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--></style></head><body bgcolor=white lang=EN-US link=blue vlink=purple><div class=WordSection1><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>Dear GNSO Review Working Group members,<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>As noted in the action items below from today’s call, please see the attached draft charter for recommendations 26-29 for review and discussion. Please also see below comments already received from Wolf-Ulrich Knoben. Please send your comments to the list to facilitate discussion.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>Best regards,<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>Julie<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>Julie Hedlund, Policy Director<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>Comments from Wolf-Ulrich Knoben:<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'><o:p> </o:p></span></p><ul style='margin-top:0in' type=disc><li class=MsoListParagraph style='margin-left:0in;mso-list:l3 level1 lfo7'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>With respect to Rec 26 it is suggested to include SG/C ExComm members in the definition of "Relevant Party". I wonder whether this is useful. The ExComms' function is of organisational character. There's no "policy development" task behind compared with the GNSO groups defined under 5.1.a. and b. Anyway it seems from your list that these SOIs are already provided by the respective groups and no additional administration may be required. If so - let it go.<o:p></o:p></span></li><li class=MsoListParagraph style='margin-left:0in;mso-list:l3 level1 lfo7'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>Rec. 27: The suggestion "Operating Principles and Participation Guidelines could be modified to include a requirement for Stakeholder Groups and Constituencies to provide access to ICANN to their membership lists for aggregating into a comprehensive central list" is sensitive and has to be discussed within the SG/Cs. The requirements for SOIs should strictly be oriented along the existing definitions.<o:p></o:p></span></li><li class=MsoListParagraph style='margin-left:0in;mso-list:l3 level1 lfo7'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>Rec. 29: It requires a yearly update of all SOIs which make reference to holding leadership positions. That would be administratively overloaded. Doesn't the SOI provide an original date of provision and updates? This would help to calculate the total years of leadership when the "present" duration is given.<o:p></o:p></span></li></ul><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'><o:p> </o:p></span></p><div style='border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in'><p class=MsoNormal><b><span style='color:black'>From: </span></b><span style='color:black'>Julie Hedlund <julie.hedlund@icann.org><br><b>Date: </b>Thursday, September 14, 2017 at 2:24 PM<br><b>To: </b>"gnso-review-wg@icann.org" <gnso-review-wg@icann.org><br><b>Subject: </b>Actions/Discussion Notes for GNSO Review WG Meeting on 14 September<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt'><o:p> </o:p></span></p></div><p class=MsoNormal><span style='font-size:10.5pt;font-family:"Calibri",sans-serif'>Dear GNSO Review Working Group members,</span><o:p></o:p></p><p class=MsoNormal><span style='font-size:10.5pt;font-family:"Calibri",sans-serif'> </span><o:p></o:p></p><p class=MsoNormal><span style='font-size:10.5pt;font-family:"Calibri",sans-serif'>Please see below the action items and discussion notes captured by staff from the meeting on 14 September. <i>These high-level notes are designed to help WG members navigate through the content of the call and are not meant to be a substitute for the recording or transcript, which are posted on the wiki at</i>: </span><a href="https://community.icann.org/display/GRWG/2017"><span style='font-size:10.5pt;font-family:"Calibri",sans-serif'>https://community.icann.org/display/GRWG/2017</span></a><span