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<p class="MsoNormal"><span style="font-size:11.0pt">Dear all,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">For the Working Group call this Wednesday, please find attached a draft proposal for a possible approach and suggested methodologies toward collecting the requested data for the Sunrise RPM. As you review
the draft document in preparation for the upcoming call, please note the following:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l3 level1 lfo7"><span style="font-size:11.0pt">The Working Group co-chairs have not had a chance to review the draft fully; as such, the document is a staff draft that reflects what we believe may
be a practicable approach in each case (including possibly combining several suggestions). Where applicable, we have also added some comments (in the second and third columns) that include questions for either the co-chairs’ or the Working Group’s decisions.<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l3 level1 lfo7"><span style="font-size:11.0pt">The document includes in full all the data collection suggestions that were submitted to the Working Group.
<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l3 level1 lfo7"><span style="font-size:11.0pt">We have begun preparing a similar collated document for Trademark Claims, and have also started looking at currently available sources (e.g. ICANN’s
New gTLD Startup Page) to see what staff can begin to put together for this effort.<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Please also note the following outstanding action items from the past few Working Group calls:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo6"><span style="font-size:11.0pt">Requested as
<u>due by today</u>: Working Group feedback on initial discussion of the Sunrise Preamble questions (from the call last week) – transcript, recording, notes and the updated Sunrise document are available at
<a href="https://community.icann.org/x/vQchB">https://community.icann.org/x/vQchB</a>.
<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo6"><span style="font-size:11.0pt">Feedback requested: the current set of Trademark Claims Charter questions, as refined by the Working Group – please see the document dated 20 July on
this wiki page: <a href="https://community.icann.org/x/c3vwAw">https://community.icann.org/x/c3vwAw</a> (unless directed otherwise, staff will keep this document open for another week for comments).<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo6"><span style="font-size:11.0pt">Feedback requested: an updated set of Sunrise Charter questions, as refined by the Working Group and consequently updated by staff and the Sunrise Sub
Team – please see the document dated 27 July on this wiki page: <a href="https://community.icann.org/x/vQchB">
https://community.icann.org/x/vQchB</a> (unless directed otherwise, staff will keep this document open for another week for comments).
<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Thanks and cheers<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Mary<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<div style="border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b><span style="color:black">From: </span></b><span style="color:black">Mary Wong <mary.wong@icann.org><br>
<b>Date: </b>Friday, August 4, 2017 at 16:03<br>
<b>To: </b>Amr Elsadr <amr.elsadr@icann.org>, "gnso-rpm-wg@icann.org" <gnso-rpm-wg@icann.org><br>
<b>Subject: </b>FOLLOW UP on Action Items - GNSO Review of all RPMs in all gTLDs PDP WG Call - 3 August 2017<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
</div>
<p class="MsoNormal"><span style="font-size:11.0pt">Dear all,</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt">This message follows up on the first Action Item noted by Amr (below), i.e. staff to circulate documentation on the “proof of use” requirement. We hope the following links and notes, provided in chronological
order of their publication, are helpful.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="MsoNormal"><u><span style="font-size:11.0pt">April 2011: Explanatory Memorandum from ICANN noting the introduction of the “proof of use” requirement in Version 6 of the Applicant Guidebook (AGB)</span></u><o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="margin-left:0in;mso-list:l2 level1 lfo1"><span style="font-size:11.0pt">This clarifies that the introduction of this element was a result of Board consideration of GAC advice that all trademarks from all jurisdictions should be
treated equally; see Pages 4-7 of the Memorandum: <a href="https://archive.icann.org/en/topics/new-gtlds/trademark-protection-claims-use-15apr11-en.pdf">
https://archive.icann.org/en/topics/new-gtlds/trademark-protection-claims-use-15apr11-en.pdf</a>.
