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</o:shapelayout></xml><![endif]--></head><body lang=EN-US link=blue vlink=purple><div class=WordSection1><p style='mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white'><strong><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#333333;font-weight:normal'>Dear all,<o:p></o:p></span></strong></p><p style='mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white'><strong><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#333333;font-weight:normal'>Below please find notes from today’s RDS PDP WG meeting.<o:p></o:p></span></strong></p><p style='mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:12.0pt;margin-left:0in;background:white'><strong><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#333333;font-weight:normal'>To recap Action Items from today’s call: https://community.icann.org/x/9wq8B<o:p></o:p></span></strong></p><p class=MsoListParagraph style='text-indent:-.25in;mso-list:l6 level1 lfo12'><![if !supportLists]><span style='font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><b>Action:</b> Denny Watson, Kathy Kleiman, Bradley Silver, Greg Shatan, Stephanie Perrin, Mason Cole, and Michael Palage all volunteer to post to the full WG their position on phrasing "lawful" vs "legal" and rationale. ALL WG members are encouraged to participate in this WG email discussion to provide a foundation for reaching agreement.<o:p></o:p></p><p class=MsoListParagraph><o:p> </o:p></p><p class=MsoListParagraph style='text-indent:-.25in;mso-list:l6 level1 lfo12'><![if !supportLists]><span style='font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><b>Action:</b> Use this week's poll to test support and rationale for statement: "One criterion the WG will consider when determining whether a purpose for processing is legitimate is whether the purpose is inherent to the functionality of the DNS. This will not be the only criterion considered and is not a requirement that all purposes must satisfy." <o:p></o:p></p><p class=MsoListParagraph><o:p> </o:p></p><p class=MsoListParagraph style='text-indent:-.25in;mso-list:l6 level1 lfo12'><![if !supportLists]><span style='font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><b>Note:</b> All WG members are encouraged to participate in this week’s poll before it closes COB Saturday 10 February.<o:p></o:p></p><p style='mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white'><strong><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#333333;font-weight:normal'>Best regards,</span></strong><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#333333'><br><strong><span style='font-family:"Calibri","sans-serif";font-weight:normal'>Lisa</span></strong></span><strong><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";font-weight:normal'><o:p></o:p></span></strong></p><p style='mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white'><strong><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";font-weight:normal'><o:p> </o:p></span></strong></p><p class=MsoNormal style='margin-top:7.5pt;background:#FFFDF6'><u><span style='color:#333333'>Action Items and Notes from RDS PDP WG Call – 6 February 2018<o:p></o:p></span></u></p><p class=MsoNormal style='margin-top:7.5pt;background:#FFFDF6'><i><span style='color:#333333'>These high-level notes are designed to help PDP WG members navigate through the content of the call and are not meant as a substitute for the transcript and/or recording. The MP3, transcript, and chat are provided separately and are posted on the wiki.