[Gnso-sc-budget] SCBO Agenda 15 Jan 2020 - ICANN's 5YS&OP + FY21 Budget

Tue Feb 4 13:00:00 UTC 2020

Hi all,

I send my apologies for Wednesday. I have a schedule conflict with work and
will not be able to make it.

I have added some comments on the constituency travel as agreed.

I would also like to use this opportunity to bump my questions on the
presentation of ALAC events in the budget and our own intersessionals.
Again the purpose of this is not to complain about money being spent; ALAC
events are there in the budget because they have been separately agreed
upon with ICANN. But do we have anything like that at the GNSO and if so,
where does it appear?

Thanks and have a nice day,

On Sat, Jan 25, 2020 at 5:52 PM Raphael Beauregard-Lacroix <
rbeauregardlacroix at gmail.com> wrote:

> Thanks Berry and Xavier for those clarifications.
>
> I am still uncertain as to how these meetings compares to whatever may be
> going on at the level of the GNSO.
>
> I see three options: we (GNSO) have no functional equivalents; we have
> equivalents but they are internally funded by the GNSO or individual SGs;
> we have equivalents and the funding comes from a more general budget line
> or ABRs (and so is somewhat hidden, as far as the presentation of the
> budget goes)
>
> The NCPH intersessional would be one example; I don't remember it
> individually standing out in the budget, and as far as I know there will be
> one before ICANN 68. I admit I do not know what or who is funding that one,
> so that does not really help me identify which option corresponds to the
> reality.
>
> And more generally I suppose that would be a valid point of inquiry for
> other SOs and ACs, although that's beyond our remit here.
>
> As a note, for now I'm trying to understand why these items are somewhat
> "singled out" in the budget (and accessorily, where I should trace the
> monies attributed to "side" events like the NCPH).
>
> Thanks,
>
>
>
>
>
> On Sat, Jan 25, 2020 at 5:33 PM Xavier J. Calvez <xavier.calvez at icann.org>
> wrote:
>
>> Raphael,
>>
>> Adding to Berry’s answer below, which I believe is correct, I am offering
>> below historical background to the current situation, and not a
>> justification that the current situation should remain as is. So, the
>> information below is offered to help your discussion, not to argue against
>> or to prevent a public comment to be submitted about the funding treatment
>> of the At Large roadmap of meetings.
>>
>> At-Large operates in 5 regions, and ALAC has offered about 5 years ago a
>> roadmap of meetings to be supported by ICANN. This roadmap has been
>> included in the ICANN 5-year operating plan, as a change and improvement of
>> the previous mode where ALAC had to request an exceptional funding of each
>> meeting, one be one. The roadmap is as follows:
>>
>>    - Roadmap has a 5-year cycle.
>>    - During the 5-year, 1 ATLAS meeting occurs (it just happened in
>>    Montreal at ICANN66), this is the largest event of the 5-year roadmap.
>>    - There are then 5 regional assemblies, which are distributed over 3
>>    of the remaining 4 years (there is no regional assemblies during the year
>>    when the ATLAS meeting occurs, nor in the year before I think).
>>
>>
>>
>> Thank you.
>>
>>
>>
>> Best,
>>
>>
>>
>> Xavier
>>
>>
>>
>> *Xavier Calvez*
>>
>> SVP & Chief Financial Officer
>>
>> ICANN
>>
>> P: +1 (310) 301-5838 (Direct) | M: +1 (805) 312-0052
>>
>> E: *xavier.calvez at icann.org <xavier.calvez at icann.org>* | www.icann.org
>>
>> 12025 Waterfront Drive, Ste 300, Los Angeles, CA 90094
>>
>>
>>
>>
>>
>> *From: *Gnso-sc-budget <gnso-sc-budget-bounces at icann.org> on behalf of "
>> policy at bacinblack.com" <policy at bacinblack.com>
>> *Date: *Saturday, January 25, 2020 at 1:57 PM
>> *To: *'Raphael Beauregard-Lacroix' <rbeauregardlacroix at gmail.com>, 'John
>> McElwaine' <john.mcelwaine at nelsonmullins.com>
>> *Cc: *"gnso-sc-budget at icann.org" <gnso-sc-budget at icann.org>
>> *Subject: *Re: [Gnso-sc-budget] SCBO Agenda 15 Jan 2020 - ICANN's 5YS&OP
>> + FY21 Budget
>>
>>
>>
>> Hi Raphael,
>>
>>
>>
>> I will make an attempt to respond to your question, but I will admit that
>> I’m fully in the know about these planned RALO engagement sessions.
