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--></style></head><body lang=EN-US link="#0563C1" vlink="#954F72"><div class=WordSection1><p class=MsoNormal><span style='font-size:11.0pt'>Dear All,<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'>Per the action items 1 and 2 below, please see the updated document, Proposed Procedures for URS Policy and Operational Recommendations. WG members are requested to review the document and send any comments, questions, or suggested changes to the WG list.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'>Best Regards,<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'>Julie<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'>Julie Hedlund, Policy Director<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'><o:p> </o:p></span></p><div style='border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in'><p class=MsoNormal><b><span style='color:black'>From: </span></b><span style='color:black'>gnso-rpm-wg <gnso-rpm-wg-bounces@icann.org> on behalf of Julie Hedlund <julie.hedlund@icann.org><br><b>Date: </b>Wednesday, August 22, 2018 at 4:20 PM<br><b>To: </b>"gnso-rpm-wg@icann.org" <gnso-rpm-wg@icann.org><br><b>Subject: </b>[gnso-rpm-wg] ACTIONS & NOTES: RPM PDP WG 22 August 2018<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt'><o:p> </o:p></span></p></div><p class=MsoNormal><span style='font-size:11.0pt;color:black'>Dear All,</span><o:p></o:p></p><p class=MsoNormal style='caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px'><span style='font-size:11.0pt;color:black'> </span><o:p></o:p></p><p class=MsoNormal style='caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px'><span style='font-size:11.0pt;color:black'>Please see below the action items and notes captured by staff from the RPM PDP WG call held on </span><span style='font-size:11.0pt'>22<span style='color:black'> August 2018 (17:00-18:30 UTC). Staff have posted to the wiki space the action items and notes. <i>Please note that these will be high-level notes and are not meant as a substitute for the recording.</i> The recording, AC chat, and attendance records are posted on the wiki at: </span><a href="https://community.icann.org/display/RARPMRIAGPWG/2018-08-22+Review+of+all+Rights+Protection+Mechanisms+%28RPMs%29+in+all+gTLDs+PDP+WG">https://community.icann.org/display/RARPMRIAGPWG/2018-08-22+Review+of+all+Rights+Protection+Mechanisms+%28RPMs%29+in+all+gTLDs+PDP+WG</a>. </span><o:p></o:p></p><p class=MsoNormal style='caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px'><span style='font-size:11.0pt;color:black'> </span><o:p></o:p></p><p class=MsoNormal style='caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px'><span style='font-size:11.0pt;color:black'>Best Regards,</span><o:p></o:p></p><p class=MsoNormal style='caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px'><span style='font-size:11.0pt'>Julie</span><o:p></o:p></p><p class=MsoNormal><span style='font-size:11.0pt'>Julie Hedlund, Policy Director<b><span style='color:black'> </span></b></span><o:p></o:p></p><p class=MsoNormal><b><span style='font-size:11.0pt;color:black'>==</span></b><o:p></o:p></p><p class=p1><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'> </span><o:p></o:p></p><p class=p1><b><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>ACTIONS: </span></b><o:p></o:p></p><p class=p1><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'> </span><o:p></o:p></p><p class=p1><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>ACTION ITEM 1: Proposed Procedures for URS Policy and Operational Recommendations -- Edit the second bullet on page 4. Put a period after "initial report". Delete the rest of the text.</span><o:p></o:p></p><p class=p1><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>ACTION ITEM 2: WG members to review the Proposed Procedures for URS Policy and Operational Recommendations and send any comments, questions, or suggested changes to the WG list.</span><o:p></o:p></p><p class=p1> <o:p></o:p></p><p class=p1><b><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>NOTES:</span></b><o:p></o:p></p><p class=p1><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'> </span><o:p></o:p></p><p class=p1><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>1. Review Agenda/SOIs:</span><o:p></o:p></p><p class=p1><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'> </span><o:p></o:p></p><p class=p1><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>-- New EFF representative Mitch replacing Jeremy. </span><o:p></o:p></p><p class=p1><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'> </span><o:p></o:p></p><p class=p1><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>2. Discussion of Proposed Procedures for URS Policy and Operational Recommendations (see attached Proposed Procedures for URS Policy and Operational Recommendations):</span><o:p></o:p></p><p class=p1><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'> </span><o:p></o:p></p><p class=p1><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>1) Review of Proposals from URS Sub Teams:</span><o:p></o:p></p><p class=p1><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'> </span><o:p></o:p></p><p class=p1><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>-- Contact Sub Teams if you have questions (Staff can provide names).</span><o:p></o:p></p><p class=p1><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'> </span><o:p></o:p></p><p class=p1><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>2) Logistical requirements for proposal submission from individual Working Group members:</span><o:p></o:p></p><p class=p1><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'> </span><o:p></o:p></p><p class=p1><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>-- Send your proposals via the online survey form or the Word doc or they won't be in order.</span><o:p></o:p></p><p class=p1><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>-- Deadline is 31 August for proposals.</span><o:p></o:p></p><p class=p1><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>-- Question: If someone has already submitted a proposal they need to resubmit using the form? Answer: Yes, it is very doubtful that anyone has submitted a proposal in a form that we are going to be requiring.</span><o:p></o:p></p><p class=p1><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>-- Question: Can we get a record of what we have sent and to whom do we send proposals if we use the Word form? Answer: SurveyMonkey will capture the submission that staff will send to the list and individuals as PDF. Send Word forms to Ariel Liang on staff at: ariel.liang@icann.org,</span><o:p></o:p></p><p class=p1><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>-- Question: Can we extend the deadline to 05 or 12 September for submissions? Answer: We have a very tight timeline. We will keep it at the 31st but if there is a lot of push back we may consider pushing back to early the following week.</span><o:p></o:p></p><p class=p1><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'> </span><o:p></o:p></p><p class=p1><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>3) Content requirements for proposals:</span><o:p></o:p></p><p class=p1><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'> </span><o:p></o:p></p><p class=p1><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>-- Question: Should the Sub Teams have to answer these questions for their own proposals? Or can the individuals have more time? Answer: The Sub Teams have been working over a long period of time and as a group have come up with draft recommendations, and these will need more discussion. They don't need the same level of detail.