<o:p></o:p></span></i></p><p class=MsoNormal style='margin-top:7.5pt;background:#FFFDF6'><span style='color:#333333'>1. Roll Call/SOI Updates<o:p></o:p></span></p><ul style='margin-top:0in' type=disc><li class=MsoNormal style='color:#333333;margin-top:7.5pt;mso-list:l9 level1 lfo6;background:#FFFDF6'>SOI Update from Klaus Stoll: Now also a Visiting Professor at Xi'an Jiaotong-Liverpool University, Suzhou<o:p></o:p></li><li class=MsoNormal style='color:#333333;margin-top:7.5pt;mso-list:l9 level1 lfo6;background:#FFFDF6'>Call Handout: <a href="https://community.icann.org/download/attachments/79432439/Handout-6February-RDSWGCall.pdf">https://community.icann.org/download/attachments/79432439/Handout-6February-RDSWGCall.pdf</a><o:p></o:p></li><li class=MsoNormal style='color:#333333;margin-top:7.5pt;mso-list:l9 level1 lfo6;background:#FFFDF6'>Poll Results: <a href="https://community.icann.org/download/attachments/79432439/AnnotatedResults-Poll-from-30JanuaryCall.pdf">https://community.icann.org/download/attachments/79432439/AnnotatedResults-Poll-from-30JanuaryCall.pdf</a><o:p></o:p></li></ul><p class=MsoNormal style='margin-top:7.5pt;background:#FFFDF6'><span style='color:#333333'>2. Discuss list of criteria that make purposes legitimate for processing<o:p></o:p></span></p><p class=MsoNormal style='margin-top:7.5pt;background:#FFFDF6'><span style='color:#333333'>a. See GDPR definition of processing and <a href="https://community.icann.org/download/attachments/79432439/AnnotatedResults-Poll-from-30JanuaryCall.pdf?version=1&modificationDate=1517853136000&api=v2">Q2 poll results</a><o:p></o:p></span></p><ul style='margin-top:0in' type=disc><li class=MsoNormal style='color:#333333;margin-top:7.5pt;mso-list:l7 level1 lfo7;background:#FFFDF6'>Q2 (criteria) was discussed last week, producing a revised possible agreement polled on<o:p></o:p></li><li class=MsoNormal style='color:#333333;margin-top:7.5pt;mso-list:l7 level1 lfo7;background:#FFFDF6'>Results for all variants of that possible agreement ranged from 56-41% support or could live with<o:p></o:p></li><li class=MsoNormal style='color:#333333;margin-top:7.5pt;mso-list:l7 level1 lfo7;background:#FFFDF6'>After considering responses and comments, the leadership proposes two possible agreements for WG consideration to address main concerns<o:p></o:p></li></ul><p class=MsoNormal style='margin-top:7.5pt;background:#FFFDF6'><u><span style='color:#333333'>Leadership-suggested Possible agreement #1</span></u><span style='color:#333333'><o:p></o:p></span></p><ul style='margin-top:0in' type=disc><li class=MsoNormal style='color:#333333;margin-top:7.5pt;mso-list:l0 level1 lfo8;background:#FFFDF6'>One main concern expressed in poll results: consistency with ICANN's mission.<o:p></o:p></li><li class=MsoNormal style='color:#333333;margin-top:7.5pt;mso-list:l0 level1 lfo8;background:#FFFDF6'>Long standing topic of discussion within community. Ultimately the board interprets ICANN's mission and will do so when considering any recommended policies<o:p></o:p></li><li class=MsoNormal style='color:#333333;margin-top:7.5pt;mso-list:l0 level1 lfo8;background:#FFFDF6'>Excerpts from ICANN's mission on slides 15-17 of <a href="https://community.icann.org/download/attachments/79432439/Handout-6February-RDSWGCall.pdf?version=1&modificationDate=1517891437000&api=v2">Call Handout</a><o:p></o:p></li><li class=MsoNormal style='color:#333333;margin-top:7.5pt;mso-list:l0 level1 lfo8;background:#FFFDF6'>Given mixed poll responses that supported, opposed, and provided alternatives to this criterion, the leadership proposed this as a possible compromise:<o:p></o:p></li><ul style='margin-top:0in' type=disc><li class=MsoNormal style='color:#333333;margin-top:7.5pt;mso-list:l0 level2 lfo8;background:#FFFDF6'><i>Any purpose for processing registration data must be consistent with ICANN's mission as it relates to RDS. Any recommended purpose must be confirmed by the board with respect to consistency with ICANN's mission.</i><o:p></o:p></li></ul><li class=MsoNormal style='color:#333333;margin-top:7.5pt;mso-list:l0 level1 lfo8;background:#FFFDF6'>Comments and Questions:<o:p></o:p></li><ul style='margin-top:0in' type=disc><li class=MsoNormal style='color:#333333;margin-top:7.5pt;mso-list:l0 level2 lfo8;background:#FFFDF6'>Does "as it relates to the RDS" narrow scope of what falls within ICANN's mission for the WG's deliberation?<o:p></o:p></li><li class=MsoNormal style='color:#333333;margin-top:7.5pt;mso-list:l0 level2 lfo8;background:#FFFDF6'>How do WG members interpret this possible agreement - for example, inclusion of access to registration data by law enforcement or fighting cyber-issues?