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<p class="MsoNormal">Dear Greg and everyone,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Staff apologizes for any confusion we may have caused – as you thought, we used the phrase “in particular” to mean that while all members are free to participate in the poll, feedback from APAC-based members was especially sought.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Staff further confirms that, in proposing the 2200 UTC and 2300 UTC alternatives while keeping the current 0300 UTC time as a third possibility on the poll, we took into consideration the geographical location, concentration and distribution
of those participants (especially the more active ones) that we knew are based in particular countries and regions. Please bear in mind that we do not know for sure where every Working Group member is located, and that, for those whose locations we know, we
have a substantial concentration of active participants on the US East Coast and parts of Europe, with a few active participants from the APAC region. As Greg noted, it is likely impossible to find a time that will work well for all active participants so
we were indeed looking for a compromise that would be “least painful for most” while not excluding APAC participation altogether.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Since the poll was issued, we have reached out to a few of the more active APAC members to seek their specific views, including on a new alternative of 1200 UTC. Staff will confer with the Working Group co-chairs over the next week, in
the hope that a final time for the 4<sup>th</sup> rotating call can be determined soon.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thanks and cheers<o:p></o:p></p>
<p class="MsoNormal">Mary, Julie, Ariel & Berry <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><b><span style="font-size:12.0pt;color:black">From: </span></b><span style="font-size:12.0pt;color:black">gnso-rpm-wg <gnso-rpm-wg-bounces@icann.org> on behalf of Greg Shatan <gregshatanipc@gmail.com><br>
<b>Date: </b>Sunday, March 25, 2018 at 20:45<br>
<b>To: </b>George Kirikos <icann@leap.com><br>
<b>Cc: </b>"gnso-rpm-wg@icann.org" <gnso-rpm-wg@icann.org><br>
<b>Subject: </b>Re: [gnso-rpm-wg] YOUR FEEDBACK REQUESTED: rotating Working Group meeting times<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><a name="_MailOriginalBody"><span style="font-family:"Verdana",sans-serif">First, I note the same issue as George. Going back to Mary's original email, the instructions are ambiguous. I abstained from participating in the poll as I'm
not in the APAC region, based on Mary's original note "</span></a><span style="mso-bookmark:_MailOriginalBody"><span style="font-family:"Arial",sans-serif;color:#222222;background:white">In particular, <u>we invite members based in Singapore, India, Japan,
Hong Kong, China, Australia and other areas in the APAC region to weigh in</u>." I suppose that "In particular" can be interpreted in a number of different ways. If it was intended that everyone should participate, but that extra outreach or encouragement
was being directed at APAC participants, then it is open to all, and everyone should be encouraged to participate. If it was intended to be only for APAC participants, then that should be made clear, and the poll should be restarted with only APAC participants
weighing in. The invitation was surely well-intentioned, but we've ended up with something that's neither limited nor comprehensive.</span></span><span style="mso-bookmark:_MailOriginalBody"><span style="font-family:"Verdana",sans-serif"><o:p></o:p></span></span></p>
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<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody"><span style="font-family:"Arial",sans-serif;color:#222222;background:white"><br>
<br>
</span></span><span style="mso-bookmark:_MailOriginalBody"><span style="font-family:"Verdana",sans-serif"><o:p></o:p></span></span></p>
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<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody"><span style="font-family:"Arial",sans-serif;color:#222222;background:white">Second, I've attached a "Time and Date" website printout showing the hourly clock, which can be found (in easier-to-interpret
color) at </span></span><span style="mso-bookmark:_MailOriginalBody"></span><a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__www.timeanddate.com_worldclock_meetingtime.html-3Fiso-3D20180328-26p1-3D137-26p2-3D179-26p3-3D136-26p4-3D87-26p5-3D2-26p6-3D44-26p7-3D236-26p8-3D248-26p9-3D240-26p10-3D264&d=DwMFaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DJ69mAe-idEhpAMF1nu2x6c2w3xl7xb5cjS_7sB4h6Y&m=GIQUrnKGp2_ClelcqekdcXsfaSPZX0nKvxCZ0Yy-5Po&s=kDTLpkjjbzQWIg3HIwilBug12qEbY68VwWf-1cFYc0U&e="><span style="mso-bookmark:_MailOriginalBody">https://www.timeanddate.com/worldclock/meetingtime.html?iso=20180328&p1=137&p2=179&p3=136&p4=87&p5=2&p6=44&p7=236&p8=248&p9=240&p10=264[timeanddate.com]</span><span style="mso-bookmark:_MailOriginalBody"></span></a><span style="mso-bookmark:_MailOriginalBody">.
