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<p class="MsoNormal">Hello all - to the extent that Paul’s questions are directed toward practitioners who are also Examiners, staff notes that the survey to be sent to the three URS Providers includes a section on the training, selection and disqualification
of Examiners. The providers will be asked about how they verify an Examiner’s impartiality, their conflicts of interest policies, and whether and how Examiners are removed from the pool. The URS Providers Sub Team has also included a specific question as to
whether any party has ever raised an allegation of Examiner partiality, non-independence, or bias.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">In addition, the three providers’ Supplemental Rules include, to varying degrees, provisions dealing with impartiality. These range from a voluntary disclosure of potential conflicts of interest (ADNDRC) to taking an oath (FORUM), to express
provisions that require communications between Examiners and parties to take place only through the provider’s case manager or assigned administrator.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">We hope this information is helpful, and that to the extent it does not address any remaining concerns the Practitioners Sub Team can perhaps develop acceptable specific questions offline, as Kathy has suggested.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Cheers<o:p></o:p></p>
<p class="MsoNormal">Mary, Julie, Ariel & Berry<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<div style="border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b><span style="font-size:12.0pt;color:black">From: </span></b><span style="font-size:12.0pt;color:black">gnso-rpm-wg <gnso-rpm-wg-bounces@icann.org> on behalf of Julie Hedlund <julie.hedlund@icann.org><br>
<b>Date: </b>Wednesday, May 2, 2018 at 09:14<br>
<b>To: </b>Kathy Kleiman <kathy@kathykleiman.com>, "gnso-rpm-wg@icann.org" <gnso-rpm-wg@icann.org><br>
<b>Subject: </b>Re: [gnso-rpm-wg] REMINDER: Proposed agenda for RPM Working Group call on 25 April 2018 at 1700 UTC<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
<p class="MsoNormal">Hi Kathy and All,<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal">The questions were proposed by Paul Keating. Staff has listed them below.<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal">Kind regards,<o:p></o:p></p>
<p class="MsoNormal">Mary, Ariel, Berry and Julie<o:p></o:p></p>
<p class="MsoNormal">---<o:p></o:p></p>
<p class="MsoNormal"><b>Excerpted questions:</b><o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal"><i>4. Do you serve as a URS panelist?</i><o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal">A. Yes<o:p></o:p></p>
<p class="MsoNormal">B. No<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal"><i>5. If yes, do you undertake a law firm-wide conflicts check to verify that neither you nor your law firm has any actual or potentially adverse conflict of interest to the complainant and/or respondent?</i><o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal">A. Yes<o:p></o:p></p>
<p class="MsoNormal">B. No<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal"><i>If yes, please briefly describe the methods used to verify the absence of conflicts:___________________________________________________’</i><o:p></o:p></p>
<p class="MsoNormal"><i> </i><o:p></o:p></p>
<p class="MsoNormal"><i>If yes, do you retain records of your search?</i><o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal">A. Yes<o:p></o:p></p>
<p class="MsoNormal">B. No<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal"><i>6. Have you ever communicated with a third party regarding an ongoing URS dispute in which you were a panelist?</i><o:p></o:p></p>
<p class="MsoNormal"><i> </i><o:p></o:p></p>
<p class="MsoNormal">A. Yes<o:p></o:p></p>
<p class="MsoNormal">B. No<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal"><i>If yes, please briefly explain the nature of such communications:_________________________</i><o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<div style="border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b><span style="font-size:12.0pt;color:black">From: </span></b><span style="font-size:12.0pt;color:black">gnso-rpm-wg <gnso-rpm-wg-bounces@icann.org> on behalf of Kathy Kleiman <kathy@kathykleiman.com><br>
<b>Date: </b>Wednesday, May 2, 2018 at 9:09 AM<br>
<b>To: </b>"gnso-rpm-wg@icann.org" <gnso-rpm-wg@icann.org><br>
<b>Subject: </b>Re: [gnso-rpm-wg] REMINDER: Proposed agenda for RPM Working Group call on 25 April 2018 at 1700 UTC</span><o:p></o:p></p>
</div>
<div>
<p class="MsoNormal"> <o:p></o:p></p>
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<p><a name="_MailOriginalBody">Hi All,<o:p></o:p></a></p>
<p><span style="mso-bookmark:_MailOriginalBody">Perhaps Greg or Staff could post the questions that Greg has raised as an issue in the Practitioners questionnaire (since they are not attached here)? It is of course important to consider the Subteam review,
but we also brought these questions to the full WG for a reason - to request input.<o:p></o:p></span></p>
<p><span style="mso-bookmark:_MailOriginalBody">I don't remember who proposed the Examiner questions, but perhaps they could go offline with the Practitioners Subteam to work out a variation that would be acceptable to everyone. Staff, do you remember?<o:p></o:p></span></p>
<p><span style="mso-bookmark:_MailOriginalBody">I am sure we can work this out with a little discussion...
