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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif">Dear All,</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif">Please see the agenda below and the attached summary table for the meeting on
<b><u>Wednesday, 27 March at 17:00 UTC</u></b>. </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif"> </span><o:p></o:p></p>
<p class="MsoNormal"><b><i><span style="font-family:"Calibri",sans-serif;color:red">Note for US participants – the time of 17:00 UTC is
<u>one hour later</u> than previously in US time zones due to the change to Daylight Savings Time – so, 10:00 PDT and 13:00 EDT.</span></i></b><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif">The notes from the last call are included below, and these indicate that the Sub Team reviewed questions 1 and 3(b). Please also see the attached transcript. Sub Team members may wish to
consider which questions to turn to next for review, either sequentially with question 2, or otherwise.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif">Best,</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif">Julie</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif"> </span><o:p></o:p></p>
<div style="border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b><span style="font-size:12.0pt;color:black">From: </span></b><span style="font-size:12.0pt;color:black">Gnso-rpm-trademark <gnso-rpm-trademark-bounces@icann.org> on behalf of Julie Hedlund <julie.hedlund@icann.org><br>
<b>Date: </b>Friday, March 15, 2019 at 12:43 PM<br>
<b>To: </b>"gnso-rpm-trademark@icann.org" <gnso-rpm-trademark@icann.org><br>
<b>Subject: </b>[Gnso-rpm-trademark] Proposed Agenda - RPM PDP WG TM Claims Sub Team - 27 March 2019</span><o:p></o:p></p>
</div>
<div>
<p class="MsoNormal"> <o:p></o:p></p>
</div>
<p class="MsoPlainText">Dear RPM PDP TM Claims Sub Team members,<o:p></o:p></p>
<p class="MsoPlainText"> <o:p></o:p></p>
<p class="MsoPlainText">For the meeting on Wednesday, 27 March at 17:00 UTC the Sub Team will continue the development of preliminary recommendations. Here is a proposed Draft Agenda:<o:p></o:p></p>
<p class="MsoPlainText"> <o:p></o:p></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoPlainText" style="mso-list:l1 level1 lfo3">Review agenda/updates to Statements of Interest (SOIs)<o:p></o:p></li><li class="MsoPlainText" style="mso-list:l1 level1 lfo3">Development of Preliminary Recommendations<o:p></o:p></li><li class="MsoPlainText" style="mso-list:l1 level1 lfo3">AOB<o:p></o:p></li></ol>
<p class="MsoPlainText"> <o:p></o:p></p>
<p class="MsoPlainText">For reference concerning the discussion and progress at ICANN64 in Kobe on 11 March, please see below the brief notes, but also the attached transcript and the TM Claims Summary Table. <o:p></o:p></p>
<p class="MsoPlainText"> <o:p></o:p></p>
<p class="MsoPlainText">Kind regards,<o:p></o:p></p>
<p class="MsoPlainText">Julie<o:p></o:p></p>
<p class="MsoPlainText">Julie Hedlund, Policy Director<o:p></o:p></p>
<p class="MsoPlainText"> <o:p></o:p></p>
<p class="MsoPlainText"><b>Notes and Action Items:</b><o:p></o:p></p>
<p class="MsoPlainText"> <o:p></o:p></p>
<p class="MsoNormal"><u><span style="font-family:"Calibri",sans-serif">Question 1</span></u><span style="font-family:"Calibri",sans-serif">:</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif">Is the Trademark Claims service having its intended effect? Consider the following questions specifically in the context both of a Claims Notice as well as a Notice of Registered Name:</span><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:14.45pt;text-indent:-14.45pt;mso-list:l2 level1 lfo5">
<![if !supportLists]><span style="letter-spacing:-.05pt"><span style="mso-list:Ignore">(a)<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-family:"Calibri",sans-serif">Is the Trademark Claims service having its intended effect of deterring bad-faith registrations and providing Claims Notice to domain name applicants?</span><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:14.45pt;text-indent:-14.45pt;mso-list:l2 level1 lfo5">
<![if !supportLists]><span style="letter-spacing:-.05pt"><span style="mso-list:Ignore">(b)<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-family:"Calibri",sans-serif">Is the Trademark Claims service having any unintended consequences, such as deterring good-faith domain name applications?</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif"> </span><o:p></o:p></p>
<p class="MsoNormal"><b><span style="font-family:"Calibri",sans-serif">Tentative Preliminary Recommendation</span></b><span style="font-family:"Calibri",sans-serif">:
<b><i>1(a) Yes it is working. 1(b) general agreement that the language in the notice needs to be revised.</i></b></span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif">Discussion:</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif">-- Don’t have the data to answer either (a) or (b).</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif">-- Do think it is having its intended effect.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif">-- On 1(b) – possibly based on the data. Not sure we have data that one person was deterred, so don’t know that we can answer 1(b).</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif">-- Already agree that the notice needs to be rewritten, without getting too watered down.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif">-- Is intimidating an unintended consequence? Depends on what you mean by intimidation. Is the deterrence appropriate – that you got the correct result.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif">-- We had some people who got the notice and didn’t proceed. We did have people who didn’t register but didn’t say it was because of the notice. Didn’t have anyone who said they were put
off by the claims notice.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif">-- Could agree that some people who might have been good faith registration might not have gone forward. That the notice wording was not optimal.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif">-- It is a question of proportionality. Is the notice having a proportional impact? Notoriously difficult to measure chilling effects. Can probably agree that it is happening but not to