This reveals the dilemma.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody">If we want a time that is not too painful for the entirety of APAC, the only decent hours are 0600 to 0900 UTC (when it's 8 am to 11 am in Amman and 7 am to 10 pm in Wellington). This is tolerable
for London (one hour behind Amman), decent for the rest of Europe, but really bad for North and South America (where this span is 11 pm to 2 am in LA, 2 am to 5 am in DC and 3 am to 6 am in BA).<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody">Georges suggested 10 am NYC time (1400 UTC). This is decent for Western and Central Asia but it's 10 pm in Singapore, and worse from there -- 11 pm in Tokyo, 1 am in Sydney and 3 am in Wellington.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody">The current time of 0300 UTC is deadly for Europe, Africa and the Middle East, getting tolerable around Abu Dhabi and then falling basically into the work day from Mumbai to Wellington.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody">The staff-suggested alternatives of 2200 and 2300 UTC are good for most of Australia and for New Zealand, and also for North and South America. They are deadly for Europe, Africa the Middle
East and any part of Asia up to and including Singapore/Hong Kong.<o:p></o:p></span></p>
</div>
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<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody"><b>Long story short, we can accommodate APAC and Europe at the expense of the Americas (e.g, with 0800 UTC), or we can accommodate the Eastern part of APAC (between 2200 and 0300 and possibly
some of the Americas at the earlier end) at the expense of Europe and the Western parts of APAC.</b></span><span style="mso-bookmark:_MailOriginalBody"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody">One last point -- rather than generically looking at time zones, it would be preferable to look at the participants' time zones. While this might not change the result, it might identify a few
time zones that don't need to be considered.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody">Greg<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody">On Sun, Mar 25, 2018 at 8:37 AM, George Kirikos <</span><a href="mailto:icann@leap.com" target="_blank"><span style="mso-bookmark:_MailOriginalBody">icann@leap.com</span><span style="mso-bookmark:_MailOriginalBody"></span></a><span style="mso-bookmark:_MailOriginalBody">>
wrote:<o:p></o:p></span></p>
<blockquote style="border:none;border-left:solid #CCCCCC 1.0pt;padding:0in 0in 0in 6.0pt;margin-left:4.8pt;margin-right:0in">
<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody">Many of the folks who've already voted in the Doodle poll don't appear<br>
to be in Singapore, India, Japan, Hong Kong, China, Australia or other<br>
areas in the APAC region:<br>
<br>
</span><a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__doodle.com_poll_zwpqnnz45yw74x3m&d=DwMFaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DJ69mAe-idEhpAMF1nu2x6c2w3xl7xb5cjS_7sB4h6Y&m=GIQUrnKGp2_ClelcqekdcXsfaSPZX0nKvxCZ0Yy-5Po&s=vs3H-MkUmuN7C5z7SVk7ipNRDyhE3G9PkGjf8w7V5oc&e=" target="_blank"><span style="mso-bookmark:_MailOriginalBody">https://doodle.com/poll/zwpqnnz45yw74x3m[doodle.com]</span><span style="mso-bookmark:_MailOriginalBody"></span></a><span style="mso-bookmark:_MailOriginalBody"><br>
<br>
Is the poll intended to be open to everyone?<br>
<br>
Ultimately, attendance at calls is meaningful only to those who<br>
actually intend to actively participate (i.e. speak, type in the<br>
chatroom, ask questions or otherwise communicate in some other manner<br>
during the call itself). If one doesn't actively participate,<br>
listening to the recording or reading the transcript later is<br>
essentially the same as being an observer of the live call (and might<br>
actually be more time efficient, as one can use software to playback<br>
MP3 audio at double speed, or read even faster).<br>
<br>
Sincerely,<br>
<br>
George Kirikos<br>
</span><a href="tel:416-588-0269"><span style="mso-bookmark:_MailOriginalBody">416-588-0269</span><span style="mso-bookmark:_MailOriginalBody"></span></a><span style="mso-bookmark:_MailOriginalBody"><br>