<o:p></o:p></span></p>
<p><span style="mso-bookmark:_MailOriginalBody">Best regards, Kathy<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody"> <o:p></o:p></span></p>
<div>
<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody">On 5/2/2018 1:04 AM, Greg Shatan wrote:<o:p></o:p></span></p>
</div>
<blockquote style="margin-top:5.0pt;margin-bottom:5.0pt">
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<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody"><span style="font-family:"Verdana",sans-serif">All,</span><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody"><span style="font-family:"Verdana",sans-serif"> </span><o:p></o:p></span></p>
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<div>
<p class="MsoNormal" style="background:white"><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:9.5pt;font-family:"Verdana",sans-serif;color:#222222">I have significant objections to the questions to Examiners that were tacked on to the end
of the Practitioners questionnaire at the 11th hour. Apologies for not focusing on this before now. I don't believe these have really been properly reviewed or discussed.</span><o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:9.5pt;font-family:"Verdana",sans-serif;color:#222222"> </span><o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:9.5pt;font-family:"Verdana",sans-serif;color:#222222">I believe these questions are inappropriate in a poll of practitioners, as these are questions
directed to "panelists." (The proper term is Examiner....) It feels like a "bait and switch" tactic. If we are going to survey Examiners, let's survey Examiners -- not ambush practitioners. On that basis alone, we should eliminate these questions.</span><o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:9.5pt;font-family:"Verdana",sans-serif;color:#222222"> </span><o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:9.5pt;font-family:"Verdana",sans-serif;color:#222222">I am also troubled by the questions themselves. Singling out these questions, out of all
that we might ask Examiners, seems vaguely accusatory. </span><o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:9.5pt;font-family:"Verdana",sans-serif;color:#222222"> </span><o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:9.5pt;font-family:"Verdana",sans-serif;color:#222222">The basis for these questions is questionable. I've reviewed the URS Procedures and Rules,
and none of these questions comes out of a Procedure or Rule. The Examiners are supposed to declare conflicts of interest, but there is no instruction on how to implement that. As such, there is no requirement that an Examiner undertake any type of conflicts
check much less something as specific as "a law firm-wide conflicts check to verify that neither you nor your law firm has any actual or potentially adverse conflict of interest to the complainant and/or respondent." Asking the question implies that this
is an imperative when it is not.</span><o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:9.5pt;font-family:"Verdana",sans-serif;color:#222222"> </span><o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:9.5pt;font-family:"Verdana",sans-serif;color:#222222">On top of that, this verbiage does not accurately describe a conflict check. What is a "potentially
adverse conflict of interest"? Why is it only asking about adverse conflicts? I note that the Forum does have a Supplementary Rule that "A Examiner will be disqualified if circumstances exist that create a conflict of interest or cause the Examiner to be
unfair and biased, including but not limited to ... The Examiner has served as an attorney to any party or the Examiner has been associated with an attorney who has represented a party during that association." This does not ask the Examiner to run a conflict
check, but notably, the issue it raises is the exact <u>opposite</u> of the issue implied in these proposed questions -- the Forum is highlighting representing a party, not being adverse (much less "potentially adverse) to a party.</span><o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:9.5pt;font-family:"Verdana",sans-serif;color:#222222"> </span><o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:9.5pt;font-family:"Verdana",sans-serif;color:#222222">Now, I'm not saying it's a bad idea for an Examiner to run a (properly defined) conflict
check, but the very fact that we are debating Examiner actions and requirements in a practitioners poll should tell us we're in the wrong place.</span><o:p></o:p></span></p>
</div>
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<p class="MsoNormal" style="background:white"><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:9.5pt;font-family:"Verdana",sans-serif;color:#222222"> </span><o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:9.5pt;font-family:"Verdana",sans-serif;color:#222222">For that reason, I will not discuss the problems in the follow-up questions on conflict checks.</span><o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:9.5pt;font-family:"Verdana",sans-serif;color:#222222"> </span><o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:9.5pt;font-family:"Verdana",sans-serif;color:#222222">The final question is even worse. ("Have you ever communicated with a third party regarding
an ongoing URS dispute in which you were a panelist?') As far as I know, this is not prohibited behavior, especially not this broadly described. It seems designed to make people feel like they might have done something wrong. (If this is expressly prohibited
