[gnso-rpm-wg] Scheduling meeting times

Wed Sep 26 16:27:02 UTC 2018

Dear all,

The Working Group co-chairs periodically review the group’s meeting times with staff. You may recall that this group previously held its fourth rotating meeting at a different time (viz. 0300 UTC) which, while making it much easier for APAC-based participants as it meant that one out of every four Working Group calls would take place during working hours in that region, also made it extremely difficult for EMEA-based members to participate.

The current rotating time of 1200 UTC was a compromise of sorts, as it falls within EMEA working hours without being overly late (relatively speaking) for APAC – although please note that, in contrast to the previous rotating time of 0300 UTC, 1200 UTC actually means the call takes place after working hours in APAC (e.g. 8 p.m. in Singapore/HK and 10 p.m. in parts of Australia). In either case, the Working Group’s regular meeting time of 1700 UTC makes attending three out of four meetings very difficult for APAC-based members (1700 UTC time is 5 a.m. in Singapore/HK and 7 a.m. in Melbourne).

As the GNSO’s rules are designed to facilitate broad and diverse representation and participation, all PDP Working Groups (with the current exception of the new Expedited PDP on the Temporary Specification relating to WHOIS data) use a rotating meeting schedule, with actual times determined by the circumstances of each group and set by that group’s leadership team. This is in accordance with the GNSO Working Group Guidelines, which prescribe that “scheduling tools should follow the preference of the majority and accommodate those that are in different time zones. Alternating meeting times should be considered as an option if the same members of the WG are always ‘inconvenienced’ by a standing meeting time.”

Staff will work with Kathy, Brian and Phil to see if the current rotating time should be changed, but for now we thought this background information may be helpful.

Thanks and cheers
Mary, Julie & Ariel

From: gnso-rpm-wg <gnso-rpm-wg-bounces at icann.org> on behalf of "Nahitchevansky, Georges" <ghn at kilpatricktownsend.com>
Date: Wednesday, September 26, 2018 at 11:34
To: George Kirikos <icann at leap.com>, Nathalie Peregrine <nathalie.peregrine at icann.org>
Cc: gnso-rpm-wg <gnso-rpm-wg at icann.org>, gnso-SECS <gnso-secs at icann.org>
Subject: Re: [gnso-rpm-wg] Recordings, attendance & AC chat from Review of all Rights Protection Mechanisms (RPMs) PDP Working Group call on Wednesday 26 September 2018

Agree with George K that if APAC attendance is light for these calls that we should consider whether or not to have calls in this time slot at this point of our process  I hate to think that a number of working group members miss these calls at this juncture because we are sticking to a time slot to accommodate folks that end up not attending.

From: icann at leap.com
Sent: September 26, 2018 11:19 AM
To: nathalie.peregrine at icann.org
Cc: gnso-rpm-wg at icann.org; gnso-secs at icann.org
Subject: Re: [gnso-rpm-wg] Recordings, attendance & AC chat from Review of all Rights Protection Mechanisms (RPMs) PDP Working Group call on Wednesday 26 September 2018

[resending, as I sent the prior email from an unsubscribed email address]

The attendance record is not accurate. e.g. my name (George Kirikos)
is missing. Also, Georges Nahitchevansky's first name is missing the
's'. There might be other errors beyond that.

Also, it seems participation from Asia-Pacific based members was quite
light on this call (which was supposed to be APAC-friendly), if the
(revised) attendance was accurate. Perhaps a different time slot needs
to be considered?

Sincerely,

George Kirikos
416-588-0269
http://www.leap.com/ [leap.com]<https://urldefense.proofpoint.com/v2/url?u=http-3A__www.leap.com_&d=DwMFAg&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DJ69mAe-idEhpAMF1nu2x6c2w3xl7xb5cjS_7sB4h6Y&m=jUKrUYCznBDumdRxeHcvCifkKMvPmlUkQcbgvhnrqzM&s=kmJJv0qbiGyWvrWXYn6-wckt92WXxBcx92AB2Y3QSgA&e=>

On Wed, Sep 26, 2018 at 11:06 AM, Nathalie Peregrine
<nathalie.peregrine at icann.org> wrote:
> Dear all,
>
> Please find the attendance and AC Chat attached to this email, and the MP3 &
> AC recording below for the Review of all Rights Protection Mechanisms (RPMs)
> PDP Working Group call held Monday, 26 September 2018 at 12:00 UTC.
> Attendance and recording of the call is also posted on agenda wiki page:
> https://community.icann.org/x/ZgKNBQ
>
> MP3:  https://audio.icann.org/gnso/gnso-rpm-review-26sep18-en.mp3 [audio.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__audio.icann.org_gnso_gnso-2Drpm-2Dreview-2D26sep18-2Den.mp3&d=DwMFAg&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DJ69mAe-idEhpAMF1nu2x6c2w3xl7xb5cjS_7sB4h6Y&m=jUKrUYCznBDumdRxeHcvCifkKMvPmlUkQcbgvhnrqzM&s=88GBNW-HPFTnEb9xDyyyFGB2NGsnuArTUPZZQto-vzE&e=>
>
>
>
> AC Recording:  https://participate.icann.org/p8ed3wvepp7/
>
>
>
>
>
> The recordings and transcriptions of the calls are posted on the GNSO Master
> Calendar page: https://gnso.icann.org/en/group-activities/calendar [gnso.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__gnso.icann.org_en_group-2Dactivities_calendar&d=DwMFAg&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DJ69mAe-idEhpAMF1nu2x6c2w3xl7xb5cjS_7sB4h6Y&m=jUKrUYCznBDumdRxeHcvCifkKMvPmlUkQcbgvhnrqzM&s=RY9jjKMpWmF7D5lUilBd_Aq8XJrtBqgBIVdsS6yRLzY&e=>
> [gnso.icann.org]
>
>
>
> ** Please let me know if your name has been left off the list **
>
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> Mailing list archives: http://mm.icann.org/pipermail/gnso-rpm-wg/
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>
> Main wiki page for the working group: https://community.icann.org/x/wCWAAw
> [community.icann.org]
>
>
>
> Thank you.
>
> Kind Regards,
>
> Nathalie
>
>
>
>
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