</span><a href="https://urldefense.proofpoint.com/v2/url?u=http-3A__www.leap.com_&d=DwMFaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DJ69mAe-idEhpAMF1nu2x6c2w3xl7xb5cjS_7sB4h6Y&m=GIQUrnKGp2_ClelcqekdcXsfaSPZX0nKvxCZ0Yy-5Po&s=Zp2JeO9KMyj6VOIahV-5ogzybNRiUxH621s8eYCCG2k&e=" target="_blank"><span style="mso-bookmark:_MailOriginalBody">http://www.leap.com/[leap.com]</span><span style="mso-bookmark:_MailOriginalBody"></span></a><span style="mso-bookmark:_MailOriginalBody"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody"><br>
<br>
<br>
On Thu, Mar 22, 2018 at 2:34 PM, Mary Wong <</span><a href="mailto:mary.wong@icann.org"><span style="mso-bookmark:_MailOriginalBody">mary.wong@icann.org</span><span style="mso-bookmark:_MailOriginalBody"></span></a><span style="mso-bookmark:_MailOriginalBody">>
wrote:<br>
> Dear Working Group members,<br>
><br>
><br>
><br>
> As we restart the meetings cycle following ICANN61, the Working Group<br>
> co-chairs would like to seek your feedback concerning an appropriate time<br>
> for the 4th rotational Working Group call (i.e. generally the last meeting<br>
> of the month). As you know, our practice has been to try to hold this call<br>
> at a time that will allow our Asia-Pacific (APAC) based members to attend,<br>
> and that time to date has been 0300 UTC on the last Thursday of each month.<br>
><br>
><br>
><br>
> Having used this rotation for some time, the Working Group co-chairs wish to<br>
> find out if an alternative time that will still allow APAC member<br>
> participation may be more suitable. Based on the geographical distribution<br>
> of our current membership, staff has suggested that a workable alternative<br>
> time might be either 2200 UTC or 2300 UTC on Wednesdays.<br>
><br>
><br>
><br>
> We have created a Doodle poll where you may indicate your belief as to which<br>
> of these times (including the current arrangement) will work best. In<br>
> particular, we invite members based in Singapore, India, Japan, Hong Kong,<br>
> China, Australia and other areas in the APAC region to weigh in as the aim<br>
> of this poll is to facilitate your continued participation in Working Group<br>
> calls: </span><a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__doodle.com_poll_zwpqnnz45yw74x3m&d=DwMFaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DJ69mAe-idEhpAMF1nu2x6c2w3xl7xb5cjS_7sB4h6Y&m=GIQUrnKGp2_ClelcqekdcXsfaSPZX0nKvxCZ0Yy-5Po&s=vs3H-MkUmuN7C5z7SVk7ipNRDyhE3G9PkGjf8w7V5oc&e=" target="_blank"><span style="mso-bookmark:_MailOriginalBody">https://doodle.com/poll/zwpqnnz45yw74x3m[doodle.com]</span><span style="mso-bookmark:_MailOriginalBody"></span></a><span style="mso-bookmark:_MailOriginalBody">.<br>
><br>
><br>
><br>
> Finally, please note that as some of our Sub Teams will be continuing to<br>
> meet for the next two weeks or so, our expectation is that the first<br>
> post-ICANN61 APAC time zone-friendly call will not take place before 25<br>
> April 2018.<br>
><br>
><br>
><br>
> Thanks and cheers<br>
><br>
> Mary, Julie, Ariel & Berry<br>
><br>
><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody">> _______________________________________________<br>
> gnso-rpm-wg mailing list<br>
> </span><a href="mailto:gnso-rpm-wg@icann.org"><span style="mso-bookmark:_MailOriginalBody">gnso-rpm-wg@icann.org</span><span style="mso-bookmark:_MailOriginalBody"></span></a><span style="mso-bookmark:_MailOriginalBody"><br>
> </span><a href="https://mm.icann.org/mailman/listinfo/gnso-rpm-wg" target="_blank"><span style="mso-bookmark:_MailOriginalBody">https://mm.icann.org/mailman/listinfo/gnso-rpm-wg</span><span style="mso-bookmark:_MailOriginalBody"></span></a><span style="mso-bookmark:_MailOriginalBody"><br>
_______________________________________________<br>
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</span><a href="mailto:gnso-rpm-wg@icann.org"><span style="mso-bookmark:_MailOriginalBody">gnso-rpm-wg@icann.org</span><span style="mso-bookmark:_MailOriginalBody"></span></a><span style="mso-bookmark:_MailOriginalBody"><br>
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<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody"><o:p> </o:p></span></p>
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