<o:p></o:p></li><li class=MsoNormal style='color:#333333;margin-top:7.5pt;mso-list:l0 level2 lfo8;background:#FFFDF6'>Is the phrase "as it relates to RDS" redundant and subject to misinterpretation?<o:p></o:p></li><li class=MsoNormal style='color:#333333;margin-top:7.5pt;mso-list:l0 level2 lfo8;background:#FFFDF6'>Is the second sentence just trying to make people feel better or does it open the WG's recommendations to reconsideration?<o:p></o:p></li><li class=MsoNormal style='color:#333333;margin-top:7.5pt;mso-list:l0 level2 lfo8;background:#FFFDF6'>The Board cannot act outside of ICANN's mission so if there would be a serious concern that this WG would be recommending anything that would be outside of ICANN's mission, the Board would need to act accordingly.<o:p></o:p></li><li class=MsoNormal style='color:#333333;margin-top:7.5pt;mso-list:l0 level2 lfo8;background:#FFFDF6'>Revised Possible agreement (based on comments thus far): Any purpose for processing registration data must be consistent with ICANN's mission.<o:p></o:p></li><li class=MsoNormal style='color:#333333;margin-top:7.5pt;mso-list:l0 level2 lfo8;background:#FFFDF6'>Is processing RDS data for purposes of DNS abuse investigation (including by law enforcement) consistent with ICANN mission? This is the advantage of the "not inconsistent" language we discussed last week.<o:p></o:p></li><li class=MsoNormal style='color:#333333;margin-top:7.5pt;mso-list:l0 level2 lfo8;background:#FFFDF6'>Why was the proposed agreement phrased in the way it was, and what is lost by trimming the agreement?<o:p></o:p></li><li class=MsoNormal style='color:#333333;margin-top:7.5pt;mso-list:l0 level2 lfo8;background:#FFFDF6'>The GAC certainly thinks that allowing DNS abuse investigation is within scope of ICANN's mission. (Which includes Germany the last time I checked.) <a href="https://www.icann.org/en/system/files/files/gdpr-comments-gac-icann-proposed-compliance-models-29jan18-en.pdf">https://www.icann.org/en/system/files/files/gdpr-comments-gac-icann-proposed-compliance-models-29jan18-en.pdf</a><o:p></o:p></li><li class=MsoNormal style='color:#333333;margin-top:7.5pt;mso-list:l0 level2 lfo8;background:#FFFDF6'>Several chat comments express a strong preference for "not inconsistent with" instead of the proposed revised phrasing -- some do not view the change from "not inconsistent" to "consistent" as a compromise, at least without a clearer idea of how a criterion of "consistent with" would be applied. <o:p></o:p></li></ul></ul><p class=MsoNormal style='margin-top:7.5pt;background:#FFFDF6'><u><span style='color:#333333'>Leadership-suggested Possible agreement #2</span></u><span style='color:#333333'><o:p></o:p></span></p><ul style='margin-top:0in' type=disc><li class=MsoNormal style='color:#333333;margin-top:7.5pt;mso-list:l8 level1 lfo9;background:#FFFDF6'>Another main concern express in poll results: whether criteria will be applied using AND, OR, or AND/OR<o:p></o:p></li><li class=MsoNormal style='color:#333333;margin-top:7.5pt;mso-list:l8 level1 lfo9;background:#FFFDF6'>Given mixed poll responses on this point, the leadership proposed separating this out as a standalone criterion:<o:p></o:p></li><ul style='margin-top:0in' type=disc><li class=MsoNormal style='color:#333333;margin-top:7.5pt;mso-list:l8 level2 lfo9;background:#FFFDF6'><i>If applicable data protection laws require a legal basis for processing, then any purpose must satisfy at least one legal basis for processing.</i><o:p></o:p></li></ul><li class=MsoNormal style='color:#333333;margin-top:7.5pt;mso-list:l8 level1 lfo9;background:#FFFDF6'>Comments and Questions:<o:p></o:p></li><ul style='margin-top:0in' type=disc><li class=MsoNormal style='color:#333333;margin-top:7.5pt;mso-list:l8 level2 lfo9;background:#FFFDF6'>If applicable data protection laws require a legal basis for processing, then any purpose must satisfy at least one legal basis for processing.