[Gnso-sc-budget] CCEG-IG Costings

Sat Jun 2 14:28:38 UTC 2018

I am sharing the below email, as I think it may be of interest to those who are not subscribed to the GNSO Council mailing list. I apologise for the cross-posting if you have already received it in your inbox.

So we can see that the cost implications of the Cross-Community Engagement Group on IG are minimal. However there was one question that Carlos noted in his original email that could not be answered, as ICANN has no easy way of retrieving this information:

· time/costs, meetings and travel that can be assigned to Executives & Board members engaged in IG issues, including but not limited ITU, other governmental multi-laterals, ISOC, GSMA and other private sector orgs, IETF and other quangos, similar activities

I think it would be useful if we could get more insights into how much ICANN spends on staff travel, particularly outside of ICANN meetings, along with, in aggregate form, what class of travel staff are using and how far in advance travel is booked. I do not doubt that this travel is essential and I do not want to curtail any that serves a legitimate business purpose, but I do think it would be useful for us to understand how much it costs to, say, have a delegation at the ITU Plenipot or the European Commission's High Level Group on Internet Governance. (I was reading the minutes of their meeting last week, and saw ICANN sent Los Angeles-based staff rather than Brussels-based staff to this meeting in Brussels.)

We do not need this information urgently; I understand there are going to be limitations to what information can practically be reported back; and local staff are not always going to be the appropriate expert to send somewhere. Nonetheless, I hope in the future, and perhaps as part of the FY20 budget process, we could have some more insights into projected staff travel expenditure (and/or real expenditure in the preceding fiscal year).

Thank you,

Ayden

‐‐‐‐‐‐‐ Original Message ‐‐‐‐‐‐‐
On 2 June 2018 12:41 AM, Marika Konings <marika.konings at icann.org> wrote:

> All, please find hereunder a response to the questions that the Council put forward in relation to overall IG engagement costings.
>
> Best regards,
>
> Marika
>
> Marika,
>
> Mandy, Nigel, Rob and I participated to producing the answers below. Not sure if the answers should be sent by you to the council or by any one of us. Please let us know your thoughts.
>
> The Staff and resources involved in Government Engagement are best described in the FY19 Budget documents as referenced below:
>
> - Document 4 – Module 1 – Engagement activities. This includes more than Government engagement activities.
> - Document 6 - FY19 Excel Spreadsheet by Portfolio and by Projects. Please note that this document contains the numbers of staff full-time equivalent, indicated at the project level.
>
> Both documents can be found at https://www.icann.org/resources/pages/governance/current-en. The total spend for Government and IGO engagement is $3.2 and is broken down as follows:
>
> Totals for the portfolios are in USD and are rounded to the nearest millions with thousands as a decimal
>
> - Portfolio 4.1.1 Coordination of ICANN participation in Internet governance $1.1
>
> - Project 178604 Recurring Activity: ICANN Internet Governance Engagement
>
> - Portfolio 4.2.1 Working with Governments and Intergovernmental organizations   $0.6
>
> - Project 154157 High Level Government meeting
> - Project 178602 FY19 GE Government Advisory Committee (GAC) Engagement and support
> - Portfolio 4.3.1 Support Internet Governance Ecosystem Advancement $1.5
>
> - Project 175418 Recurring Activity – Government and IGO Engagement
>
> Similarly, the amount of resources dedicated to the GAC support can be found in the Document 6 of the FY19 budget, under project 151210, which reflects 3.4 FTEs and $0.5m in support. See general description below:
>
> The support team focuses on assisting GAC members and leadership on all operational matters surrounding the GAC’s work: preparation for all meetings (agenda development, scheduling, calendaring), conducting (managing the remote connectivity capabilities), and follow-up (minutes, action items/next steps, reporting, etc.) for all plenary, working group and committee leadership meetings, development and maintenance of the GAC web resources and the posting and maintenance of related content for all committee activities, working groups and informational resources, management membership records, tracks attendance for committee activities, conducts election processes and supports GAC members in fulfillment of the various SO-AC responsibilities the committee has regarding organizational reviews and the empowered community administration.
>
> For the time/costs and staff involved in meetings and calls that support the previously called CWG on IG are included in the totals provided about government engagement above. For some additional detail:
>
> - Staff support comes from the Government and IGO Engagement team. This work occupies about 0.1 of the time of Desiree Cabrera (in LA) and perhaps 0.1 to 0.15 of Nigel Hickson’s time in Geneva; this is for the WG calls, held perhaps every 2 months or so, support on discussing issues and dialogue at ICANN and other meetings;
> - The only other support provided to the CCW on IG has been (and could be looking ahead) very small consultancy expenditure for report writing. This has not exceeded $2k in any year.
>
> Travel expenditures by the Board and the executives are not currently tracked and reported according to the subject of the meeting, differently than by the projects.
>
> Thank you.
>
> Best,
>
> Xavier
>
> Xavier Calvez
>
> ICANN – SVP & CFO
>
> 12025 Waterfront Drive, Suite 300
>
> Los Angeles, CA 90094
>
> Phone:   310-301-5838
>
> Mobile:  805-312-0052
>
> Fax:        310-957-2348
>
> From: council <council-bounces at gnso.icann.org> on behalf of Rafik Dammak <rafik.dammak at gmail.com>
> Date: Thursday, March 15, 2018 at 11:47
> To: Ayden Férdeline <icann at ferdeline.com>
> Cc: GNSO Council List <council at gnso.icann.org>
> Subject: Re: [council] Agenda for Council meeting
>
> Hi,
>
> thanks, Carlos, Ayden for those questions,
>
> I assume those are not addressed directly to the CWG-IG as several are not under its remit, except those related to calls and partly the annual report that supporting staff from Government Engagement  Team can respond.
>
> Best,
>
> Rafik
>
> 2018-03-14 14:44 GMT-04:00 Ayden Férdeline <icann at ferdeline.com>:
>
>> I support these questions being asked. I hope we may also be able to seek clarification as to how much it costs for the CCWG-IG's annual report to be generated. From what I understand it is compiled by an external consultant. I would also like to understand the costs associated with subscribing to various regulatory intelligence services; occasionally I have seen reports downloaded from Cullen International shared on the CCWG-IG list, but there may be other services that are utilized.
>>
>> Best wishes,
>>
>> Ayden Férdeline
>>
>> ‐‐‐‐‐‐‐ Original Message ‐‐‐‐‐‐‐
>>
>> On 14 March 2018 6:31 PM, Carlos Raul Gutierrez <crg at isoc-cr.org> wrote:
>>
>>> I want to make a specific mention to the Agenda item #5
>>>
>>> If the resolution will ask for more financial details on the overall IG engagement costing, I request to make it add "across"  the traditional budget structure for the purposes of this question, and add
>>>
>>> ·         time/costs, meetings and travel that can be assigned to Executives & Board members engaged in IG issues, including but not limited  ITU, other governmental multi-laterals, ISOC, GSMA and other private sector orgs, IETF and other quangos, similar activities
>>>
>>> ·         time/costs and staff involved in Government Engagement
>>>
>>> ·         time/costs and staff involved in direct support to GAC
>>>
>>> ·         time/costs and staff involved in meetings and calls that support the previously called CWG on IG
>>>
>>> My assumption is that the last line, which seems to be the most important issue during the council's discussion, will be well small compared to the other ones. Are we focusing on the right issues here?
>>>
>>> Carlos Raúl Gutiérrez
>>>
>>> ISOC Costa Rica Chapter
>>>
>>> skype carlos.raulg
>>>
>>> [+506 8837 7176](tel:+506%208837%207176)
>>>
>>> ________
>>>
>>> Apartado 1571-1000
>>>
>>> COSTA RICA
>>>
>>> On Wed, Mar 14, 2018 at 12:56 PM, Heather Forrest <haforrestesq at gmail.com> wrote:
>>>
>>>> Colleagues,
>>>>
>>>> Without the AC room, we'll be relying on the agenda and links as posted in the ICANN61 meeting schedule, here: [chrome-extension://cfeleongjhdjephegmmmdjgbfjiindbe/images/webicon_green.png][https://61.schedule.icann.org/meetings/647702[61.schedule.icann.org]](https://urldefense.proofpoint.com/v2/url?u=https-3A__61.schedule.icann.org_meetings_647702&d=DwMFaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=7_PQAir-9nJQ2uB2cWiTDDDo5Hfy5HL9rSTe65iXLVM&m=y_QXW3zgWo0efzDgdHEORHN3VJ1p08Sjt-948pRZgho&s=TNRnoMD4kAubft8bPJkPNTstyw3Nkd0SchJc2ktjxuk&e=)
>>>>
>>>> Many thanks and best wishes,
>>>>
>>>> Heather
>>>>
>>>> _______________________________________________
>>>>
>>>> council mailing list
>>>>
>>>> council at gnso.icann.org
>>>>
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>>
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