>>
>>
>>
>> As I understand, these are Regional General Assemblies that occur
>> infrequently across at least four of the five RALOs. Only one or two may
>> occur any given fiscal year and are largely dependent on key events and
>> their location as to maximize participation while minimizing cost. Because
>> these do not occur on regular schedules, they are not incorporated into the
>> annual Policy budget.
>>
>>
>>
>> For the draft FY21, the LACRALO event coincides with the ICANN 67 meeting
>> in Cancun. The EURALO event looks to coincide with EuroDIG in Trieste
>> Italy. $104K and $65K are allocated to each meeting respectively.
>>
>>
>>
>> An additional important note is that just because a group or a meeting
>> isn't specifically called out in the budget, doesn't mean they are not
>> funded for specific reasons or meetings.
>>
>>
>>
>> Please advise if this addresses your question. Else, I can funnel this
>> back to the Finance team for additional information.
>>
>>
>>
>> Thank you.
>>
>>
>>
>> B
>>
>>
>>
>> Berry Cobb
>>
>> GNSO Policy Consultant
>>
>> @berrycobb
>>
>>
>>
>> *From:* Raphael Beauregard-Lacroix <rbeauregardlacroix at gmail.com>
>> *Sent:* Friday, January 24, 2020 10:40
>> *To:* John McElwaine <john.mcelwaine at nelsonmullins.com>
>> *Cc:* policy at bacinblack.com; gnso-sc-budget at icann.org
>> *Subject:* Re: [Gnso-sc-budget] SCBO Agenda 15 Jan 2020 - ICANN's 5YS&OP
>> + FY21 Budget
>>
>>
>>
>> I all,
>>
>>
>>
>> I have a quick question, which some of you who have been around longer
>> may be able to answer.
>>
>>
>>
>> How come ALAC gets two funded meetings in a single FY for a total of 170
>> 000 USD? See p.16 of the budget. That's more than the equivalent of 50
>> travel slots... It seems a lot and I wonder how come Org is funding that.
>>
>>
>>
>> Thanks,
>>
>>
>>
>>
>>
>>
>>
>> On Mon, Jan 20, 2020 at 5:37 PM John McElwaine <
>> john.mcelwaine at nelsonmullins.com> wrote:
>>
>> Dear SCBO Team,
>>
>>
>>
>> Thanks to Raphael who has added some comments.  I have taken the
>> initiative and drafted an outline and some general comments: https://drive.google.com/drive/folders/0ANDIuVypFmHNUk9PVA
>> [drive.google.com]
>> <https://urldefense.proofpoint.com/v2/url?u=https-3A__drive.google.com_drive_folders_0ANDIuVypFmHNUk9PVA&d=DwMFaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=IWWGaKyGUGcKQNGe7LtArAou7HP6fPR5aWjbPBUFZ3k&m=FYa-6vgnHmdy2r7cL9Juuty3we3xUtTk1G-P03lTG2s&s=cUVNOCA56sU7Bsg8L5MuJL6tNQnOQYvDpchDpZP88hI&e=>
>>
>>
>>
>> It would be great if a councilor with some experience working on PDP 3.0
>> would add a few sentences to Sections 1 and 2 of the Comment Discussing the
>> goals to “Evolve and Strengthen the Multistakeholder Model to Facilitate
>> Diverse and Inclusive Participation in Policymaking” and “Evolve and
>> Strengthen the ICANN Community’s Decision-making Processes to Ensure
>> Efficient and Effective Policymaking.”
