<html xmlns:o="urn:schemas-microsoft-com:office:office" xmlns:w="urn:schemas-microsoft-com:office:word" xmlns:m="http://schemas.microsoft.com/office/2004/12/omml" xmlns="http://www.w3.org/TR/REC-html40"><head><meta http-equiv=Content-Type content="text/html; charset=utf-8"><meta name=Generator content="Microsoft Word 15 (filtered medium)"><style><!--
/* Font Definitions */
@font-face
{font-family:"Cambria Math";
panose-1:2 4 5 3 5 4 6 3 2 4;}
@font-face
{font-family:Calibri;
panose-1:2 15 5 2 2 2 4 3 2 4;}
/* Style Definitions */
p.MsoNormal, li.MsoNormal, div.MsoNormal
{margin:0in;
margin-bottom:.0001pt;
font-size:12.0pt;
font-family:"Calibri",sans-serif;}
a:link, span.MsoHyperlink
{mso-style-priority:99;
color:#0563C1;
text-decoration:underline;}
a:visited, span.MsoHyperlinkFollowed
{mso-style-priority:99;
color:#954F72;
text-decoration:underline;}
p.MsoListParagraph, li.MsoListParagraph, div.MsoListParagraph
{mso-style-priority:34;
margin-top:0in;
margin-right:0in;
margin-bottom:0in;
margin-left:.5in;
margin-bottom:.0001pt;
font-size:12.0pt;
font-family:"Calibri",sans-serif;}
span.EmailStyle17
{mso-style-type:personal-compose;
font-family:"Calibri",sans-serif;
color:windowtext;}
span.apple-converted-space
{mso-style-name:apple-converted-space;}
.MsoChpDefault
{mso-style-type:export-only;
font-family:"Calibri",sans-serif;}
@page WordSection1
{size:8.5in 11.0in;
margin:1.0in 1.0in 1.0in 1.0in;}
div.WordSection1
{page:WordSection1;}
/* List Definitions */
@list l0
{mso-list-id:43066483;
mso-list-template-ids:-273933286;}
@list l1
{mso-list-id:377322270;
mso-list-template-ids:491928292;}
@list l1:level1
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l1:level2
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:1.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l1:level3
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:1.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l1:level4
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:2.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l1:level5
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:2.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l1:level6
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:3.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l1:level7
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:3.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l1:level8
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:4.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l1:level9
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:4.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
ol
{margin-bottom:0in;}
ul
{margin-bottom:0in;}
--></style></head><body lang=EN-US link="#0563C1" vlink="#954F72"><div class=WordSection1><p class=MsoNormal style='background:white'><span style='color:black'>Dear Working Group members,<o:p></o:p></span></p><p class=MsoNormal style='background:white'><span style='color:black'> <o:p></o:p></span></p><p class=MsoNormal style='background:white'><span style='color:black'>On behalf of the Co-Chairs of this PDP Working Group, it might be helpful to reiterate the procedures in the Working Group Guidelines (see also below) for selecting a Co-Chair. Given those procedures and the fact that there is no requirement to hold an election if one is not deemed necessary, here is the suggestion to the Working Group for proceeding with the Co-Chair selection process:<o:p></o:p></span></p><p class=MsoNormal style='background:white'><span style='color:black'> <o:p></o:p></span></p><p class=MsoNormal style='margin-left:1.0in;text-indent:-.25in;mso-list:l0 level1 lfo1;background:white'><![if !supportLists]><span style='color:black'><span style='mso-list:Ignore'>1.<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='color:black'>Until end of day 08 May Working Group members should send either their objections to Brian Beckham’s becoming a co-chair and/or specific questions for Brian to the list;<o:p></o:p></span></p><p class=MsoNormal style='margin-left:1.0in;text-indent:-.25in;mso-list:l0 level1 lfo1;background:white'><![if !supportLists]><span style='color:black'><span style='mso-list:Ignore'>2.<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='color:black;background:white'>If no objections or questions are received, or Brian chooses to answer any specific questions that come in before or during the 09 May meeting, the Working Group will have the opportunity to confirm Brian’s appointment during the 09 May meeting. In fairness to Brian, we strongly urge that any questions for him be submitted in writing by COB on May 8.