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--></style></head><body lang=EN-US link="#0563C1" vlink="#954F72"><div class=WordSection1><p class=MsoNormal><a name="_MailOriginalBody"><span style='font-size:11.0pt;color:black'>Dear All,</span><o:p></o:p></a></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:11.0pt;color:black'> </span><o:p></o:p></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:11.0pt;color:black'>Please see below the action items and brief notes captured by staff from the Working Group call held on </span></span><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:11.0pt'>02 May<span style='color:black'> 2018 (1</span>7<span style='color:black'>00 UTC). Staff have posted to the wiki space the action items and notes. <i>Please note that these will be high-level notes and are not meant as a substitute for the transcript or recording.</i> The recording, transcript, Adobe Connect chat, and attendance records are posted on the wiki.</span></span><o:p></o:p></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:11.0pt'> </span><o:p></o:p></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:11.0pt'>The referenced document is attached.</span><o:p></o:p></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:11.0pt;color:black'> </span><o:p></o:p></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:11.0pt;color:black'>Best Regards,</span><o:p></o:p></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:11.0pt;color:black'>Julie</span><o:p></o:p></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:11.0pt;color:black'>Julie Hedlund, Policy Director</span><o:p></o:p></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:11.0pt'> </span><o:p></o:p></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><b><span style='font-size:11.0pt'>Action Items:</span></b><o:p></o:p></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><b><span style='font-size:11.0pt'> <o:p></o:p></span></b></span></p><ol style='margin-top:0in' start=1 type=1><li class=MsoListParagraph style='margin-left:0in;mso-list:l0 level1 lfo9'><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:11.0pt'>WG members are encouraged to review the transcript from the meeting on 02 May, particularly if they could not attend the call.<o:p></o:p></span></span></li><li class=MsoListParagraph style='margin-left:0in;mso-list:l0 level1 lfo9'><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:11.0pt'>Staff will determine what if any flexibility the charter allows for how URS is addressed, without requiring a change to the charter.<o:p></o:p></span></span></li></ol><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:11.0pt'><o:p> </o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><b><span style='font-size:11.0pt'>Notes:</span></b><o:p></o:p></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:11.0pt'> </span><o:p></o:p></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='color:black'>1. Updates to Statements of Interest (1 minute)</span></span><span style='mso-bookmark:_MailOriginalBody'><span style='color:black'>: None.<o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='color:black'><o:p> </o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='color:black'>2. Final Status of Questions for Practitioners and Providers (9 minutes)<o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='color:black'><o:p> </o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='color:black'>-- Providers: Will be done tomorrow. The aim is to send them out to all three providers by Friday at the latest.<o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='color:black'>-- Practitioners: Questions provided very late in the process and there is a spirited discussion on the list. Let the Practitioners Sub Team work this out. Need to get these out this week. Will take the providers 30-45 days to answer, but some may take longer.<o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='color:black'><o:p> </o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='color:black'>3. Report from the Documents Sub Team (20 minutes)<o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='color:black'><o:p> </o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='color:black'>-- There were two questions that we had discussed during the previous two WG calls that would be useful to refer to the providers Sub Team. <o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='color:black'>-- We looked at an excel sheet on the 14 appeal decisions. There was one or two cases where there were questions about the web sites and we referred that to the Providers Sub Team.<o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='color:black'>-- Overall the URS was functioning as intended. Wanted to ask the WG whether further work is needed. There are the 250 cases as well as Rebecca’s Tushnet’s research. Two of the recommendations from the Sub Team to the full WG: 1) Useful to recommend that providers provide to examiners some kind of a guide that captured a bare minimum of elements in a decision. Sometimes it was difficult to understand how the examiner made a determination. 2) there were different communications that were sent by providers whether going to a registry or a registrar – whether these should be coordinated more holistically, or largely the same except for some custom elements.<o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='color:black'>-- Don’t think we made qualitative conclusions about the functioning of the process.<o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='color:black'>-- Distribution of the findings: yoyo respondent – seems to get angry and responses become shorter over time.<o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='color:black'>-- 250+ cases where the respondent filed a response but there were no appeals – question: whether based on the exercise undertaken so far whether the WG thinks it would be useful to go into those cases.<o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='color:black'>-- The 58 cases where the Respondent prevailed, is to understand on what basis they prevailed (per what’s outlined in the rules or procedures or by some other basis).<o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='color:black'>-- Rebecca should present on her research before the document Sub Team goes further.<o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='color:black'>-- Could look at a random sampling of other subsets of cases. Even that would take a significant amount of time.