[Gnso-sc-budget] SCBO - 2019-2020 Cycle Begins and Next Steps

Tue Oct 29 22:30:02 UTC 2019

Hi Maxim,

The SOPC has long been more organized around ICANN’s annual budget matters than the SCBO. They’ve scheduled dedicated sessions at ICANN meetings for as long as I can remember and as such I would not characterize their session in Montreal as being targeted to the SCBO. They did however allocate 10 minutes on their agenda to discuss collaboration with the SCBO. In the end, the CCNSO designs its own schedule to meet its needs and priorities first, as does the GNSO. This always results in conflicts. Given the advanced schedule planning requirements for ICANN meetings, the conflict was already recognized back in July when the SOPC and SCBO jointly met without real flexibility to shift a whole session in preparation for Montreal. Nonetheless, the SOPC still extended an invitation for interested SCBO members while recognizing that only a few, if any, may not be able to attend this time around.

In review of the GNSO’s Working Session on Sunday <https://community.icann.org/pages/viewpage.action?pageId=115639721> , the following agenda items conflict with the first 60 minutes of the SOPC agenda, “[13:20-14:00] PDP3.0 Update & discussion with Brian Cute,” “[14:00-14:20] Update from Bylaws DT,” and “[14:20-14:35] Q&A with GNSO Liaison to the GAC candidate” These are indeed important topics for GNSO Council members. Perhaps a Council member or two that is on the SCBO can coordinate with their respective SG/C to attend these three agenda items in their place and be briefed later (or recording) as to become available for the SOPC session? Another possible option is for Councilors to coordinate with their respective groups SME’s as they are also welcome to attend the SOPC session. Recognizing this conflict is also why I committed to being there for the 60 minutes of their session as a fallback plan and report back to the SCBO. 

Ultimately though, the SCBO should also determine if there is interest in the meeting jointly going forward. Staff (GNSO & CCNSO) can explore less conflicted dates and times for the March 2020 meeting and with an earlier entry point of the ICANN meeting scheduling process to mitigate a conflict. 

While the two groups likely won’t meet face to face in Montreal, policy staff supporting both groups do anticipate scheduling coordination calls as the 5YSP and FY21 documents are released for public comment should both groups agree to do so. If these sessions become scheduled, it will be important for the SCBO to familiarize themselves with the materials earlier in the process than prior years as to ensure two way collaboration on their respective groups position(s) to identify issues of joint interest.

Thank you.

B

Berry Cobb

@berrycobb 

GNSO Policy Consultant

From: Maxim Alzoba <m.alzoba at gmail.com> 
Sent: Tuesday, October 29, 2019 07:47
To: policy at bacinblack.com
Cc: gnso-secs at icann.org; gnso-sc-budget at icann.org; Michele Neylon - Blacknight <michele at blacknight.com>
Subject: Re: [Gnso-sc-budget] SCBO - 2019-2020 Cycle Begins and Next Steps

Hello Berry, 

Is it possible to check why does the single session targeted (hopefully)

for the SCBO members overlaps with the GNSO Council working session (since the slots for the latter were long known)?

Sincerely Yours,

Maxim Alzoba
Special projects manager,
International Relations Department,
FAITID

Current UTC offset: +3.00 (.Moscow)

On 23 Oct 2019, at 15:09, Michele Neylon - Blacknight <michele at blacknight.com <mailto:michele at blacknight.com> > wrote:

Berry

Thanks for the useful summary.

With regard to the SCBO Chair – we might need to wait and see who stays on and who joins this group before we move forward with that?

Regards

Michele

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From: Gnso-sc-budget < <mailto:gnso-sc-budget-bounces at icann.org> gnso-sc-budget-bounces at icann.org> on behalf of " <mailto:policy at bacinblack.com> policy at bacinblack.com" < <mailto:policy at bacinblack.com> policy at bacinblack.com>
Date: Wednesday 16 October 2019 at 23:00
To: " <mailto:gnso-sc-budget at icann.org> gnso-sc-budget at icann.org" < <mailto:gnso-sc-budget at icann.org> gnso-sc-budget at icann.org>
Subject: [Gnso-sc-budget] SCBO - 2019-2020 Cycle Begins and Next Steps

Dear SCBO Team,

I hope you enjoyed the small break away from activities related to ICANN’s budget and strategic planning in regards to the GNSO Council. The break, though, is now over and this email is intended to restart momentum.

You will have seen a separate email with the announcement that the IANA/PTI FY21 budget cycle has begun. If you look back on the GNSO Council’s  <https://gnso.icann.org/sites/default/files/file/field-file-attach/projects-list-14oct19-en.pdf> Project List (towards the bottom of the PDF), the SCBO has completed a fair amount of work over the past few years, including the earlier days prior to this group being formally chartered by the GNSO Council in early 2018. The “Completed in Prior Period” section of the Project List contains links to prior comments developed in contribution to public comment proceedings.

