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<body lang="EN-US" link="#0563C1" vlink="#954F72">
<div class="WordSection1">
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Dear All,<o:p></o:p></span></p>
<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="font-size:11.0pt;color:black"> <o:p></o:p></span></p>
<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="font-size:11.0pt;color:black">Please see below the action items and notes captured by staff from the Data Sub Team call held on 25 July 2018 (17:00-18:30 UTC). Staff have posted to the wiki space the action items and notes. <i>Please note that
these will be high-level notes and are not meant as a substitute for the recording.</i> The recording, AC chat, and attendance records are posted on the wiki at: <a href="https://community.icann.org/x/iwBpBQ">https://community.icann.org/x/iwBpBQ</a>.
<o:p></o:p></span></p>
<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="font-size:11.0pt;color:black"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Best Regards,<o:p></o:p></span></p>
<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="font-size:11.0pt;color:black">Ariel<o:p></o:p></span></p>
<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="font-size:11.0pt;color:black"> <o:p></o:p></span></p>
<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Ariel Xinyue Liang</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">GNSO Policy Support Specialist</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Internet Corporation for Assigned Names and Numbers (ICANN)</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">==<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">ACTION ITEMS <o:p></o:p></span></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l15 level1 lfo3"><span style="font-size:11.0pt">AG to rephrase Q22b to "Have any of the domain name applicant who have received the Claims Notice informed you that they do not understand the Claims
Notice?"<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l15 level1 lfo3"><span style="font-size:11.0pt">AG to replace the grids in Q26a/Q26b with open ended questions and reference suggested wordings in the note & Google Doc.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l15 level1 lfo3"><span style="font-size:11.0pt">AG to confirm whether there is a gating question in the Registrar Survey about “Do you offer any new gTLDs?”, or something similar to that effect. <o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l15 level1 lfo3"><span style="font-size:11.0pt">AG to include the point of outreach to smaller TM owners in the cover note of the TM survey and stress that survey outreach needs to be as broad as
possible. <o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l15 level1 lfo3"><span style="font-size:11.0pt">Staff to email the full WG to solicit 3-4 volunteers for Beta Testing. Beta tester do not need to be familiar with the survey questions.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l15 level1 lfo3"><span style="font-size:11.0pt">Staff to check with GDD whether we can distribute the survey only to the registrars that have signed the 2013 RAA.
<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l15 level1 lfo3"><span style="font-size:11.0pt">Staff to reach out to IPC/BC/CSG leadership to
</span><span style="font-size:11.0pt;color:black">request help</span><span style="font-size:11.0pt"> <span style="color:black">distribut</span>ing<span style="color:black"> the survey to their membership & mailing list, emphasizing the outreach to smaller TM
owners. </span><o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l15 level1 lfo3"><span style="font-size:11.0pt">Staff to check with Brian for TM survey distribution to ECTA:
<a href="http://www.ecta.org/committees/detail/internet-committee">http://www.ecta.org/committees/detail/internet-committee</a>.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l15 level1 lfo3"><span style="font-size:11.0pt">Staff to check with Lori about TM survey distribution to INTA and INTA’s Internet and Data Protection Committee
<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l15 level1 lfo3"><span style="font-size:11.0pt">Staff to contact all membership in the multistakeholder community (through their leadership), particularly IPC/BC/CSG, for the distribution of the actual/potential
registrant survey.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l15 level1 lfo3"><span style="font-size:11.0pt">Staff to check with Comms Team about icann.org announcement.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l15 level1 lfo3"><span style="font-size:11.0pt">Susan to help distribute the survey to Cyberspace Team (MARQUES corollary) and the CITMA Internet Committee
<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">NOTES <o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">I. Revised TM Survey <o:p>
</o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Q21a. <o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo4"><span style="font-size:11.0pt">Lori suggests "Why did you rank these as you did"?
<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Q22<o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo4"><span style="font-size:11.0pt">Provide a ready definition of NORN/Notice of Registered Name (maybe via that little question mark or a hyperlink in the survey question)? Lori to check
the suggested wording. <o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Q22b<o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo4"><b><span style="font-size:11.0pt">ACTION ITEM</span></b><span style="font-size:11.0pt">: AG to rephrase the question to "Have any of the domain name applicant who have received the
Claims Notice informed you that they do not understand the Claims Notice?"<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Q26a / Q26b <o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo6"><span style="font-size:11.0pt">Not sure whether the table is helpful. Asking open ended question would more likely get more accurate numbers and make it less intimidating.