</span><o:p></o:p></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="MsoNormal"><u><span style="font-size:11.0pt">October 2011-September 2012: Discussions within the Implementation Advisory Group (IAG)</span></u><o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="margin-left:0in;mso-list:l2 level1 lfo1"><span style="font-size:11.0pt">The IAG discussed methods of implementing the “proof of use” requirement, framed by the following business requirements and elements:
</span><o:p></o:p></li></ul>
<p class="MsoNormal" style="margin-left:.5in"><i><span style="font-size:11.0pt"> </span></i><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in"><i><span style="font-size:11.0pt">“(1) Protect the existing legal rights of registered mark holders</span></i><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in"><i><span style="font-size:11.0pt">(2) Limit creation of new requirements affecting trademark holders</span></i><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in"><i><span style="font-size:11.0pt">(3) Ensure financial and operational feasibility</span></i><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in"><i><span style="font-size:11.0pt">(4) Avoid imposing a role for the clearinghouse that is inconsistent with the role agreed upon by the community</span></i><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in"><i><span style="font-size:11.0pt">(5) Establish a standard that is globally accessible
</span></i><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in"><i><span style="font-size:11.0pt">(6) Avoid unfair prejudice in favor of or against any particular TM holder</span></i><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in"><i><span style="font-size:11.0pt">A single standard should be applicable across all jurisdictions, to avoid confusion and to provide service to users across the globe. A process that minimizes subjective reviews
by the Clearinghouse will serve this goal and will also help to minimize the costs for Clearinghouse users.”</span></i><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="margin-left:0in;mso-list:l2 level1 lfo1"><span style="font-size:11.0pt">Note that Pages 31-35 of the Summary of IAG Input document includes additional comments by individual IAG members that may be helpful to our Working Group’s
review of this topic: <a href="https://newgtlds.icann.org/en/about/trademark-clearinghouse/summary-iag-input-26sep12-en.pdf">
https://newgtlds.icann.org/en/about/trademark-clearinghouse/summary-iag-input-26sep12-en.pdf</a>
</span><o:p></o:p></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="MsoNormal"><u><span style="font-size:11.0pt">November 2013: TMCH Guidelines updated by Deloitte</span></u><o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="margin-left:0in;mso-list:l2 level1 lfo1"><span style="font-size:11.0pt">In addition to setting out examples of acceptable evidence of use, the Guidelines state that TMCH verification of samples submitted by a TM holder is to ensure
that <i>“the sample submitted is a sample that evidences an effort on behalf of the trademark holder to communicate to a consumer so that the consumer can distinguish the product or services of one from those of another”</i> (see Pages 32-33 of the TMCH Guidelines:
<a href="http://www.trademark-clearinghouse.com/sites/default/files/files/downloads/TMCH%20guidelines%20v1.2_0.pdf">
http://www.trademark-clearinghouse.com/sites/default/files/files/downloads/TMCH%20guidelines%20v1.2_0.pdf</a>.)
</span><o:p></o:p></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="margin-left:0in;mso-list:l2 level1 lfo1"><span style="font-size:11.0pt">Note that if a TM agent is used to submit marks to the TMCH, the TM holder has to sign a declaration for proof of use, which provides in part that the information
is <i>“to the best of [the TM holder’s] knowledge, complete and accurate, that the trademarks set forth in this submission are currently in use in the manner set forth in the accompanying specimen, in connection with the class of goods or services specified
when this submission was made”</i> (see <a href="http://www.trademark-clearinghouse.com/sites/default/files/files/downloads/Proof%20of%20use-signed%20declaration%20TM%20Agent.pdf">
http://www.trademark-clearinghouse.com/sites/default/files/files/downloads/Proof%20of%20use-signed%20declaration%20TM%20Agent.pdf</a>).