<o:p></o:p></li><li class=MsoNormal style='color:#333333;margin-top:7.5pt;mso-list:l8 level2 lfo9;background:#FFFDF6'>Difference between "legal basis" and "lawful basis" - should agreement be revised to "lawful basis" ?<o:p></o:p></li><li class=MsoNormal style='color:#333333;margin-top:7.5pt;mso-list:l8 level2 lfo9;background:#FFFDF6'>Note: Art. 6 GDPR Lawfulness of processing: (1) Processing shall be lawful only if and to the extent that at least one of the following applies<o:p></o:p></li><li class=MsoNormal style='color:#333333;margin-top:7.5pt;mso-list:l8 level2 lfo9;background:#FFFDF6'>"legal basis" occurs several times in GDPR. E.g., Article 13: "Where personal data relating to a data subject are collected from the data subject, the controller shall, at the time when personal data are obtained, provide the data subject with all of the following information: [...] the legal basis for the processing"<o:p></o:p></li><li class=MsoNormal style='color:#333333;margin-top:7.5pt;mso-list:l8 level2 lfo9;background:#FFFDF6'>The terms lawful and legal differ in that the former contemplates the substance of law, whereas the latter alludes to the form of law. A lawful act is authorized, sanctioned, or not forbidden by law. A legal act is performed in accordance with the forms and usages of law, or in a technical manner. Lawful legal definition of lawful - Legal Dictionary - The Free Dictionary<o:p></o:p></li><li class=MsoNormal style='color:#333333;margin-top:7.5pt;mso-list:l8 level2 lfo9;background:#FFFDF6'>Suggestion: evaluate "legal" and "lawful" as they apply to the proposed change, to be reviewed by the group for next week -- because it seems to be a substantive change with consequences<o:p></o:p></li><li class=MsoNormal style='color:#333333;margin-top:7.5pt;mso-list:l8 level2 lfo9;background:#FFFDF6'>If (b) wording is not resolved then it is not possible to go through each purpose to see if that purpose satisfies (b).<o:p></o:p></li><li class=MsoNormal style='color:#333333;margin-top:7.5pt;mso-list:l8 level2 lfo9;background:#FFFDF6'>It depends on the lawfulness in the jurisdictions applicable to the provider of the data (which includes applicability of the GDPR to foreign providers when handling EU data subjects data)<o:p></o:p></li></ul></ul><p class=MsoNormal style='margin-top:7.5pt;background:#FFFDF6'><b><span style='color:#333333'>Action:</span></b><span style='color:#333333'> Denny Watson, Kathy Kleiman, Bradley Silver, Greg Shatan, Stephanie Perrin, Mason Cole, and Michael Palage all volunteer to post to the full WG their position on phrasing "lawful" vs "legal" and rationale. ALL WG members are encouraged to participate in this WG email discussion to provide a foundation for reaching agreement.<o:p></o:p></span></p><p class=MsoNormal style='margin-top:7.5pt;background:#FFFDF6'><u><span style='color:#333333'>Criterion also addressed by last week's poll: "Inherent to the functionality of the DNS"</span></u><span style='color:#333333'><o:p></o:p></span></p><ul style='margin-top:0in' type=disc><li class=MsoNormal style='color:#333333;margin-top:7.5pt;mso-list:l11 level1 lfo10;background:#FFFDF6'>Should this be tested as a separate criterion in this week's poll?<o:p></o:p></li><li class=MsoNormal style='color:#333333;margin-top:7.5pt;mso-list:l11 level1 lfo10;background:#FFFDF6'>If so, how would the proposed agreement be phrased (as an AND or and OR which applied to any purpose) -- that is, would EVERY purpose be required to be inherent to the functionality of the DNS, or would SOME be legitimate because they were inherent to the functionality of the DNS<o:p></o:p></li><li class=MsoNormal style='color:#333333;margin-top:7.5pt;mso-list:l11 level1 lfo10;background:#FFFDF6'>What does “inherent to the functionality of the DNS” mean? Something required for the DNS to function at all, or to function as intended (with all the policies surrounding the DNS that have been created by ICANN)<o:p></o:p></li><li class=MsoNormal style='color:#333333;margin-top:7.5pt;mso-list:l11 level1 lfo10;background:#FFFDF6'>Here are two examples from ICANN's mission from Bylaws Annexes G-1 & G-2 that I do not believe are 'inherent to the functionality of the DNS': prohibitions on warehousing of or speculation in domain names by registries or registrars; reservation of registered names in a TLD that may not be registered initially or that may not be renewed due to reasons reasonably related to (i) avoidance of confusion among or misleading of users, (ii) intellectual property, or (iii) the technical management of the DNS or the Internet (e.g., establishment of reservations of names from registration).