[Gnso-sc-budget] GNSO Council's Strategic Planning Session Travel Report is out

[Xavier J. Calvez]

Ayden,
As an illustration to a point that applies broadly, I am taking the example of your quick evaluation below to remind everyone that the cost of 1 day of meeting is not only including the costs directly incurred for each community participant (hotel and per diem), but the costs of room rental, catering, AV support, staff support (Meetings team, IT team, Policy/MSSI/GSE/GE departments as applicable), etc…

Thank you.

Best,

Xavier

Xavier Calvez
ICANN – SVP & CFO
12025 Waterfront Drive, Suite 300
Los Angeles, CA 90094
Phone:   310-301-5838
Mobile:  805-312-0052
Fax:        310-957-2348

From: Gnso-sc-budget <gnso-sc-budget-bounces at icann.org> on behalf of Ayden Férdeline <icann at ferdeline.com>
Reply-To: Ayden Férdeline <icann at ferdeline.com>
Date: Thursday, May 31, 2018 at 1:03 AM
To: "gnso-sc-budget at icann.org" <gnso-sc-budget at icann.org>
Subject: [Gnso-sc-budget] GNSO Council's Strategic Planning Session Travel Report is out

Dear all,

I noticed that the travel report has now been published for the GNSO Council's Strategic Planning Session back in January (and the Non-Contracted Parties House Intersessional, which has been combined into this report because of overlapping dates). You can find it here:

https://community.icann.org/display/trvlconstit/ICANN+Face-to+Face+Meeting?preview=/71603563/84224328/2018-02-01%20-%20GNSO%20NCPH%20-%20LAX.pdf [community.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_display_trvlconstit_ICANN-2BFace-2Dto-2BFace-2BMeeting-3Fpreview-3D_71603563_84224328_2018-2D02-2D01-2520-2D-2520GNSO-2520NCPH-2520-2D-2520LAX.pdf&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=IWWGaKyGUGcKQNGe7LtArAou7HP6fPR5aWjbPBUFZ3k&m=fsSQRbs2v-sA-gaWr4ZqcDfVPLZRY9zVyzrcQUc_KuE&s=ZZCeIwKY4w_p17xQVs-ShU9FGpTTJUK0eLn6nUsxFew&e=>

Based on FY18 costs, the daily per diem was USD 50 per traveler, and hotel accommodation was USD 255 per night. My back of the napkin maths thus suggests it would cost USD 6,710 to extend the Strategic Planning Session from two days to three days for 22 people (21 members of the Council, and one volunteer facilitator).

That said, neither we nor the Council manage our own budget here. If we did, perhaps we could suggest means of achieving cost savings. (One idea that I might have put forward, and I am speaking in my personal capacity now, would be to cap visa reimbursements at USD 500 per traveller.)

Best wishes,

Ayden


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