style='font-size:10.5pt;font-family:"Calibri",sans-serif'>. </span><o:p></o:p></p><p class=MsoNormal><span style='font-size:10.5pt;font-family:"Calibri",sans-serif'> </span><o:p></o:p></p><p class=MsoNormal><span style='font-size:10.5pt;font-family:"Calibri",sans-serif'>Best regards,</span><o:p></o:p></p><p class=MsoNormal><span style='font-size:10.5pt;font-family:"Calibri",sans-serif'>Julie</span><o:p></o:p></p><p class=MsoNormal><span style='font-size:10.5pt;font-family:"Calibri",sans-serif'> </span><o:p></o:p></p><p class=MsoNormal><span style='font-size:10.5pt;font-family:"Calibri",sans-serif'>Julie Hedlund, Policy Director</span><o:p></o:p></p><div style='border:none;border-bottom:solid windowtext 1.0pt;padding:0in 0in 1.0pt 0in'><p class=MsoNormal><span style='font-size:10.5pt;font-family:"Calibri",sans-serif'> </span><o:p></o:p></p></div><p class=MsoNormal><span style='font-size:10.5pt;font-family:"Calibri",sans-serif'> </span><o:p></o:p></p><p class=MsoNormal><b><span style='font-size:10.5pt;font-family:"Calibri",sans-serif'>Action Items/Discussion Notes 24 September</span></b><o:p></o:p></p><p class=MsoNormal><b><span style='font-size:10.5pt;font-family:"Calibri",sans-serif'> </span></b><o:p></o:p></p><p class=MsoNormal><b><span style='font-size:10.5pt;font-family:"Calibri",sans-serif'>Action Items: </span></b><o:p></o:p></p><p class=MsoNormal><span style='font-size:10.5pt;font-family:"Calibri",sans-serif'> </span><o:p></o:p></p><ol style='margin-top:0in' start=1 type=1><li class=MsoNormal style='margin-left:0in;mso-list:l2 level1 lfo1'><span style='font-size:10.5pt;font-family:"Calibri",sans-serif'>Timeline: Add OEC and GNSO Council Updates to the calendar. (DONE – See attached.)</span><o:p></o:p></li><li class=MsoNormal style='margin-left:0in;mso-list:l2 level1 lfo1'><span style='font-size:10.5pt;font-family:"Calibri",sans-serif'>OEC/GNSO Council Report: Staff to provide a draft for review at the meeting on 28 September.</span><o:p></o:p></li><li class=MsoNormal style='margin-left:0in;mso-list:l2 level1 lfo1'><span style='font-size:10.5pt;font-family:"Calibri",sans-serif'>Recommendation 6: Combine with charters for recommendations 33 and 36 that also are pending the recommendations from the Work Stream 2 Subgroup on Diversity. Determine if any aspects of the recommendations can be extracted and marked as completed.</span><o:p></o:p></li><li class=MsoNormal style='margin-left:0in;mso-list:l2 level1 lfo1'><span style='font-size:10.5pt;font-family:"Calibri",sans-serif'>Recommendations 26-29: Resend the charter to the list for review and discussion.</span><o:p></o:p></li></ol><p class=MsoNormal><span style='font-size:10.5pt;font-family:"Calibri",sans-serif'> </span><o:p></o:p></p><p class=MsoNormal><b><span style='font-size:10.5pt;font-family:"Calibri",sans-serif'>Notes:</span></b><o:p></o:p></p><p class=MsoNormal><span style='font-size:10.5pt;font-family:"Calibri",sans-serif'> </span><o:p></o:p></p><p class=MsoNormal><i><span style='font-size:10.5pt;font-family:"Calibri",sans-serif'>1. Update on Consensus Call on Charter for Recommendation 31 – Ends COB 25 September:</span></i><o:p></o:p></p><p class=MsoNormal><span style='font-size:10.5pt;font-family:"Calibri",sans-serif'> </span><o:p></o:p></p><ul style='margin-top:0in' type=disc><li class=MsoNormal style='margin-left:0in;mso-list:l1 level1 lfo2'><span style='font-size:10.5pt;font-family:"Calibri",sans-serif'>Recommendation 31 was put for review for 1 week - no comments were submitted.</span><o:p></o:p></li><li class=MsoNormal style='margin-left:0in;mso-list:l1 level1 lfo2'><span style='font-size:10.5pt;font-family:"Calibri",sans-serif'>Consensus call began on Monday, 11 September, and will run through until 25 September - no comments made so far.</span><o:p></o:p></li><li class=MsoNormal style='margin-left:0in;mso-list:l1 level1 lfo2'><span style='font-size:10.5pt;font-family:"Calibri",sans-serif'>If no comments or objections are submitted, the charter for the implementation of Recommendation 31 will be considered approved by full consensus.