<o:p></o:p></li><li class=MsoNormal style='color:#333333;margin-top:7.5pt;mso-list:l11 level1 lfo10;background:#FFFDF6'>We have issues that involve the workings of the Internet which you could trace back (convoluted in some cases) to functionality of the DNS, but other issues that involve just the actual characters themselves in their relation to ability to use/not use that are completely unrelated to any technical thing. Those rights protections systems (UDRP and others) rely on RDS data for both rights holders AND registrants to protect their respective interests.<o:p></o:p></li><li class=MsoNormal style='color:#333333;margin-top:7.5pt;mso-list:l11 level1 lfo10;background:#FFFDF6'>One possible phrasing to test: One criterion the WG will consider when determining whether a purpose for processing is legitimate is whether the purpose is inherent to the functionality of the DNS. This will not be the only criterion considered and is not a requirement that all purposes must satisfy.<o:p></o:p></li><li class=MsoNormal style='color:#333333;margin-top:7.5pt;mso-list:l11 level1 lfo10;background:#FFFDF6'>Note that the intent of "inherent to the functionality of the DNS" was discussed at length during the 16 January call<o:p></o:p></li></ul><p class=MsoNormal style='margin-top:7.5pt;background:#FFFDF6'><b><span style='color:#333333'>Action:</span></b><span style='color:#333333'> Use this week's poll to test support and rationale for statement: "One criterion the WG will consider when determining whether a purpose for processing is legitimate is whether the purpose is inherent to the functionality of the DNS. This will not be the only criterion considered and is not a requirement that all purposes must satisfy."<o:p></o:p></span></p><p class=MsoNormal style='margin-top:7.5pt;background:#FFFDF6'><span style='color:#333333'>3. Discuss list of purposes for processing based on criteria - DEFERRED<o:p></o:p></span></p><p class=MsoNormal style='margin-top:7.5pt;background:#FFFDF6'><span style='color:#333333'>4. Confirm agreements for polling & next steps<o:p></o:p></span></p><ul style='margin-top:0in' type=disc><li class=MsoNormal style='color:#333333;margin-top:7.5pt;mso-list:l2 level1 lfo11;background:#FFFDF6'><b>Action:</b> Denny Watson, Kathy Kleiman, Bradley Silver, Greg Shatan, Stephanie Perrin, Mason Cole, and Michael Palage all volunteer to post to the full WG their position on phrasing "lawful" vs "legal" and rationale. ALL WG members are encouraged to participate in this WG email discussion to provide a foundation for reaching agreement.<o:p></o:p></li><li class=MsoNormal style='color:#333333;margin-top:7.5pt;mso-list:l2 level1 lfo11;background:#FFFDF6'><b>Action:</b> Use this week's poll to test support and rationale for statement: "One criterion the WG will consider when determining whether a purpose for processing is legitimate is whether the purpose is inherent to the functionality of the DNS. This will not be the only criterion considered and is not a requirement that all purposes must satisfy."<o:p></o:p></li></ul><p class=MsoNormal style='margin-top:7.5pt;background:#FFFDF6'><span style='color:#333333'> <o:p></o:p></span></p><p class=MsoNormal style='margin-top:7.5pt;background:#FFFDF6'><span style='color:#333333'>5. Confirm next meeting: Tuesday 13 February at 17:00 UTC<o:p></o:p></span></p><p class=MsoNormal style='margin-top:7.5pt;background:#FFFDF6'><span style='color:#333333'><o:p> </o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;background:#FFFDF6'><b>Meeting Materials</b>: https://community.icann.org/x/9wq8B<o:p></o:p></p></div></body></html>