</span><span style='color:black'><o:p></o:p></span></p><p class=MsoNormal style='margin-left:1.0in;text-indent:-.25in;mso-list:l0 level1 lfo1;background:white'><![if !supportLists]><span style='color:black'><span style='mso-list:Ignore'>3.<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='color:black'>If objections are received or questions submitted that warrant a discussion/response on a call, these be addressed at the 9 May meeting at which next steps can also be decided (including an election if need be). <o:p></o:p></span></p><p class=MsoNormal style='background:white'><span style='color:black'> <o:p></o:p></span></p><p class=MsoNormal style='background:white'><span style='color:black'>Best regards,<o:p></o:p></span></p><p class=MsoNormal style='background:white'><span style='color:black'>Mary, Ariel, Berry, and Julie<o:p></o:p></span></p><p class=MsoNormal style='background:white'><span style='color:black'><o:p> </o:p></span></p><p class=MsoNormal style='background:white'><span style='color:black'>GNSO Working Group Guidelines: <a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__gnso.icann.org_en_council_annex-2D1-2Dgnso-2Dwg-2Dguidelines-2D30jan18-2Den.pdf&d=DwMDaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=adDIs0WEx_lLwFfrsdovxTYY8GkRHo5ibc8SR3Npdh8&m=Ym8ylE1Rarz6j47t0SS0VtAz5fEWwIdS5JAX-Xx74G4&s=7RCr3_oPoaIUPEiNI_189I-5fHP4IDGN8C2YdnPR5lA&e=" target="_blank"><span style='color:#954F72'>https://gnso.icann.org/en/council/annex-1-gnso-wg-guidelines-30jan18-en.pdf[gnso.icann.org]</span></a><o:p></o:p></span></p><p class=MsoNormal style='background:white'><span style='color:black'> <o:p></o:p></span></p><p class=MsoNormal style='background:white'><span style='color:black'>“2.1.4.2 Election of the WG Leaders<o:p></o:p></span></p><p class=MsoNormal style='background:white'><span style='color:black'> Unless a Chair has already been named by the Chartering Organization, normally a Chair will be selected at the first meeting of the WG. Until that time, the Chartering Organization’s liaison may fulfill the role of interim Chair. A Working Group may elect to have Co-Chairs and Vice-Chairs. Under extraordinary circumstances, ICANN staff may be requested to perform administrative co- ordination of the WG until such time a Chair can be appointed. Once selected, a Working Group Chair will need to be confirmed by the Chartering Organization (CO). <b>The newly elected Chair will act on a provisional basis until the Chartering Organization has confirmed the appointment. </b>If there are any objections to the selected Chair, the CO will conduct a vote to establish whether there is sufficient support for the selected Chair according to the voting procedures of the CO. If not, the Working Group will be requested to reconsider their choice for Chair and return to the CO with a new proposal. In the unlikely event that the selected Chair is rejected by the CO, the CO must articulate its reason for the rejection and the WG must be able to ask for reconsideration of the decision. (Emphasis added)<o:p></o:p></span></p><p class=MsoNormal style='background:white'><span style='color:black'> <o:p></o:p></span></p><p class=MsoNormal style='background:white'><span style='color:black'>Section 2.2: A suggested procedure to conduct elections may be:<o:p></o:p></span></p><ul style='margin-top:0in' type=disc><li class=MsoNormal style='color:black;mso-list:l1 level1 lfo2;background:white'>Nominations or self-nominations;<o:p></o:p></li><li class=MsoNormal style='color:black;mso-list:l1 level1 lfo2;background:white'>Statements of qualifications from candidates, which sets forth the qualifications, qualities and experience that they possess that will serve the particular WG;<o:p></o:p></li><li class=MsoNormal style='color:black;mso-list:l1 level1 lfo2;background:white'>Vote by simple majority;<o:p></o:p></li><li class=MsoNormal style='color:black;mso-list:l1 level1 lfo2;background:white'>Notification of and subsequent confirmation by the Chartering Organization of results of actions”<o:p></o:p></li></ul><p class=MsoNormal style='background:white'><span style='color:black'><o:p> </o:p></span></p><p class=MsoNormal><o:p> </o:p></p></div></body></html>