</span><o:p></o:p></li></ul><p class=MsoNormal><span style='font-size:10.5pt;font-family:"Calibri",sans-serif'> </span><o:p></o:p></p><p class=MsoNormal><i><span style='font-size:10.5pt;font-family:"Calibri",sans-serif'>2. Timeline/Status and Update to OEC/GNSO Council:</span></i><o:p></o:p></p><p class=MsoNormal><span style='font-size:10.5pt;font-family:"Calibri",sans-serif'> </span><o:p></o:p></p><ul style='margin-top:0in' type=disc><li class=MsoNormal style='margin-left:0in;mso-list:l4 level1 lfo3'><span style='font-size:10.5pt;font-family:"Calibri",sans-serif'>Updates to the GNSO Council and the Board OEC planned for ICANN 60.</span><o:p></o:p></li><li class=MsoNormal style='margin-left:0in;mso-list:l4 level1 lfo3'><span style='font-size:10.5pt;font-family:"Calibri",sans-serif'>WG essentially complete with Phase 1, and beginning Phase 2 (high-priority recommendations).</span><o:p></o:p></li><li class=MsoNormal style='margin-left:0in;mso-list:l4 level1 lfo3'><span style='font-size:10.5pt;font-family:"Calibri",sans-serif'>WG slightly behind expected/suggested timeline - timeline was meant to provide guidance, but was expected to not be met in the event that implementation delays arose.</span><o:p></o:p></li><li class=MsoNormal style='margin-left:0in;mso-list:l4 level1 lfo3'><span style='font-size:10.5pt;font-family:"Calibri",sans-serif'>Some Phase 1 recommendations deferred to Phase 2.</span><o:p></o:p></li><li class=MsoNormal style='margin-left:0in;mso-list:l4 level1 lfo3'><span style='font-size:10.5pt;font-family:"Calibri",sans-serif'>List of recommendations completed in Phase 1 listed on Timeline slide 1.</span><o:p></o:p></li><li class=MsoNormal style='margin-left:0in;mso-list:l4 level1 lfo3'><span style='font-size:10.5pt;font-family:"Calibri",sans-serif'>Recommendation 18 deferred from Phase 1 to Phase 2 - awaiting advisory.</span><o:p></o:p></li><li class=MsoNormal style='margin-left:0in;mso-list:l4 level1 lfo3'><span style='font-size:10.5pt;font-family:"Calibri",sans-serif'>Recommendation 33 is pending the results the WS2 Subgroup on Diversity</span><o:p></o:p></li><li class=MsoNormal style='margin-left:0in;mso-list:l4 level1 lfo3'><span style='font-size:10.5pt;font-family:"Calibri",sans-serif'>Recommendations 25 - 29 all concern SOIs for community members, currently on the WG agenda.</span><o:p></o:p></li><li class=MsoNormal style='margin-left:0in;mso-list:l4 level1 lfo3'><span style='font-size:10.5pt;font-family:"Calibri",sans-serif'>Updates to the Board OEC are meant to be provided twice/year - next one scheduled at, or immediately prior to ICANN60 - staff will prepare a draft report, which should be reviewed within the next week - reports should be ready by mid-October 2017, to be circulated to the OEC and GNSO Council prior to the updates at ICANN60.</span><o:p></o:p></li><li class=MsoNormal style='margin-left:0in;mso-list:l4 level1 lfo3'><span style='font-size:10.5pt;font-family:"Calibri",sans-serif'>Same report drafted for the OEC can be used for the update to the GNSO Council, likely to take place at the GNSO Council public meeting at ICANN 60.</span><o:p></o:p></li><li class=MsoNormal style='margin-left:0in;mso-list:l4 level1 lfo3'><span style='font-size:10.5pt;font-family:"Calibri",sans-serif'>OEC support staff has provided a template to be used to complete the update report - report is meant to indicate the extent to which progress has been made, and any budget considerations that are required, what items have not been completed + expected completion dates and budgetary implications.</span><o:p></o:p></li><li class=MsoNormal style='margin-left:0in;mso-list:l4 level1 lfo3'><span style='font-size:10.5pt;font-family:"Calibri",sans-serif'>Information required in the update reports are already captured in the staff-prepared implementation plan - will input this information in the OEC template.