6'>Handout: <a href="https://community.icann.org/download/attachments/79431666/Handout-30January-RDSWGCall.pdf">https://community.icann.org/download/attachments/79431666/Handout-30January-RDSWGCall.pdf</a><o:p></o:p></li><li class=MsoNormal style='margin-top:7.5pt;mso-list:l4 level1 lfo10;background:#FFFDF6'>Question 2 from last week's poll:<br><i>Do you support the proposed WG Agreement from last week: Criteria to be used to determine whether any proposed purpose is legitimate for processing registration data are: a) In support of ICANN's mission; b) A legitimate interest pursued by the data controller; c) Necessary for the fulfillment of a contract; d) Inherent to functionality of the DNS; e) In the public interest; or f) Necessary for compliance with a legal obligation.</i><o:p></o:p></li><li class=MsoNormal style='margin-top:7.5pt;mso-list:l4 level1 lfo10;background:#FFFDF6'>See GDPR definition on <a href="https://community.icann.org/download/attachments/79431666/Handout-30January-RDSWGCall.pdf">handout slide 3</a><o:p></o:p></li><li class=MsoNormal style='margin-top:7.5pt;mso-list:l4 level1 lfo10;background:#FFFDF6'>Comment Summary: <a href="https://community.icann.org/download/attachments/79431666/CommentSummary-24JanuaryPoll-v3.pdf">https://community.icann.org/download/attachments/79431666/CommentSummary-24JanuaryPoll-v3.pdf</a><o:p></o:p></li><li class=MsoNormal style='margin-top:7.5pt;mso-list:l4 level1 lfo10;background:#FFFDF6'>Overall, 54% supported ALL listed criteria<o:p></o:p></li><li class=MsoNormal style='margin-top:7.5pt;mso-list:l4 level1 lfo10;background:#FFFDF6'>Comment Summary shows level of support for each listed criteria, ranging from 74 - 57%<o:p></o:p></li><li class=MsoNormal style='margin-top:7.5pt;mso-list:l4 level1 lfo10;background:#FFFDF6'>Summary also shows level of explicit opposition to each listed criteria<o:p></o:p></li><li class=MsoNormal style='margin-top:7.5pt;mso-list:l4 level1 lfo10;background:#FFFDF6'>General Comments Discussion:<o:p></o:p></li><ul style='margin-top:0in' type=disc><li class=MsoNormal style='margin-top:7.5pt;mso-list:l4 level2 lfo10;background:#FFFDF6'>All are encouraged to review the AC recording or transcript of the previous call to catch up before participating poll whenever possible - this will improve efficiency of discussions<o:p></o:p></li><li class=MsoNormal style='margin-top:7.5pt;mso-list:l4 level2 lfo10;background:#FFFDF6'>Does anyone disagree with the statement that this list of criteria must be non-exhaustive?<o:p></o:p></li><li class=MsoNormal style='margin-top:7.5pt;mso-list:l4 level2 lfo10;background:#FFFDF6'>Comments: Criteria should be fixed because ICANN's mission is fixed, GDPR should apply to personal data collected in applicable jurisdictions, as Internet evolves we may find that other data is needed so cannot be static, "Valuable and useful to law enforcement" is not enough to mandate collection - or another view: it is if that information is deemed important for protecting the DNS. and confidence in it<o:p></o:p></li></ul></ul><p class=MsoNormal style='mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:0in;margin-left:22.5pt;margin-bottom:.0001pt;background:#FFFDF6'>Option a) In support of ICANN's mission<o:p></o:p></p><ul style='margin-top:0in' type=disc><ul style='margin-top:0in' type=disc><li class=MsoNormal style='margin-top:7.5pt;mso-list:l2 level2 lfo11;background:#FFFDF6'>74% support, 1 person explicitly opposed this criteria<o:p></o:p></li><li class=MsoNormal style='margin-top:7.5pt;mso-list:l2 level2 lfo11;background:#FFFDF6'>Comments about Option a:<o:p></o:p></li><ul style='margin-top:0in' type=disc><li class=MsoNormal style='margin-top:7.5pt;mso-list:l2 level3 lfo11;background:#FFFDF6'>Are a) AND d) the only valid criteria? No, they are required but other reasons are valid as well<o:p></o:p></li><li class=MsoNormal style='margin-top:7.5pt;mso-list:l2 level3 lfo11;background:#FFFDF6'>Do we need to examine all of the criteria before polling (as we did on the last call)?<o:p></o:p></li><li class=MsoNormal style='margin-top:7.5pt;mso-list:l2 level3 lfo11;background:#FFFDF6'>Show of hands show more disagreement than agreement at this stage of discussion<o:p></o:p></li><li class=MsoNormal style='margin-top:7.5pt;mso-list:l2 level3 lfo11;background:#FFFDF6'>Proposal: (a) would better be phrased as "not inconsistent with ICANN's mission"<o:p></o:p></li></ul><li class=MsoNormal style='margin-top:7.5pt;mso-list:l2 level2 lfo11;background:#FFFDF6'>Conclusion: Reasonably strong support for a) as one criteria for determining whether a purpose is legimate for processing registration data in some way.