[Gnso-review-wg] FOR REVIEW: Final Draft Implementation Charter for GNSO Review Recommendations 26, 33, 35, & 36

Thu May 24 18:29:25 UTC 2018

Dear GNSO Review Working Group members,

Per the action items and notes below from the call on 24 May, please review the attached final draft GNSO Review Implementation Charter for Recommendations 6, 33, 35, & 36 in Word and PDF.  The redlines reflect the revisions noted in the discussion on today’s call, as well as some corrections.  As noted in the attached charter, these are the recommendations for implementation:

Recommendation 6: That the GNSO record and regularly publish statistics on Working Group participation (including diversity statistics).

Recommendation 33: That Stakeholder Groups, Constituencies, and the Nominating Committee, in selecting their candidates for appointment to the GNSO Council, should aim to increase the geographic, gender and cultural diversity of its participants, as defined in ICANN Core Value 4 [now Core Value 2].

Recommendation 35: That the GNSO Council establish a Working Group, whose membership specifically reflects the demographic, cultural, gender and age diversity of the Internet as a whole, to recommend to Council ways to reduce barriers to participation in the GNSO by non- English speakers and those with limited command of English.

Recommendation 36: That, when approving the formation of a PDP Working Group, the GNSO Council requires that its membership represent as far as reasonably practicable the geographic, cultural and gender diversity of the Internet as a whole. Additionally, that when approving GNSO Policy, the ICANN Board explicitly satisfy itself that the GNSO Council undertook these actions when approving the formation of a PDP Working Group.  

Working Group members are requested to respond to this review in two weeks, by COB Wednesday, 06 June.  If no comments are received during the review period staff will accept the changes and circulate the final version of the charter for a two-week Consensus Call.

Best regards,

Julie

Julie Hedlund, Policy Director

Action Items and Notes GNSO Review Working Group Meeting on Thursday, 24 May 2018 at 13:00 UTC

Action Items:

Action Item 1: Diversity Recommendations 6, 33, 35, and 36: Staff will revise the implementation charter and send it to the WG for a two-week review with final discussion during the call on 07 June.

Action Item 2: Statement of Interest/Membership Recommendation 26, 27, 28, and 29: Staff will finalize the implementation charter and send it to the WG for a two-week consensus call.

Action Item 3: Update to OEC & GNSO Council: Staff will draft an update report and slides and send it to the WG for a two-week review with final discussion during the call on 07 June.

Notes:

1. Review agenda/SOIs: No updates to SOIs.

2. Status of Consensus Call for implementation charters for recommendations 1, 2, & 3, and for 20 and 21, closing 24 May 2018: As of the time of the WG meeting on 24 May there were no objections to or comments on the implementation charters.  If none are received the recommendations will be considered approved by full consensus.

3. Status of Update to the GNSO Council: 

-- The update was sent to the Council on 14 May and due to time limitations was not included on the agenda for the Council meeting on 24 May.

-- No comments or guidance was requested by the WG of the GNSO Council, and the Council had no comments on on the update.

4. Discussion of implementation charter for recommendations 6, 33, 35 and 36 on Diversity

-- Recommendation 33: Question -- Referring to the NomCom: is that also done by the review of the NomCom?  Answer: The GNSO Council can give them guidance or suggestions on our expectation for those who are appointed from the NomCom to the Council.

-- Staff will check with the NomCom on their review and also revise the charter.

>From the chat:

-- from Marika Konings to All Participants: 'suggestions' maybe?

-- from Wolf-Ulrich Knoben to All Participants: Maybe that was part of the recent NomCom review?

-- from Marika Konings to All Participants: @Rafik, re. NomCom, I believe that the GNSO is always asked as well to confirm whether previous requirements are still applicable.

-- from Rafik Dammak to All Participants:  the board itself give input to nomcom every year about the expectation for those to be appointed to the board

-- from Marika Konings to All Participants: @Rafik, re. NomCom, I believe that the GNSO is always asked as well to confirm whether previous requirements are still applicable.

-- from Rafik Dammak to All Participants: the public comments was concerned with the finding any inconsistencies on recommendations but not for substantive changes

-- from Rafik Dammak to All Participants:  @Marika but I dont think we responded formally in last years?

-- from Marika Konings to All Participants: @Rafik - yeah, I don't recall either any updates being made, but of course, the GNSO can also be proactive about this.

-- from Rafik Dammak to All Participants: @Marika yes we have to be proactive, getting this as task would be helpful

-- The term “cultural diversity” is not clearly defined.  The element was outlined in the Sub Group on Diversity in Work Stream 2.  Staff will reference that terminology.

-- Board has sent a letter to the CCWG on the recommendations, but did not have any objections to the diversity recommendations.  The public comment forum closed on 11 May, but the report of public comments has not been posted.

-- In the discussion between the CCWG and Board that these recommendations are not contentious.

-- With respect to privacy, staff will revise the charter to note that access to diversity data may be subject to privacy procedures to comply with GDPR.

-- Staff will revise the charter and send it to the WG for a two-week review.

>From the chat:

-- from Rafik Dammak to All Participants: the public comments was concerned with the finding any inconsistencies on recommendations but not for sustantive changes

-- from Marika Konings to All Participants: are there any privacy implications of starting to collect and publishing that kind of information?

-- from Rafik Dammak to All Participants: I guess it has to comply with the new ICANN privacy policy

-- from Rafik Dammak to All Participants: maybe asking the data protection officer?

5. Discussion of implementation charter for recommendations 26, 27, 28, and 29 – Updated re: GDPR

-- The WG agreed to the draft implementation charter for these recommendations, which relate to statements of interest and membership lists, in November 2017.

-- The WG agreed to place the recommendations on hold pending any ICANN actions to address possible compliance issues with GDPR.

-- The draft charters have been updated to include the language that now is posted with statements of interest and membership lists to comply with GDPR.

-- No change have been made to the WG determination section with respect to implementation.

-- Staff will send the final charter to the WG for a two-week consensus call.

6. Preparation for Update to OEC and GNSO Council at ICANN62

-- In addition to a requirement for periodic updates to the GNSO Council, there is a requirement to update the Operational Effectiveness Committee (OEC) of the ICANN Board of Directors every 6 months.

-- The last update to the OEC was at ICANN60.  The next update is due for ICANN62.

-- The deadline to submit documents for review at ICANN62 is 10 June and the OEC has requested the update from the WG by 08 June.

-- Staff will update the report from ICANN60 to reflect the current status and send it to the WG for a two-week review and final discussion on 07 June. 

6. Next Meeting: 07 June 1300 UTC: Staff will send the revised implementation charters for recommendations relating to diversity (6, 33, 35, 36) and the Draft Update to the OEC/GNSO Council

7. AOB: None.

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