>>
>>
>>
>> Also, if anyone has interest or involvement in Appendix C: Evolving
>> ICANN’s Multistakeholder Model Work Plan, then your input would be valuable
>> to the same section.
>>
>>
>>
>> If an SCBO member has project management experience, we could use your
>> input on Section entitled “Planning at ICANN.”
>>
>>
>>
>> Lastly, I am looking for a few people to take a look at:
>>
>>
>>
>> 1.    Policy Development and Advice - (pp. 243-246)
>>
>> 2.    Policy Research - (pp. 247-249)
>>
>> 3.    Constituent and Stakeholder Travel - (pp. 258-259)
>>
>>
>>
>> Of course, if you have any other specific comments concerning the 5YS&OP
>> or FY21 Budget, please email those to the list.
>>
>>
>>
>> Best,
>>
>>
>>
>> John
>>
>>
>>
>>
>>
>> *From:* Gnso-sc-budget <gnso-sc-budget-bounces at icann.org> *On Behalf Of *
>> policy at bacinblack.com
>> *Sent:* Thursday, January 16, 2020 7:25 AM
>> *To:* gnso-sc-budget at icann.org
>> *Subject:* Re: [Gnso-sc-budget] SCBO Agenda 15 Jan 2020 - ICANN's 5YS&OP
>> + FY21 Budget
>>
>>
>>
>> *◄External Email►* - From: gnso-sc-budget-bounces at icann.org
>>
>>
>>
>> Hi All,
>>
>>
>>
>> Thank you for attending the call yesterday. I extend special appreciation
>> to Xavier and Shani for also being in attendance. Their presence allowed
>> for authoritative responses to your questions and I found that to be highly
>> valuable. I encourage the SCBO to leverage this resource while you
>> formulate draft positions for the GNSO Council to consider.
>>
>>
>>
>> Below are links to the SCBO’s new Google Drive and documents that the
>> team will work with.
>>
>>
>>
>> *Google Drive Link:*
>> https://drive.google.com/drive/folders/0ANDIuVypFmHNUk9PVA
>> <https://urldefense.proofpoint.com/v2/url?u=https-3A__drive.google.com_drive_folders_0ANDIuVypFmHNUk9PVA&d=DwMFAg&c=qmi9WrYRGQEDDOxOwKrAjW7mWovpzN_EKyRbeK_zbP0&r=Kepk-9GEB6JgOj0vUGl8c0hdrRM7FW-8Is-VAQU1VAk&m=eLK1Z95ote0CR64k-Um_fv7HryaXbYkZI2yL1xpcC_M&s=AiShu2CLLeCEmmim7af5Vrfb_NTTVYLhBb0ObvvCucc&e=>
>>
>>
>>
>> *GNSO Council’s Draft of Comments:*
>> https://docs.google.com/document/d/1VM9UlOR86Z4iSKo5s-Ip_1kWC2QrKLAb/edit
>> <https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_document_d_1VM9UlOR86Z4iSKo5s-2DIp-5F1kWC2QrKLAb_edit&d=DwMFAg&c=qmi9WrYRGQEDDOxOwKrAjW7mWovpzN_EKyRbeK_zbP0&r=Kepk-9GEB6JgOj0vUGl8c0hdrRM7FW-8Is-VAQU1VAk&m=eLK1Z95ote0CR64k-Um_fv7HryaXbYkZI2yL1xpcC_M&s=3quZZm9NrYkN0h89C_daee9pUJlp4X37RZS6EEnyV4Y&e=>
>>
>>    - As mentioned on yesterday’s call, this document is open for members
>>    to start populating it with initial thoughts, positions, and questions for
>>    the team to consider. Please confirm that you are in SUGGESTION MODE when
>>    adding content to the document. Also, please use side-bar commenting to ask
>>    questions or respond to another member’s suggested add or edit.