Below is a summary of activities ahead of the SCBO.

Renewed Call for Volunteers (CfV):

1.	Shortly, staff will send a notice to the GNSO Council asking for current members to confirm their continued participation on the SCBO and to extend an invitation to the new incoming Councilors. The  <https://community.icann.org/download/attachments/74580769/SCBO%20Roster%20-%20WG-2019-08-18-11-46-02.pdf?version=2&modificationDate=1566155512000&api=v2> SCBO roster currently shows coverage across the SGs and Cs, although not in true form as defined in the  <https://community.icann.org/download/attachments/74580767/gnso-council-budget-charter_v1.1.pdf?version=1&modificationDate=1540727828000&api=v2> charter. 
2.	In parallel, staff will send a CfV notice to the SG/C Leaders asking them to confirm their respective SME’s continued participation or to put forward new persons interested in representing their respective group.
3.	I’m not expecting a large change to our current roster, but this level of confirmation is required as part of the charter and hopefully we find some new interest.
4.	Note: any SME members presently on the roster that are not (re)confirmed by their respective SG/C Leadership a short time after ICANN66 will be converted to “Observer” on the SCBO roster and mailing list.

Need for a new SCBO Chair:

*	First, staff would like to extend our gratitude and appreciation to Ayden for his Chair leadership over the last two years. As you likely know, his term on the Council will conclude in Montreal and he can no longer serve in this role. If you reviewed any of the past activities from the Project List above, Ayden helped manage each one of them. He should also be considered a foundational member of the SCBO that helped transform this responsibility of the Council from an ad-hoc and reactive nature to one of being proactive and more predictable. We do hope he continues his participation as a SME representing the NCSG.
*	For those Council members who remain, is there interest in taking over this role?
*	The role of Chair is limited only to Council members, so those here whose term will continue in the 2019-2020 session should start to consider if they have available bandwidth and interest to take this on. The most active period is typically from now until March of the following year. For this cycle, the SCBO will likely also assist again with the conclusion of the five year strategic plan (5YSP) in addition to the FY21 budget and operating plan. Therefore, we expect it will be a bit more active than what normally transpired in prior fiscal years. That said, we do have a stronger cadence in reviewing financial and operations materials in preparation of drafts for the GNSO Council.

CCNSO Session with SOPC at ICANN66:

*	You will recall we had a joint session with the CCNSO’s SOPC back in July 2019 where the primary topic focused more on the 5YSP. This was an attempt to increase collaboration between the two SOs as part of larger mormentum to enhance collaboration on other topics of interest between the two Supporting Organizations.
*	To continue collaboration in the budget and operations arena, the CCNSO has extended an invitation to the SCBO in Montreal; scheduled for Sunday, 3 Novmeber at 13:30 to 16:16. The first half of their session will engage with ICANN’s Finance team and discussion of their budget and strategic planning efforts. I anticipate it to be a more involved session than what the GNSO Council morning session with ICANN Finance will have time for. Unfortunately though, the SOPC time conflicts with the GNSO Council’s draft agenda for Sunday and the SOPC is aware of this conflict. I have committed to be there for the first half of their session and I’m hopeful that we can find at least one Councilor to also make an appearance. Aspirationaly, that someone would be the new SCBO Chair, if we can find interest in the role quickly enough. SCBO SME’s are also encouraged to attend the SOPC session. Further information can be found on the schedule of the meetings page:  <https://66.schedule.icann.org/meetings/1116949> https://66.schedule.icann.org/meetings/1116949.
*	Once topic of discussion is that the SOPC’s charter allows it to appoint a liasion for collaboration of budget and oerations topics with other SO/AC groups. The SCBO should consider this option of continued collaborabion in the near future. An excerpt from the SOPC charter, “The Chair of the SOPC may invite other supporting organisations and advisory committees or constituencies to appoint liaisons (maximum two per SO/AC), in accordance with their own rules and procedures. These liaisons participate on an equal footing in the deliberations and sessions of the SOPC. However, if explicitly requested by the Chair, liaisons shall not participate in the process of seeking out and fostering participation and input from ccTLD managers and providing regular feedback to the ccNSO on the strategic and operational planning processes, nor in preparing a relevant Rejection Action Petition.”

Please start to work with your respective leadership groups in preparation for the renewed Call for Volunteers. If you think you are interested in taking on the Chair role, please express intest to the mailing list or sound off with a nomination of an interested candidate.

Thank you.

B

Berry Cobb

@berrycobb 

GNSO Policy Consultant

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