by the Rules or Procedures, then perhaps we could fashion a question out of that Rule/Procedure <u>if we were putting together a poll for Examiners</u>.) Is it improper to "communicate" with your spouse about a URS case? With one of your law partners? With
a fellow Examiner?</span><o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:9.5pt;font-family:"Verdana",sans-serif;color:#222222"> </span><o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:9.5pt;font-family:"Verdana",sans-serif;color:#222222">Long story short, these questions should be deleted.</span><o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:9.5pt;font-family:"Verdana",sans-serif;color:#222222"> </span><o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:9.5pt;font-family:"Verdana",sans-serif;color:#222222">Greg</span><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody"><span style="font-family:"Verdana",sans-serif"> </span><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody"> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody">On Tue, May 1, 2018 at 10:15 AM, Julie Hedlund <</span><a href="mailto:julie.hedlund@icann.org" target="_blank"><span style="mso-bookmark:_MailOriginalBody">julie.hedlund@icann.org</span><span style="mso-bookmark:_MailOriginalBody"></span></a><span style="mso-bookmark:_MailOriginalBody">>
wrote:<o:p></o:p></span></p>
<blockquote style="border:none;border-left:solid #CCCCCC 1.0pt;padding:0in 0in 0in 6.0pt;margin-left:4.8pt;margin-top:5.0pt;margin-right:0in;margin-bottom:5.0pt">
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="mso-bookmark:_MailOriginalBody"><a name="m_3096627011750983672__MailOriginalBody">Dear RPM PDP WG members,</a><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="mso-bookmark:_MailOriginalBody"> <o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="mso-bookmark:_MailOriginalBody">Per the WG Co-Chairs, here is the proposed agenda for the Working Group call Wednesday, 02 May 2018, scheduled for 1700 UTC. Times
are proposed as estimates and may be adjusted.<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="mso-bookmark:_MailOriginalBody"> <o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="mso-bookmark:_MailOriginalBody">Proposed Agenda:<o:p></o:p></span></p>
<ol start="1" type="1">
<li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level1 lfo3">
<span style="mso-bookmark:_MailOriginalBody">Roll call and updates to Statements of Interest (1 minute)
<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level1 lfo3">
<span style="mso-bookmark:_MailOriginalBody">Final Status of Questions for Practitioners and Providers (9 minutes)
<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level1 lfo3">
<span style="mso-bookmark:_MailOriginalBody">Report from the Documents Sub Team (20 minutes)
<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level1 lfo3">
<span style="mso-bookmark:_MailOriginalBody">Discussion on URS Phase II proposal (59 minutes) See John McElwaine’s original email at:
</span><a href="http://mm.icann.org/pipermail/gnso-rpm-wg/2018-April/002857.html" target="_blank"><span style="mso-bookmark:_MailOriginalBody">http://mm.icann.org/pipermail/gnso-rpm-wg/2018-April/002857.html</span><span style="mso-bookmark:_MailOriginalBody"></span></a><span style="mso-bookmark:_MailOriginalBody">
and a Google Sheet with the proposal as tab one, and the responses as tab two at:
</span><a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_spreadsheets_d_1apbVrFayn-5FvbPfhKDpjYs66iBWjvwhWFGZbuGpQnOgI_edit-3Fusp-3Dsharing&d=DwMDaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=adDIs0WEx_lLwFfrsdovxTYY8GkRHo5ibc8SR3Npdh8&m=A057hXgiBlYR7qZqbl411Efd7Rbl3a2sebEn_YMleYQ&s=GF3U18fqY2BQ-XQ4CZeGsMbPQ_T7yC4FmYT6X3LI98M&e=" target="_blank"><span style="mso-bookmark:_MailOriginalBody">https://docs.google.com/spreadsheets/d/1apbVrFayn_vbPfhKDpjYs66iBWjvwhWFGZbuGpQnOgI/edit?usp=sharing
[docs.google.com]</span><span style="mso-bookmark:_MailOriginalBody"></span></a><span style="mso-bookmark:_MailOriginalBody">
<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level1 lfo3">
<span style="mso-bookmark:_MailOriginalBody">Notice of agenda for 09 May meeting (1 minute)
<o:p></o:p></span></li></ol>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="mso-bookmark:_MailOriginalBody">Best regards,<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="mso-bookmark:_MailOriginalBody">Mary, Julie, Ariel and Berry<o:p></o:p></span></p>
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<pre><span style="mso-bookmark:_MailOriginalBody">_______________________________________________<o:p></o:p></span></pre>
<pre><span style="mso-bookmark:_MailOriginalBody">gnso-rpm-wg mailing list<o:p></o:p></span></pre>
<pre><span style="mso-bookmark:_MailOriginalBody"></span><a href="mailto:gnso-rpm-wg@icann.org"><span style="mso-bookmark:_MailOriginalBody">gnso-rpm-wg@icann.org</span><span style="mso-bookmark:_MailOriginalBody"></span></a><span style="mso-bookmark:_MailOriginalBody"><o:p></o:p></span></pre>
<pre><span style="mso-bookmark:_MailOriginalBody"></span><a href="https://mm.icann.org/mailman/listinfo/gnso-rpm-wg"><span style="mso-bookmark:_MailOriginalBody">https://mm.icann.org/mailman/listinfo/gnso-rpm-wg</span><span style="mso-bookmark:_MailOriginalBody"></span></a><span style="mso-bookmark:_MailOriginalBody"><o:p></o:p></span></pre>
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