<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo6"><span style="font-size:11.0pt">Replace both grids with sub questions, for example: How many total UDRP, URS, litigation cases have you filed against new gTLDs? How many of them received
NORN? How many of them are exact matches? How many of these domain names are exact match but include additional elements? How many have creative spelling? Did you win? How many of those did you win?
<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo6"><span style="font-size:11.0pt">Make the questions optional in case the respondents cannot answer.
<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo6"><span style="font-size:11.0pt">Four types of claims:
<o:p></o:p></span></li></ul>
<ul style="margin-top:0in" type="disc">
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l11 level2 lfo8"><span style="font-size:11.0pt">Where you received a NORN,<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l11 level2 lfo8"><span style="font-size:11.0pt">Where the domain name was an exact match of a trademark your recorded with the TMCH,<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l11 level2 lfo8"><span style="font-size:11.0pt">Where the domain name included an exact match of a trademark you recorded with the TMCH with other words or characters,
<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l11 level2 lfo8"><span style="font-size:11.0pt">Where the domain name included a typographic or other variant of a trademark you recorded with the TMC.<o:p></o:p></span></li></ol>
</ul>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo6"><span style="font-size:11.0pt">The only issue is that respondents can check 1) plus any of the others. 1) and 2) could overlap and it would make it difficult for analyzing the data.
<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo6"><span style="font-size:11.0pt">Why are we asking the question? We are trying to figure out how effective is the NORN, as it is based on exact matches.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo6"><span style="font-size:11.0pt">All of these sub questions refer to the exact match to a trademark that a brand owner recorded in the TMCH. Insert this language/clarification.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo6"><b><span style="font-size:11.0pt">ACTION ITEM</span></b><span style="font-size:11.0pt">: AG to replace the grids with open ended questions and reference suggested wordings in the note
& Google Doc.<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">After Q27c<o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:-.5in;mso-list:l8 level2 lfo9"><span style="font-size:11.0pt">If we split up the survey, the question about “Sunrise vs. Claims, which is more useful” needs to appear at the end of each shorter surveys.
<o:p></o:p></span></li></ul>
</ul>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">II. Next Steps and Timeline
<o:p></o:p></span></b></p>
<ul style="margin-top:0in" type="disc">
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:-.5in;mso-list:l9 level2 lfo11"><span style="font-size:11.0pt">Not anticipating further meetings about the further revised surveys, but staff/AG will invite the lead authors/Sub Team to review the further revised
version. For the TM survey, Michael and Lori in particular should have an opportunity to review the changes.
<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:-.5in;mso-list:l9 level2 lfo11"><span style="font-size:11.0pt">AG to circulate the final version of surveys by the end of this week (week of 23 July).
<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:-.5in;mso-list:l9 level2 lfo11"><span style="font-size:11.0pt">Final surveys (after review/approval by the lead authors/Sub Teams) will be sent to the full WG as a FYI, together with the Inception Report.
<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:-.5in;mso-list:l9 level2 lfo11"><span style="font-size:11.0pt">AG to program the surveys next week (week of 30 July).
<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:-.5in;mso-list:l9 level2 lfo11"><span style="font-size:11.0pt">Beta testing of the survey, early part of the week of 6 Aug.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:-.5in;mso-list:l9 level2 lfo11"><b><span style="font-size:11.0pt">ACTION ITEM</span></b><span style="font-size:11.0pt">: Staff to email the full WG to solicit 3-4 volunteers for Beta Testing. Beta tester do not
need to be familiar with the survey questions. <o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:-.5in;mso-list:l9 level2 lfo11"><span style="font-size:11.0pt">Surveys would be released on a rolling basis in the week of 6 August after Beta Testing.
<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:-.5in;mso-list:l9 level2 lfo11"><span style="font-size:11.0pt">AG will provide frequent updates on the number of responses received on each survey.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:-.5in;mso-list:l9 level2 lfo11"><span style="font-size:11.0pt">Second full WG meeting in Sep (Sep 12) to begin reviewing the survey results.