</span><o:p></o:p></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="MsoNormal"><u><span style="font-size:11.0pt">September 2015: Staff Paper on RPMs, reviewing data and community input to inform the GNSO Issue Report preceding this PDP
</span></u><o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="margin-left:0in;mso-list:l4 level1 lfo2"><span style="font-size:11.0pt">The paper clarifies that the “proof of use” requirement is
<i>“intended to ensure that only holders of marks that demonstrate “use” are given the exclusionary right of Sunrise eligibility, in order to prevent abuses and provide equal treatment to all rights holders. This requirement is intended to benefit trademark
holders in that it helps a trademark holder that has truly used its mark to identify and distinguish its products or services from others.”</i> Pages 42 and 52 of the Paper contain a brief summary of the community input relating to how this requirement has
been implemented by the TMCH: <a href="http://newgtlds.icann.org/en/reviews/rpm/rpm-review-11sep15-en.pdf">
http://newgtlds.icann.org/en/reviews/rpm/rpm-review-11sep15-en.pdf</a>. </span><o:p></o:p></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="margin-left:0in;mso-list:l4 level1 lfo2"><span style="font-size:11.0pt">The full text of all public comments received on the draft version of the Staff Paper can be retrieved here:
<a href="https://forum.icann.org/lists/comments-rpm-review-02feb15/">https://forum.icann.org/lists/comments-rpm-review-02feb15/</a>; those comments relevant to “proof of use” were summarized on Pages 7-10 of the Staff Summary of Public Comments:
<a href="https://www.icann.org/en/system/files/files/report-comments-rpm-review-29may15-en.pdf">
https://www.icann.org/en/system/files/files/report-comments-rpm-review-29may15-en.pdf</a>. </span><o:p></o:p></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt">If we may, staff would like also to take this opportunity to remind those members who have not had a chance to review the relevant historical documentation to try to do so, in particular the 2015 Staff RPM
Paper linked above, as the questions and community input may be helpful in providing additional background to our Working Group’s review of each individual RPM from the 2012 New gTLD Program round.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Thanks and cheers</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Mary</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
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<p class="MsoNormal"><b><span style="color:black">From: </span></b><span style="color:black"><gnso-rpm-wg-bounces@icann.org> on behalf of Amr Elsadr <amr.elsadr@icann.org><br>
<b>Date: </b>Friday, August 4, 2017 at 13:40<br>
<b>To: </b>"gnso-rpm-wg@icann.org" <gnso-rpm-wg@icann.org><br>
<b>Subject: </b>[gnso-rpm-wg] Action Items - GNSO Review of all RPMs in all gTLDs PDP WG Call - 3 August 2017</span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
</div>
<p class="MsoNormal">Dear Working Group Members,<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal">Below are the action items from the WG call on 3 August 2017. The action items, notes, meeting document, recording and transcripts have been posted to the meeting’s wiki page here:
<a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_x_vQchB&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DJ69mAe-idEhpAMF1nu2x6c2w3xl7xb5cjS_7sB4h6Y&m=ntqjQHg5GhkKtNKIyp8vjAMncANDEG058VjnIGYnNAY&s=uzlXUpo4O2Ntdl-vRCqKNDwPB-n8cgxhZZwZs8kSoow&e=">
https://community.icann.org/x/vQchB[community.icann.org]</a><o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal">Thanks.<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal">Amr<o:p></o:p></p>
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<p class="MsoNormal"> <o:p></o:p></p>
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<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal"><b>Action Items:</b><o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoNormal" style="margin-left:-.25in;mso-list:l1 level1 lfo3">Staff to circulate existing documentation on proof-of-use required for eligibility to participate in Sunrise Registration including documentation made available by the TMCH, in addition
to comments offered by the community on the extent to which the current practice by the TMCH is, or is not consistent with the intended proof-of-use standards (presented in the staff paper reviewing the RPMs in preparation for this PDP)<o:p></o:p></li><li class="MsoNormal" style="margin-left:-.25in;mso-list:l1 level1 lfo3">Staff to request WG members’ feedback on the mailing list, regarding the Preamble questions about whether abuses of Sunrise registration periods have been documented by different stakeholders
– WG members to submit feedback by 7 August COB<o:p></o:p></li></ol>
<p class="MsoNormal"> <o:p></o:p></p>
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