</span><o:p></o:p></p><p class=p1><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'> </span><o:p></o:p></p><p class=p1><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>4) Administrative review of proposals:</span><o:p></o:p></p><p class=p1><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'> </span><o:p></o:p></p><p class=p1><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>-- Staff will review the proposals and identify those that don't meet the criteria.</span><o:p></o:p></p><p class=p1><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'> </span><o:p></o:p></p><p class=p1><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>5) Meeting Duration:</span><o:p></o:p></p><p class=p1><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'> </span><o:p></o:p></p><p class=p1><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>6) Presentation of Proposals:</span><o:p></o:p></p><p class=p1><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'> </span><o:p></o:p></p><p class=p1><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>-- This is all happening over a pretty short time period. The time zone issue also can be significant, so it is better if the proponents can be on the call to present. If not, we should be able to designate an alternate. This proposal will be considered by the Co-Chairs.</span><o:p></o:p></p><p class=p1><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>-- Might need to schedule more meetings.</span><o:p></o:p></p><p class=p1><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>-- Concern that if many people wish to express their views and you only hear from one perspective then that could be an issue.</span><o:p></o:p></p><p class=p1><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>-- Also doesn't seem to allow for engaging in a debate via email since the poll is initiated right after the call.</span><o:p></o:p></p><p class=p1><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>-- Could allow less time for </span><o:p></o:p></p><p class=p1><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>-- Before presentation, encourage WG members to propose questions for the proponents and post on mailing list </span><o:p></o:p></p><p class=p1><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>-- Instead of 2 min response to questions, 3-4 min for proponents to respond would be more effective </span><o:p></o:p></p><p class=p1><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>-- Each proposal needs to be under 30 min total for the presentation and discussion</span><o:p></o:p></p><p class=p1><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>-- Want a diversity of people for presenting. Need to decide which proposals have significant support to go into the Initial Report.</span><o:p></o:p></p><p class=p1><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>-- It would be ideal to have a diversity of SGs and Cs supporting a proposal -- support across the WG.</span><o:p></o:p></p><p class=p1><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>-- The poll should be transparent with names attached.</span><o:p></o:p></p><p class=p1><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>-- After the presentations, the proponent should be permitted to elaborate after the presentation via email, and start the poll a few days later.</span><o:p></o:p></p><p class=p1><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>-- Concerns about "significant support" -- there should be a predetermined level and applies equally.</span><o:p></o:p></p><p class=p1><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>-- All the URS Sub Team proposals should go through the same poll.</span><o:p></o:p></p><p class=p1><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>-- The bias is towards inclusion.</span><o:p></o:p></p><p class=p1><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'> </span><o:p></o:p></p><p class=p1><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>7) Co-Chair's review of proposals:</span><o:p></o:p></p><p class=p1><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'> </span><o:p></o:p></p><p class=p1><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>-- This is not the consensus call process.</span><o:p></o:p></p><p class=p1><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>-- The point of the Initial Report is to get feedback from the community.</span><o:p></o:p></p><p class=p1><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>-- Question: One of the problems we had in the IGO/INGO group was the perception where those leading the working group supported a matter silence was treated as tacit support, when those leading the working group were against a matter silence was treated a implicit objection. Could this happen here?</span><o:p></o:p></p><p class=p1><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>-- Page 4: Second bullet point, that Sub Team recommendations will be included as a WG recommendation -- but individual member proposals are excluded by default. But Sub Team recommendations are reviewed by the plenary.</span><o:p></o:p></p><p class=p1><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>-- Sub Team recommendations are already the result of work of WG members.</span><o:p></o:p></p><p class=p1><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>-- Page 4: There is some non-parallel drafting in the second and third bullet points. Seems to suggest that these won't be treated equally.</span><o:p></o:p></p><p class=p1><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>-- Sub Team recommendations in the end will have no advantage over individual recommendations in the Final Report. It is not the intent to give greater weight to Sub Team recommendations.</span><o:p></o:p></p><p class=p1><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'> </span><o:p></o:p></p><p class=p1><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>ACTION ITEM: Edit the second bullet on page 4. Put a period after "initial report". Delete the rest of the text.</span><o:p></o:p></p><p class=p1><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'> </span><o:p></o:p></p><p class=p1><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>Submission Form: https://www.surveymonkey.com/r/URSProposal</span><o:p></o:p></p><p class=p1><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'> </span><o:p></o:p></p><p class=p1><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>-- Urging the WG members to use the online form.</span><o:p></o:p></p><p class=p1><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>-- Whether they are going to be in the Final Report as a consensus recommendations is a separate point. Whether a proposal is WG or individual will not determine what is in the Final Report.</span><o:p></o:p></p><p class=p1><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'> </span><o:p></o:p></p><p class=p1><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>3. Begin consideration of the sub team recommendations, under the proposed framework (see attached Super Consolidated URS Topics Table – with Findings, Issues, and Suggestions from all Three URS Sub Teams for Working Group Discussion) – postponed to the next meeting.</span><o:p></o:p></p><p class=p1><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'> </span><o:p></o:p></p><p class=p1><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>4. Next meeting: Asia Pacific Time for the last meeting of the month -- Wednesday, 29 August at 1200 UTC.<b> </b></span><o:p></o:p></p></div></body></html>