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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Arial",sans-serif">Dear SSC members,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Arial",sans-serif"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Arial",sans-serif">Please find below the action items and discussion notes from today’s meeting. <i>These high-level notes are designed to help SSC members navigate through the content of the call
and are not a substitute for the chat room transcript or the recording.</i> The meeting recording and transcripts will soon be available at: <a href="https://community.icann.org/x/5yPwAw">https://community.icann.org/x/5yPwAw</a>.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Arial",sans-serif">Staff will shortly send out sample text for the poll discussed on the call.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Arial",sans-serif"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Arial",sans-serif">Kind regards,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Arial",sans-serif">Emily<o:p></o:p></span></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p><b><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">GNSO Standing Selection Committee meeting on Wednesday 31 May at 14.00 UTC</span></b><o:p></o:p></p>
<p><b><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">Action Items:
<o:p></o:p></span></b></p>
<p><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">Follow-up questions from the call:<o:p></o:p></span></p>
<ul type="disc">
<li style="color:black;margin-left:0cm;mso-list:l0 level1 lfo1"><span style="font-size:11.0pt;font-family:"Arial",sans-serif">For James Bladel: Are we sure there will not be conflicting time commitments for the Chair during ICANN meetings if the Chair also
serves as EC Admin rep? Will ICANN always provide non-conflicted slots for meetings that EC Admin reps need to attend?<o:p></o:p></span></li><li style="color:black;margin-left:0cm;mso-list:l0 level1 lfo1"><span style="font-size:11.0pt;font-family:"Arial",sans-serif">What is the status of the RDS Review Team selection process?<o:p></o:p></span></li><li style="color:black;margin-left:0cm;mso-list:l0 level1 lfo1"><span style="font-size:11.0pt;font-family:"Arial",sans-serif">What provisions exist under the current, temporary EC Admin rep arrangement in the case that an alternate is needed?<o:p></o:p></span></li></ul>
<p><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">Staff will send out sample poll for feedback, incorporating suggestions from today’s call.<o:p></o:p></span></p>
<p><b><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">Notes:</span></b><o:p></o:p></p>
<p><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">1. Roll Call / SOI</span><o:p></o:p></p>
<p><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">- SSC members: Susan, Maxim, Julf, Lori, Osvaldo, Renata</span><o:p></o:p></p>
<p><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">- Guest: James Bladel</span><o:p></o:p></p>
<p><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">- Apologies: Frédéric, Marika (staff)<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">2. Exchange of views with the current representative to the Empowered Community Administration (James Bladel, GNSO Chair)</span><o:p></o:p></p>
<p><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">- What have you done so far? What will be required from the role?</span><o:p></o:p></p>
<p><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">- This committee has yet to define criteria and make selection for the rep role, therefore James is interim representative. </span><o:p></o:p></p>
<p><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">- Experiences so far are limited and brief. The EC Admin was quiet for some time, and is still feeling out its processes and operations, particularly routine items like reviewing budget or nominations to the Board of Directors. These are items that the EC Admin has a role in managing. </span><o:p></o:p></p>
<p><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">- Bigger functions as part of EC accountability mechanisms - these will not be used regularly if at all.</span><o:p></o:p></p>
<p><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">- Most participants are Chairs or similar designation of SOs or ACs. All agree that they are mouthpieces of their community and don't have the ability to act independently unless instructed by their communities.</span><o:p></o:p></p>
<p><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">- Qualifications - someone who understands the role. It is not to be a member of an "uber board or council." They are speaking on behalf of the entire GNSO community and do not act unless authorized to do so.</span><o:p></o:p></p>
<p><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">- At this stage, it should be someone who can think down the road as processes are developed and set.</span><o:p></o:p></p>
<p><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">- Someone who gets along well with byzantine processes. The role needs to be approached carefully and the person must be sure to take a step back when something needs further input from GNSO. </span><o:p></o:p></p>
<p><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">- Time commitment - initially it was zero, but has picked up moving towards ICANN59, developing processes. The time commitment will likely drop again. Even at the worst case, this is not likely a significant burden - at most an hour or two a week. It's almost entirely by
email. There will be one session at ICANN59 because of proposed revision to the Bylaws. Anyone coming from the GNSO should have perfect attendance. </span><o:p></o:p></p>
<p><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">- Currently all EC reps are Chairs of their communities. Will that continue with other SOs and ACs?</span><o:p></o:p></p>
<p><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">- Presume that they have considered this to be a function of the Chair. They have bolted this role to the Chair role. There is not currently any indication otherwise.</span><o:p></o:p></p>
<p><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">- Would it make sense to appoint an alternate?</span><o:p></o:p></p>
<p><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">- The GNSO might want to designate an ad hoc alternate. May not need a standing alternate. More important would be the process around what happens if the person changes jobs, leaves ICANN, or does something out of order. </span><o:p></o:p></p>