<o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='color:black'>For consideration: Determine whether there is further case review. 3 buckets – 14 cases, 58 cases, 250 cases – to the extent that there is going to be further case review, from the staff perspective you would need a small group to share the work and use the same template. For the 58 and the 250 – the Sub Team indicated they would be willing to take that on with additional volunteers. It does take time.<o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='color:black'><o:p> </o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='color:black'>4. Discussion on URS Phase II proposal (59 minutes) See John McElwaine’s original email at:<span class=apple-converted-space> </span></span></span><a href="http://mm.icann.org/pipermail/gnso-rpm-wg/2018-April/002857.html"><span style='mso-bookmark:_MailOriginalBody'>http://mm.icann.org/pipermail/gnso-rpm-wg/2018-April/002857.html</span><span style='mso-bookmark:_MailOriginalBody'></span></a><span style='mso-bookmark:_MailOriginalBody'><span class=apple-converted-space><span style='color:black'> </span></span><span style='color:black'>and a Google Sheet with the proposal as tab one, and the responses as tab two at:<span class=apple-converted-space> </span></span></span><a href="https://docs.google.com/spreadsheets/d/1apbVrFayn_vbPfhKDpjYs66iBWjvwhWFGZbuGpQnOgI/edit?usp=sharing"><span style='mso-bookmark:_MailOriginalBody'>https://docs.google.com/spreadsheets/d/1apbVrFayn_vbPfhKDpjYs66iBWjvwhWFGZbuGpQnOgI/edit?usp=sharing</span><span style='mso-bookmark:_MailOriginalBody'></span></a><span style='mso-bookmark:_MailOriginalBody'><span style='color:black'><o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='color:black'><o:p> </o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='color:black'>-- GNSO Council discussion in San Juan on improving the PDP really resonated.<o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='color:black'>-- Suggestions on what might make for a better way to make policy.<o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='color:black'><o:p> </o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='color:black'>Discussion:<o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='color:black'>-- Moving the URS to Phase II: In favor as Co-Chair on the New gTLD Subsequent Procedures PDP WG – Things like the TMCH, Sunrise, Claims can have a significant impact on an applicant’s business model. Implementing URS or UDRP there is very little impact on the Registry.<o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='color:black'>-- Seems that as a new RPM the URS should be treated up front as it was designed in the charter. GDPR is going to have an impact May 25 and it seems good to come to grips with it as soon as we can.<o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='color:black'>-- Thought the GNSO Council discussion in San Juan focused on future PDPs, not current ones. Cannot say that this idea (moving URS to Phase II) came from the GNSO Council discussion.<o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='color:black'>-- Bifurcate it: 1) Just consider whether this RPM should be put into Phase II. 2) Don’t see any reason for keeping URS in this phase unless it affects the Applicant Guidebook or the decisions to apply for TLDs.<o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='color:black'>-- Would need to have all constituencies to agree to request the charter change.<o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='color:black'>-- The Subsequent Procedures working group delegated their work to this group to address RPM issues for the next round. I believe it is our obligation to deliver that input in a timely manner. Now that our work has taken longer than anticipated, we should act in a responsible way and arrange our priorities to meet our obligations.<o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='color:black'>-- Some think the URS and UDRP should be considered separately, some together. I think this is irrelevant to the decision to postpone the URS discussion to Phase 2. Even if moved to Phase 2, the topics could still be considered separately.<o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='color:black'>-- There is no mechanism or procedure where the WG has to have a consensus on changes to the charter.<o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='color:black'>-- GNSO Council discussion in San Juan doesn’t suggest current PDPs and charters can’t be improved.<o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='color:black'>-- URS is moving along very well, so not sure why we would delay. It also has an impact on the Applicant Guidebook.<o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='color:black'>-- There are synergies between the URS and UDRP. Run the risk of burnout if we take too long. Address issue concurrently instead of consecutively. Reviewing concurringly would be more efficient.<o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='color:black'>-- Procedurally there is not requirement or prescribed threshold for recommending a charter change to the Council, but this is not something commonly done and in the two instances when it was done there was no substantial opposition. Also, if the recommendation is to move the URS to Phase II that will require a charter change. But, within Phase I the WG could choose to issue different Initial Reports – so you could make changes in Phase I without needing charter changes. The discussion as to whether to do this in Phases, this was based on community input at the time. In 2011 there had been an Initial Report on UDRP, but we decided not to continue the review since the 2012 round was just starting. Also around that time there was discussion as whether RPM should be done as part of the Subsequent Procedures PDP or as a separate PDP.<o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='color:black'>-- On the question of charter change because of a specificity in the language a move to Phase II would require a change; when the transcript comes out anyone who is not on this call should review it before next week’s call.<o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='color:black'>-- There is a lot of work going on now and surveys going out for URS so we would hate to see that lost or delayed.<o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='color:black'><o:p> </o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='color:black'>5. Notice of agenda for 09 May meeting at 1700 UTC. </span><o:p></o:p></span></p></div></body></html>