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</o:shapelayout></xml><![endif]--></head><body bgcolor=white lang=EN-US link="#0563C1" vlink="#954F72"><div class=WordSection1><p class=MsoNormal><span style='font-size:11.0pt'>Dear all, </span><o:p></o:p></p><p class=MsoNormal><span style='font-size:11.0pt'> </span><o:p></o:p></p><p class=MsoNormal><span style='font-size:11.0pt'>Below are the action items staff captured from the RPM Data Sub Team meeting today (05 January 2018): </span><o:p></o:p></p><p class=MsoNormal><span style='font-size:11.0pt'> </span><o:p></o:p></p><p class=MsoNormal><b><span style='font-size:11.0pt'>Action Items:<o:p></o:p></span></b></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><span style='font-size:11.0pt'>Re: Section 3 of the Charter Questions, Survey of TM and Brand Owners<o:p></o:p></span></p><ol style='margin-top:0in' start=1 type=1><li class=MsoListParagraph style='margin-left:0in;mso-list:l3 level1 lfo4'><span style='font-size:11.0pt'>Staff will find the purpose of the trademark claims notice;<o:p></o:p></span></li><li class=MsoListParagraph style='margin-left:0in;mso-list:l3 level1 lfo4'><span style='font-size:11.0pt'>Staff will incorporate edits into the Google Document and PDF.<o:p></o:p></span></li></ol><p class=MsoNormal><span style='font-size:11.0pt'>Re: Document Management: <o:p></o:p></span></p><ol style='margin-top:0in' start=1 type=1><li class=MsoListParagraph style='margin-left:0in;mso-list:l1 level1 lfo3'><span style='font-size:11.0pt'>Staff will send a reminder with agenda 24 hours before the call that the Google Document will be locked for edits 12 hours before the call;<o:p></o:p></span></li><li class=MsoListParagraph style='margin-left:0in;mso-list:l1 level1 lfo3'><span style='font-size:11.0pt'>Staff will lock the Google Document 12 hours before the call;<o:p></o:p></span></li><li class=MsoListParagraph style='margin-left:0in;mso-list:l1 level1 lfo3'><span style='font-size:11.0pt'>WG members will use comments rather than strike out except for very minor (non-substantive) edits;<o:p></o:p></span></li><li class=MsoListParagraph style='margin-left:0in;mso-list:l1 level1 lfo3'><span style='font-size:11.0pt'>WG members will limit edits of questions already discussed to the lead and staff (with questions yet to be discussed reverting to action 1);<o:p></o:p></span></li><li class=MsoListParagraph style='margin-left:0in;mso-list:l1 level1 lfo3'><span style='font-size:11.0pt'>Staff will research how to view the document in “clean” not redlined/commented form without accepting or rejecting comments/redlines.<o:p></o:p></span></li></ol><p class=MsoNormal><span style='font-size:11.0pt'><o:p> </o:p></span></p><p class=MsoNormal><b><span style='font-size:11.0pt'>Notes:<o:p></o:p></span></b></p><p class=MsoNormal><span style='font-size:11.0pt'> </span><o:p></o:p></p><p class=MsoNormal><span style='font-size:11.0pt'>1. Review Proposed Edits, Section 3, Survey of TM & Brand Owners, see:</span><span style='font-size:11.0pt'> </span><a href="https://docs.google.com/document/d/1EUXC03ccuYhRMa_X4hDCPrq88KkF6qBRkL6sCcNutoI/edit?usp=sharing"><span style='font-size:11.0pt'>https://docs.google.com/document/d/1EUXC03ccuYhRMa_X4hDCPrq88KkF6qBRkL6sCcNutoI/edit?usp=sharing</span></a><o:p></o:p></p><p class=MsoNormal><b><span style='font-size:11.0pt'> </span></b><span style='font-size:11.0pt'> </span><o:p></o:p></p><p class=MsoNormal><span style='font-size:11.0pt'>Page 18 (bottom): Obtain feedback on number of cease-and-desist letters sent -- (a) Does the Trademark Claims Notice to domain name applicants meet its intended purpose?<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'>-- Not sure how the question corresponds to the charter. Focus on the charter question is in the second from the left column -- focus on that language.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'>-- For this point, the source suggested by the sub team was "Survey brand owners and/or registrants regarding cease and desist letters sent/received" and as Kristine noted, the language in this current document is what was presented to and approved by the Council.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'>-- Switch to "What did you do in response to the claim notice/notices?" Data questions follow this format.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'>Data question: "How many times did the applicant agree to abandon its application [as a result of a cease-and-desist-letter.]"<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'>-- Should be open to other possibilities -- the questions don't ask "did you leave it alone, if so why?"