</span><o:p></o:p></li><li class=MsoNormal style='margin-left:0in;mso-list:l4 level1 lfo3'><span style='font-size:10.5pt;font-family:"Calibri",sans-serif'>Reports need to be thorough enough to provide the OEC and the GNSO Council with the information required for them to understand the progress of the WG so far, and expected timeline for completion of outstanding tasks.</span><o:p></o:p></li><li class=MsoNormal style='margin-left:0in;mso-list:l4 level1 lfo3'><span style='font-size:10.5pt;font-family:"Calibri",sans-serif'>Details available on WG wiki - can be linked to in the update reports.</span><o:p></o:p></li><li class=MsoNormal style='margin-left:0in;mso-list:l4 level1 lfo3'><span style='font-size:10.5pt;font-family:"Calibri",sans-serif'>Dependency of recommendations 10 and 11 on work done by new gTLD Sub-Pro on outcome/report of the facilitated session for that PDP at ICANN 59 - report is being reviewed by the PDP WG leadership, and once shared, will be available to the GNSO Review WG - expected within the next few weeks.</span><o:p></o:p></li></ul><p class=MsoNormal><span style='font-size:10.5pt;font-family:"Calibri",sans-serif'> </span><o:p></o:p></p><p class=MsoNormal><i><span style='font-size:10.5pt;font-family:"Calibri",sans-serif'>3. Begin discussion on Recommendation 6:</span></i><o:p></o:p></p><p class=MsoNormal><span style='font-size:10.5pt;font-family:"Calibri",sans-serif'> </span><o:p></o:p></p><ul style='margin-top:0in' type=disc><li class=MsoNormal style='margin-left:0in;mso-list:l0 level1 lfo4'><span style='font-size:10.5pt;font-family:"Calibri",sans-serif'>Progress on this recommendation (similar to recommendation 6) is dependent on the progress made on the CCWG-ACCT WS2 Sub Group on Diversity, specifically, their recommendations.</span><o:p></o:p></li><li class=MsoNormal style='margin-left:0in;mso-list:l0 level1 lfo4'><span style='font-size:10.5pt;font-family:"Calibri",sans-serif'>Data protection/privacy requirements by GDPR scheduled to take effect in May 2018 may play a role in what data being recommended for collection will be permissible for collection and publication.</span><o:p></o:p></li><li class=MsoNormal style='margin-left:0in;mso-list:l0 level1 lfo4'><span style='font-size:10.5pt;font-family:"Calibri",sans-serif'>Diversity subgroup is going through a second reading of its recommendations in two weeks. If approved it will be moved to public comments. Includes recommendations about data collection, metrics, and SO/AC groups. It will apply to the GNSO if it is approved as recommended. Timeline: Second reading in CCWG and if approved then staff will prepare it for public consultation for 40 days. Depending on comments the Subgroup may revise the recommendations. Final is sent to the full CCWG, which has its own timeline to check the consistency among the subgroup. Possibly done by ICANN61.</span><o:p></o:p></li><li class=MsoNormal style='margin-left:0in;mso-list:l0 level1 lfo4'><span style='font-size:10.5pt;font-family:"Calibri",sans-serif'>Link in the charter to the work of the subgroup and indicate a timeline for completion. Note also that the WG could adopt the recommendations and definition of diversity.</span><o:p></o:p></li><li class=MsoNormal style='margin-left:0in;mso-list:l0 level1 lfo4'><span style='font-size:10.5pt;font-family:"Calibri",sans-serif'>As noted by staff, GNSO WGs already publish statistics on WG member participation in WGs - suggestions that elements on diversity in recommendations 6, 33 and others (26-29) could be consolidated to clarify dependencies on outcome of the CCWG-ACCT WS2 Sub Group on Diversity.</span><o:p></o:p></li><li class=MsoNormal style='margin-left:0in;mso-list:l0 level1 lfo4'><span style='font-size:10.5pt;font-family:"Calibri",sans-serif'>Language exists in the recommendation 6 Charter on mentions of diversity in GSNO SG/C Charters/Bylaws - discussions in other groups, such as SSAC also exist, but different stakeholders recognize that there is ongoing work in WS2 CCWG-ACCT, and are also awaiting the outcomes there to not duplicate efforts.</span><o:p></o:p></li></ul></div></body></html>