<p><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">- For example, the Chairs and Vice-Chairs could quickly appoint a substitute if need.</span><o:p></o:p></p>
<p><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">- If the rep was a Council member, there could be immediate correction if the rep "went rogue." If the rep was someone else, would there be less control or wouldn't it matter?</span><o:p></o:p></p>
<p><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">- Either way is ok.</span><o:p></o:p></p>
<p><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">- Do we need a process for removing a person?</span><o:p></o:p></p>
<p><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">- Some of this is more appropriately taken up by the GNSO Council. The SSC should view it's role narrowly: Process for selecting applicants, selection of applicants. Process for handling issues with rep may be better handled by the Council. </span><o:p></o:p></p>
<p><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">- Is it better to say that such processes should be developed without providing specifics?</span><o:p></o:p></p>
<p><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">- Yes, identifying gaps to fill may be helpful.</span><o:p></o:p></p>
<p><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">- What would James like to see in the criteria?</span><o:p></o:p></p>
<p><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">- This should at minimum be someone on Council, and perhaps Chairs and Vice-Chairs on a rotating basis.</span><o:p></o:p></p>
<p><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">- If we open up the process, harder to manage the rep and requires duplication of processes that already exist for Council (appointments, terms, etc). Opening up the process may fuel the incorrect impression that this something other than a microphone for the EC. By connecting it to an existing role, the role will be more sustainable in the long term.</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">Chat excerpt: </span><o:p></o:p></p>
<p><b><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">Maxim Alzoba: </span></b><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:#006600">Could we suggest that ICANN provides remote connection (private) for remote participants?</span><o:p></o:p></p>
<p><b><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">Maxim Alzoba: </span></b><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:#006600">for EC meetings</span><o:p></o:p></p>
<p><b><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">Maxim Alzoba: </span></b><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:#006600">since travel is not suggested</span><o:p></o:p></p>
<p><b><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">Julf Helsingius: </span></b><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">remote connection?</span><o:p></o:p></p>
<p><b><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">Maxim Alzoba: </span></b><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:#006600">I mean if there is a f2f EC Adm. meeting - ans someone is not there</span><o:p></o:p></p>
<p><b><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">Maxim Alzoba: </span></b><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:#006600">during the ICANN meeting</span><o:p></o:p></p>
<p><b><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">Maxim Alzoba: </span></b><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:#006600">I mean if there is a f2f EC Adm. meeting - ans someone is not there</span><o:p></o:p></p>
<p><b><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">Maxim Alzoba: </span></b><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:#006600">I think we might mention that we thin that those procedures are to be developed (not saying how and by whom)</span><o:p></o:p></p>
<p><b><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">James Bladel: </span></b><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">+1 Maxim</span><o:p></o:p></p>
<p><b><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">Maxim Alzoba: </span></b><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:#006600">*think (sorry for typos ... sitting in uncommon place)</span><o:p></o:p></p>
<p><b><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">Julf Helsingius: </span></b><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">James: would it be too much workload if we simply had the GNSO chair perform this function?</span><o:p></o:p></p>
<p><b><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">Lori Schulman: </span></b><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">I think that first test will be budget review</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">- In response to Julf's question about time commitment, no, as things currently stand, it would not be too much work for the Chair to take on. </span><o:p></o:p></p>
<p><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">- Is there any sort of coordination or reporting that goes to the community more generally?</span><o:p></o:p></p>
<p><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">- There is a website being set up where the mailing lists, discussions, and reports will be published. The representative could come back to the Council or GNSO to relay a request from the EC. In the other direct, if an SG wants the EC to consider, for example, an issue with the budget, they would raise it with Council, which would instruct the rep how to proceed. </span><o:p></o:p></p>
<p><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">- Would it be in the scope of this role to develop communications plan?</span><o:p></o:p></p>
<p><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">- No, the SSC’s role is just to develop criteria for selecting the rep and then selecting the rep. While the SSC might want to point to procedures that need to be developed, the GNSO will develop those processes and procedures.</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">Chat excerpt:</span><o:p></o:p></p>
<p><b><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">Maxim Alzoba: </span></b><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:#006600">my question for James: it is not just time consumption, but also scheduling conflicts (with GNSO Council activities), could we ask James if he is sure that there is not going to be an overlap (so during the ICANN meeting ,ICANN always provides EC Adm with the non-conflicting slots, so Chair can be there)</span><o:p></o:p></p>