<o:p></o:p></span></li></ul>
</ul>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">III. Survey Distribution Plan
<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:11.0pt">2. Registrar <o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l14 level1 lfo12"><span style="font-size:11.0pt">We only need registrars that have signed the latest version of RAA to respond to the survey.
<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l14 level1 lfo12"><b><span style="font-size:11.0pt">ACTION ITEM</span></b><span style="font-size:11.0pt">: AG to confirm whether there is a gating question about “Do you offer any new gTLDs?”, or
something similar to that effect. <o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l14 level1 lfo12"><b><span style="font-size:11.0pt">ACTION ITEM</span></b><span style="font-size:11.0pt">: Staff to check with GDD whether we can distribute the survey only to the registrars that
have signed the 2013 RAA. <o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">3. TM <o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l3 level1 lfo13"><span style="font-size:11.0pt">Should also target smaller companies that may have limited participation or access to the new gTLDs. Some concerns about the INTA survey is that the
correspondents are mostly large companies. We should reach law firms that fill out the survey on behalf of their TM clients. They may be dealing with a good number of smaller companies.
<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l3 level1 lfo13"><b><span style="font-size:11.0pt">ACTION ITEM</span></b><span style="font-size:11.0pt">: AG to include the point of outreach to smaller TM owners in the cover note of the TM survey
and stress that survey outreach needs to be as broad as possible. <o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l3 level1 lfo13"><b><span style="font-size:11.0pt">ACTION ITEM</span></b><span style="font-size:11.0pt">: Staff to reach out to IPC/BC/CSG leadership to
</span><span style="font-size:11.0pt;color:black">request help</span><span style="font-size:11.0pt"> <span style="color:black">distribut</span>ing<span style="color:black"> the survey to their membership & mailing list, emphasizing the outreach to smaller TM
owners. </span><o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l3 level1 lfo13"><b><span style="font-size:11.0pt">ACTION ITEM</span></b><span style="font-size:11.0pt">: Staff to check with Brian about TM survey distribution to ECTA:
<a href="http://www.ecta.org/committees/detail/internet-committee">http://www.ecta.org/committees/detail/internet-committee</a>.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l3 level1 lfo13"><b><span style="font-size:11.0pt">ACTION ITEM</span></b><span style="font-size:11.0pt">: Staff to check with Lori about survey distribution to INTA and INTA’s Internet and Data Protection
Committee <o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l3 level1 lfo13"><b><span style="font-size:11.0pt">ACTION ITEM:
</span></b><span style="font-size:11.0pt">Susan to help distribute the survey to Cyberspace Team (MARQUES corollary) and the CITMA Internet Committee
<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">4. Actual Registrant <o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:-.5in;mso-list:l6 level2 lfo15"><span style="font-size:11.0pt">NCSG/NCUC/NPOC/At-Large are a narrow group of registrants as they are actively engaged in ICANN. It’s important that we try to get a spread across
the universe of domain registrants. For that, distributing to customers of a selection of registrars seems to me to be the most diverse target group, provided that they do not self-select who they contact – although, I agree that they may be unwilling to
do this. <o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:-.5in;mso-list:l6 level2 lfo15"><span style="font-size:11.0pt">Contacting some specific registrars to get their buy-in would seem to be the best hope (rather than going via the RrSG).<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:-.5in;mso-list:l6 level2 lfo15"><b><span style="font-size:11.0pt">ACTION ITEM:
</span></b><span style="font-size:11.0pt">Staff to contact all membership in the multistakeholder community (through their leadership), particularly IPC/BC/CSG, for the distribution of the actual registrant survey.
<o:p></o:p></span></li></ul>
</ul>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">5. Potential Registrant <o:p>
</o:p></span></p>
<ul style="margin-top:0in" type="disc">
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:-.5in;mso-list:l0 level2 lfo4"><b><span style="font-size:11.0pt">ACTION ITEM:
</span></b><span style="font-size:11.0pt">Staff to contact all membership in the multistakeholder community (through their leadership), particularly IPC/BC/CSG, for the distribution of the potential registrant survey.<o:p></o:p></span></li></ul>
</ul>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">6. Other Channels <o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:-.5in;mso-list:l0 level2 lfo4"><b><span style="font-size:11.0pt">ACTION ITEM</span></b><span style="font-size:11.0pt">: Staff to check with Comms Team about icann.org announcement.<o:p></o:p></span></li></ul>
</ul>
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