what extent.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif">-- Might rewrite as something informational, rather than intimidate.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif">-- From a registrar standpoint any extra click is bad.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif">-- Second part of question 1(a) is easy – providing Claims Notice to domain name applicants. Not sure we can answer the first part. For 1(b) the answer seems to be yes.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif">-- Maybe rewrite the notice to be an informative thing so that they can make their own decisions.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif">-- Final report of the Analysis Group that people are getting the notices on dictionary words. Seems to support 1(b) as “yes” that it is having unintended consequences and deterring good-faith
domain name registrations.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif">-- On proportionality and the next round, there are likely to be more niche extensions where there might be lower likelihood of cybersquatting.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif">Michael Graham: Comment: <<I believe our discussions, experience and evidence before us suggest we answer: a) Yes, and b) No evidence other than that there may be some misunderstanding of
the Notice and scope of TM rights.>></span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif">Michael Graham: Comment: <<Please note that Question 3 relates to the effect of the Notice -- intimidation. I do not believe (on reflection) that effectiveness of the Notice is appropriate
for the discussion of Question 1 a and b.>></span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif"> </span><o:p></o:p></p>
<p class="MsoNormal"><u><span style="font-family:"Calibri",sans-serif">Question 3(b)</span></u><span style="font-family:"Calibri",sans-serif">:</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif">(a) Does the Trademark Claims Notice to domain name applicants meet its intended purpose?</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif">(i) If not, is it intimidating, hard to understand, or otherwise inadequate? If inadequate, how can it be improved?</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif">(ii) Does it inform domain name applicants of the scope and limitations of trademark holders’ rights? If not, how can it be improved?</span><o:p></o:p></p>
<p class="MsoNormal" style="text-autospace:ideograph-other"><span style="font-family:"Calibri",sans-serif">(iii) Are translations of the Trademark Claims Notice effective in informing domain name applicants of the scope and limitation of trademark holders’
rights?</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif">(<b>b)Should Claims Notifications only be sent to registrants who complete domain name registrations, as opposed to those who are attempting to register domain names that are matches to entries
in the TMCH?</b></span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif"> </span><o:p></o:p></p>
<p class="MsoNormal"><b><span style="font-family:"Calibri",sans-serif">Tentative Preliminary Recommendation on Question 3(b):
<i>Maintain the current policy – send the Claims Notifications at some point before the domain name registration is completed</i></span></b><span style="font-family:"Calibri",sans-serif">.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif">Discussion:</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif">Question 3(b)</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif">-- The notice should be given before the registration – if you do it after you’ve paid for the name you don’t want to find out that it is an infringing name.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif">-- 48-hour window before general availability, even if accepted the claims notice 3 months prior, but if they don’t accept it again then they lose it.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif">-- Giving the notice after the registration is completed seems unfair to everybody.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif">-- Pre-registration is with the registrar, not with the registry. Other issue is the fast expiration of tokens.
</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif">-- Some registrars may have wanted to do the notice after registration because it was technically easier, but one way to get greater buy-in from registrars if ICANN had an open source registration
system they could use.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif">-- Focus on the policy aspect, not the technical issues – it’s a timing aspect. If it’s after it doesn’t serve the intended purpose of the notice.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif">-- We should recommend the policy and let the technical issues work themselves out.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif">-- Think about what would happen if we gave the notice after.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif">-- Pre-registration has nothing to do with the claims process. It also isn’t an ICANN process – it’s a registrar marketing process.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif">-- Set a high-level policy – customers need to get notice that there might be a claim. Don’t get into the implementation details. You could just set a timeframe/window.
</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif">-- One Sub Team member indicated concern with answering 3(b) out of context of 3(a).</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif">-- Note that Sub Team members who are not participating in this meeting will be able to contribute.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif">-- Can make a recommendation but point out issues that the IRT might want to consider.
</span><o:p></o:p></p>
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