<p><b><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">Maxim Alzoba: </span></b><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:#006600">*about the burden of being GNSO EC rep.</span><o:p></o:p></p>
<p><b><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">Lori Schulman: </span></b><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">Thanks, I heard James supporting the narrow task of identifying candidates but I agree about sending notes of some issues that we have considered that may be out of scope for this group but in scope for another group</span><o:p></o:p></p>
<p><b><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">Lori Schulman: </span></b><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">Maxim's point about time overlaps is a good one</span><o:p></o:p></p>
<p><b><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">Maxim Alzoba: </span></b><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:#006600">if such slots can not be granted ... then standby Rep should be in place</span><o:p></o:p></p>
<p><b><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">Julf Helsingius: </span></b><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">james pointed out that scheduling is done by doodle</span><o:p></o:p></p>
<p><b><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">Lori Schulman: </span></b><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">Excellent point Maxim.</span><o:p></o:p></p>
<p><b><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">Lori Schulman: </span></b><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">and there are still conflicts</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">3. Review of questions and possible responses in view of possible poll</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">Chat excerpt:</span><o:p></o:p></p>
<p><b><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">Maxim Alzoba: </span></b><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:#006600">I have a suggestion for page 2: Term and Renewal - that the person is still affiliated with/supported by GNSO Council or at least affiliated with GNSO (for example - member of NCSG, RrSG e.t.c).</span><o:p></o:p></p>
<p><b><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">Lori Schulman: </span></b><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">is Heather the alternate? [if James is not available]</span><o:p></o:p></p>
<p><b><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">Lori Schulman: </span></b><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">I think that finding out if there is an "official" alternate would be helpful so we understand what is acutally happening</span><o:p></o:p></p>
<p><b><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">Maxim Alzoba: </span></b><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:#006600">issue of Term will be resolved via "fast removal" procedure we might suggets to invent</span><o:p></o:p></p>
<p><b><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">Julf Helsingius: </span></b><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">Current arrangement is temporary in any case</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">- Suggestion - maybe outgoing or former Chair (one to two terms) would be a good candidate -- understands how the system works but has more time. </span><o:p></o:p></p>
<p><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">- Suggestion: poll of choices provided plus an additional field to write in responses.</span><o:p></o:p></p>
<p><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">- Any additional questions or possible answers to add to the poll?</span><o:p></o:p></p>
<p><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">- Suggestion -- if there is a quick mechanism for replacement, perhaps term is less important to focus on.</span><o:p></o:p></p>
<p><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">- Suggestion - Make the leadership team of the Council the default for serving as rep. Leave it to them to decide which one serves and which one stands in as alternate. </span><o:p></o:p></p>
<p><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></p>
<p><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">Chat excerpt:</span><o:p></o:p></p>
<p><b><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">Julf Helsingius: </span></b><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">I like "anyone in the leadership team"</span><o:p></o:p></p>
<p><b><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">Maxim Alzoba: </span></b><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:#006600">I think that scheduling conflicts usually happen at moments of high load, like right prior to Fin Plan discussions deadline e.t.c</span><o:p></o:p></p>
<p><b><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">Julf Helsingius: </span></b><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">"anyone in the leadership team" avoids us having to come up with new procedures</span><o:p></o:p></p>
<p><b><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">Maxim Alzoba: </span></b><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:#006600">@Julf, do you think we might add " with approval of GNSO Chair, and if not possible for natural reasions - by GNSO Council) ?</span><o:p></o:p></p>
<p><b><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">Julf Helsingius: </span></b><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">Sure!</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">- Add as one option in the poll -- SSC recommends to use GNSO leadership as a pool for EC Admin reps. The leadership team decides among themselves who is rep, alternate, etc.</span><o:p></o:p></p>
<p><b><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">Lori Schulman: </span></b><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">agree with Maxim. SSC nominates</span><o:p></o:p></p>
<p><b><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">Lori Schulman: </span></b><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">not chooses</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">4. Schedule of upcoming calls</span><o:p></o:p></p>
<p><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">- Suggestion to keep Wednesday at 14:00 UTC.</span><o:p></o:p></p>
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<p><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">5. AOB</span><o:p></o:p></p>
<p><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">ACTION ITEM: Ask James about RDS Review Team.</span><o:p></o:p></p>
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