<o:p></o:p></li></ul></ul><p class=MsoNormal style='mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:0in;margin-left:22.5pt;margin-bottom:.0001pt;background:#FFFDF6'> Option b) A legitimate interest pursued by data controller(s)<o:p></o:p></p><ul style='margin-top:0in' type=disc><ul style='margin-top:0in' type=disc><li class=MsoNormal style='margin-top:7.5pt;mso-list:l3 level2 lfo12;background:#FFFDF6'>60% supported, 7 comments explicitly opposed this<o:p></o:p></li><li class=MsoNormal style='margin-top:7.5pt;mso-list:l3 level2 lfo12;background:#FFFDF6'>Comments about Option b:<o:p></o:p></li><ul style='margin-top:0in' type=disc><li class=MsoNormal style='margin-top:7.5pt;mso-list:l3 level3 lfo12;background:#FFFDF6'>Not clear at this point precisely who the data controllers ARE<o:p></o:p></li><li class=MsoNormal style='margin-top:7.5pt;mso-list:l3 level3 lfo12;background:#FFFDF6'>This shouldn't exclude legitimate interests of third parties or data processors as enumerated by GDPR<o:p></o:p></li><li class=MsoNormal style='margin-top:7.5pt;mso-list:l3 level3 lfo12;background:#FFFDF6'>This is a legal basis for processing not a criteria or a purpose<o:p></o:p></li><li class=MsoNormal style='margin-top:7.5pt;mso-list:l3 level3 lfo12;background:#FFFDF6'>Why do we have criteria other than a) and d) or e)?<o:p></o:p></li><li class=MsoNormal style='margin-top:7.5pt;mso-list:l3 level3 lfo12;background:#FFFDF6'>Are "third parties" = "operators on the Internet not involved in the registration of the domain name"<o:p></o:p></li><li class=MsoNormal style='margin-top:7.5pt;mso-list:l3 level3 lfo12;background:#FFFDF6'>Is this a proxy discussion for how WG members view availability of registration data?<o:p></o:p></li></ul><li class=MsoNormal style='margin-top:7.5pt;mso-list:l3 level2 lfo12;background:#FFFDF6'>Conclusion: Possible approach to simplify list without enumerating all of the legal bases from GDPR:<o:p></o:p></li><ul style='margin-top:0in' type=disc><li class=MsoNormal style='margin-top:7.5pt;mso-list:l3 level3 lfo12;background:#FFFDF6'>The list of criteria could be [ a) plus d) ] plus a new criteria that the purpose must satisfy at least one legal basis for processing as defined by GDPR and other data protection laws (where a/d may be reworded)<o:p></o:p></li><li class=MsoNormal style='margin-top:7.5pt;mso-list:l3 level3 lfo12;background:#FFFDF6'>Is a) a superset of d) - if so are both needed? They are not exclusive.<o:p></o:p></li><li class=MsoNormal style='margin-top:7.5pt;mso-list:l3 level3 lfo12;background:#FFFDF6'>What is the implication of AND or OR in the proposed WG agreement? Would a purpose have to satisfy all 3 (AND) or just one (OR)?<o:p></o:p></li></ul></ul></ul><p class=MsoNormal style='margin-top:7.5pt;background:#FFFDF6'> b. Determine next steps to reach agreement on criteria<o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:0in;margin-left:22.5pt;margin-bottom:.0001pt;background:#FFFDF6'><b>Proposed WG agreement (subject to revision and confirmation via poll):</b> The WG will use the following non-exhaustive list of criterion to determine if any proposed purpose for processing registration data may be legitimate: (a) The purpose must not be inconsistent with ICANN's mission, (d) The purpose must be inherent to the functionality of the DNS, AND (x) The purpose must satisfy at least one legal basis for processing as defined by data protection laws.<o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:0in;margin-left:22.5pt;margin-bottom:.0001pt;background:#FFFDF6'><b>Action:</b> Leadership team to refine above proposed agreement to develop poll about this point, along with repeat of Q3 from last week's poll, with additional granularity, based on agreed criteria. WG members encouraged to participate in poll no later than Saturday COB.<o:p></o:p></p><p class=MsoNormal style='margin-top:7.5pt;background:#FFFDF6'>3. Discuss list of purposes to determine which are legitimate for processing based on criteria - DEFERRED TO NEXT WEEK<o:p></o:p></p><p class=MsoNormal style='margin-top:7.5pt;background:#FFFDF6'>4. Confirm agreements for polling & next steps<o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:0in;margin-left:22.5pt;margin-bottom:.0001pt;background:#FFFDF6'><b>Action:</b> Chair to confirm change of VC on mailing list.<o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:0in;margin-left:22.5pt;margin-bottom:.0001pt;background:#FFFDF6'><b>Proposed WG agreement (subject to revision and confirmation via poll):</b> The WG will use the following non-exhaustive list of criterion to determine if any proposed purpose for processing registration data may be legitimate: (a) The purpose must not be inconsistent with ICANN's mission, (d) The purpose must be inherent to the functionality of the DNS, AND (x) The purpose must satisfy at least one legal basis for processing as defined by data protection laws.<o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:0in;margin-left:22.5pt;margin-bottom:.0001pt;background:#FFFDF6'><b>Action:</b> Leadership team to refine above proposed agreement to develop poll about this point, along with repeat of Q3 from last week's poll, with additional granularity, based on agreed criteria. WG members encouraged to participate in poll no later than Saturday COB.<o:p></o:p></p><p class=MsoNormal style='margin-top:7.5pt;background:#FFFDF6'>5. Confirm next meeting: Tuesday 6 February at 17:00 UTC<o:p></o:p></p><ul style='margin-top:0in' type=disc><li class=MsoNormal style='margin-top:7.5pt;mso-list:l7 level1 lfo13;background:#FFFDF6'>February call schedule Tuesdays @ 17:00 except for Wednesday Feb 21 @ 06.00<o:p></o:p></li></ul><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;background:#FFFDF6'><b>Meeting Materials</b>: <a href="https://community.icann.org/x/8ge8B">https://community.icann.org/x/8ge8B</a><o:p></o:p></p></div></body></html>