<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'>-- Also, the notice that comes from the TMCH data base, seems we are asking about both. In column 4 delete "cease and desist" with "what did you do in response?" Also ask, what was the domain name.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'>-- Trademark Claims Notice = sent to potential registrants. Notice of Registered Name (NORN) = sent to TM holders.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'>-- Suggestion: Change to "Is the Claims Notice inadequate and, if so, how might it be improved?<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'>-- Why are we asking Trademark owners this question? Or are we asking them if this is the right tool? Suggestion to Change to: "Do the communications you receive from the TMCH make sense? How have you reacted to them? Do you receive anything?" or "How many of these claims notices did you follow up with actions? What actions did you take? (possible multiple choice -- but could be complicated)<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'>-- Claims Notice is what is sent to potential registrants; NORN (Notice of Registered Name) to TM owners. This is the terminology used in all ICANN documentation about the Trademark Claims Service.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'>-- Leave out the content of the claims notice and focus on the reaction.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'>2. Agree on document management methods:<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'>1) Whether to continue to use the Google Doc as the authoritative document (with insertions and additions to be placed into it – staff can assist if you need us to);<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'>2) Whether and when to “lock” the Google Doc prior to each Sub Team call, so that everyone is clear when we start the call about the exact version we are looking at for that day (note that staff has locked this particular document, since we are less than 2 hours away from the call)?<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'>-- We had the original question and then comments on the questions before they were discussed.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'>-- Uncertain what revisions were captured or were some overwritten.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'>-- Crash with Google Docs caused some changes to be lost, but staff was able to restore the edits and the version before the crash.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'>-- Staff incorporated all edits as redline; the original text is still there. No edits were made by staff to the original text for both sections.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'>-- Suggestion that a question drafter should be able to speak to original questions/draft.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'>-- Suggest closing the document 12 hours before the meeting.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'>-- Suggest one form of editing showing edits as comments instead of strikeout.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'>-- Comments in Google doc -- you can also directly add the text but what you put in will be in a different color.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'>-- Can view the original if you go back to the first version, but staff will look into whether there is an option to view as clean versus redline.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'>-- Suggest that staff send a reminder 24 hours before the call that the document will be locked for editing 12 hours before the call.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'>-- When we are done with a section we are done with it.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'>5. Timing for next call: Thursday, 11 January 22:00 UTC (Google document cut off will be 10:00 UTC on Thursday 11 January)<o:p></o:p></span></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><span style='font-size:11.0pt'>The notes from the call are posted to the Sub Team wiki space, together with the call recording, transcript and Adobe Connect chat and attendance records.</span><o:p></o:p></p><p class=MsoNormal><span style='font-size:11.0pt'> </span><o:p></o:p></p><p class=MsoNormal><span style='font-size:11.0pt'>Best Regards,</span><o:p></o:p></p><p class=MsoNormal><span style='font-size:11.0pt'>Julie</span><o:p></o:p></p><p class=MsoNormal><span style='font-size:11.0pt'>Julie Hedlund, Policy Director</span><o:p></o:p></p><p class=MsoNormal><span style='font-size:11.0pt'> </span><o:p></o:p></p></div></body></html>