>>
>>
>>
>> *FY21-FY25 Documents for Public Comment Folder:*
>> https://drive.google.com/drive/folders/1bYBdPgx4su7pDoGQWa0FgUVQaCGNkcEd
>> <https://urldefense.proofpoint.com/v2/url?u=https-3A__drive.google.com_drive_folders_1bYBdPgx4su7pDoGQWa0FgUVQaCGNkcEd&d=DwMFAg&c=qmi9WrYRGQEDDOxOwKrAjW7mWovpzN_EKyRbeK_zbP0&r=Kepk-9GEB6JgOj0vUGl8c0hdrRM7FW-8Is-VAQU1VAk&m=eLK1Z95ote0CR64k-Um_fv7HryaXbYkZI2yL1xpcC_M&s=wupFYIOMhek9GUHIHukIzCTUQO00dD3yp40k9Jymsj0&e=>
>>
>>    - This also contains the Appendix A XLS that outlines current and
>>    future activities across the community over the five year plan.
>>
>>
>>
>> *FY21 Document for Public Comment Folder:*
>> https://drive.google.com/drive/folders/11Ea5mIy4JMF9p6uMfMMVSR3Ok6C7QtVW
>> <https://urldefense.proofpoint.com/v2/url?u=https-3A__drive.google.com_drive_folders_11Ea5mIy4JMF9p6uMfMMVSR3Ok6C7QtVW&d=DwMFAg&c=qmi9WrYRGQEDDOxOwKrAjW7mWovpzN_EKyRbeK_zbP0&r=Kepk-9GEB6JgOj0vUGl8c0hdrRM7FW-8Is-VAQU1VAk&m=eLK1Z95ote0CR64k-Um_fv7HryaXbYkZI2yL1xpcC_M&s=dHHJEa3EGTuIzsbby7zmRKOTehkEwte9blVWVwXEatE&e=>
>>
>>    - This also contains the XLS that outlines the Expenses by Functional
>>    Activity.
>>
>>
>>
>> *Past comments on Wiki:* https://community.icann.org/x/JQNyB
>> <https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_x_JQNyB&d=DwMFAg&c=qmi9WrYRGQEDDOxOwKrAjW7mWovpzN_EKyRbeK_zbP0&r=Kepk-9GEB6JgOj0vUGl8c0hdrRM7FW-8Is-VAQU1VAk&m=eLK1Z95ote0CR64k-Um_fv7HryaXbYkZI2yL1xpcC_M&s=xgrvCbL3pTs-rzanrnzIf7aA3TtqZ28yIJJx2avmfK8&e=>
>>
>>    - This team is encouraged to review past comments of the GNSO Council
>>    to provide context about key points made and to better understand the
>>    boundary of comments related to the Council’s remit as managers of the
>>    policy development process. As a reminder, comments generated here from the
>>    SCBO for the Council are meant to compliment and not override comments
>>    generated by SGs/Cs.
>>
>>
>>
>> *Reminder:* Our next SCBO call is scheduled for *29 Jan 2020 at 21:00
>> UTC*. In the meantime, you can expect to see few emails to stimulate
>> conversation on possible topics for consideration.
>>
>>
>>
>> Thank you.
>>
>>
>>
>> B
>>
>>
>>
>> Berry Cobb
>>
>> @berrycobb
>>
>> GNSO Policy Consultant
>>
>>
>>
>> *From:* Gnso-sc-budget <gnso-sc-budget-bounces at icann.org> *On Behalf Of *
>> policy at bacinblack.com
>> *Sent:* Monday, January 13, 2020 15:31
>> *To:* gnso-sc-budget at icann.org
>> *Subject:* [Gnso-sc-budget] SCBO Agenda 15 Jan 2020 - ICANN's 5YS&OP +
>> FY21 Budget
>>
>>
>>
>> Hi All,
>>
>>
>>
>> Please find below the suggested agenda for the *15 Jan 2020 SCBO call at
>> 21:00 UTC* for one hour.
>>
>>
>>
>>    1. Confirm attendance and agenda
>>    2. Discuss initial reaction to webinars and draft documents submitted
>>    to public comment proceeding
>>
>>
>>    1. Link to PCF:
>>       https://www.icann.org/public-comments/draft-opplan-budget-fy21-25-2019-12-20-en
>>       <https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_public-2Dcomments_draft-2Dopplan-2Dbudget-2Dfy21-2D25-2D2019-2D12-2D20-2Den&d=DwMFAg&c=qmi9WrYRGQEDDOxOwKrAjW7mWovpzN_EKyRbeK_zbP0&r=Kepk-9GEB6JgOj0vUGl8c0hdrRM7FW-8Is-VAQU1VAk&m=eLK1Z95ote0CR64k-Um_fv7HryaXbYkZI2yL1xpcC_M&s=NaE0DHIweNhskaTl-28D6tKxk5XiUYE_qstTHB1hFAM&e=>
>>       2. Link to webinars and slides:
>>       https://community.icann.org/display/projfinadhocws/FY21+Planning
>>       <https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_display_projfinadhocws_FY21-2BPlanning&d=DwMFAg&c=qmi9WrYRGQEDDOxOwKrAjW7mWovpzN_EKyRbeK_zbP0&r=Kepk-9GEB6JgOj0vUGl8c0hdrRM7FW-8Is-VAQU1VAk&m=eLK1Z95ote0CR64k-Um_fv7HryaXbYkZI2yL1xpcC_M&s=SnlsBLgdiapRJDA8P-ru05TAb9tzQ2_rDPEIXoOLnpI&e=>
>>       3. Highlight key components most relevant to the GNSO
>>       4. Highlight Appendix A of 5YS&OP
>>
>>
>>    1. Review SCBO starter draft (attached) and process for formulating
>>    draft positions in Google doc (see instructions below)
>>    2. Any other business
>>
>>
>>    1. Coordination with CCNSO’s SOPC
>>
>>                                                                i.      Tentative
>> remote call for week of 17 Feb 2020
>>
>>                                                              ii.      ICANN67
>> – Cancun joint session on Sunday
>>
>>    1. Next meeting 29 Jan 2020 at 21:00 UTC
>>
>>
>>
>> *ACTION REQUIRED:*
>>
>>    - If you are a *current Councilor, no action is required* because we
>>    already have your google address to access a shared folder and edit Google
>>    Docs.
>>    - Everyone else:
>>
>>
>>    - Please send a Google Docs friendly/compatible email address to
>>       gnso-secs at icann.org with the email subject as “GNSO-SCBO Google
>>       Drive Access”; in most cases this will xxx at google.com.
>>       - SO/AC Admins will add each of you to the platform and assign the
>>       appropriate access control.
>>       - You’ll be notified with a link to the shared folder, and once
>>       uploaded the attached draft of comment will be converted to Google Doc.
>>
>>
>>
>> *Tentative SCBO Schedule:*
>>
>>    - 15 Jan – 1st SCBO meeting
>>    - 22 Jan – GNSO Council SPS for 3 days (to some extent prioritization
>>    and 5YS&OP items will be discussed)
>>    - 29 Jan – 2nd SCBO meeting
>>    - 05 Feb – 3rd SCBO meeting (not scheduled, unsure if necessary)
>>    - 10 Feb – GNSO Council documents & motion deadline (SCBO products
>>    have not required a motion in the past, but we attempt to adhere to this
>>    rule)
>>    - 18 Feb – Tentative date to meet with the SOPC to share draft
>>    positions
>>    - 20 Feb – GNSO Council meeting where we will review the draft of
>>    comment(s)
>>    - 25 Feb – Deadline to submit comments
>>
>>
>>
>> Please let me know if you have any questions.
>>
>>
>>
>> Thank you.
>>
>>
>>
>> B
>>
>>
>>
>> Berry A. Cobb
>>
>> GNSO Policy Consultant
>>
>> @berrycobbb
>>
>>
>>
>>
>>
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>>
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