[ICANN-CSC] CSC Quorate Rule Amendment

[Nigel Cassimire]

Dear All,

I’m not a member and I also unfortunately missed the last meeting so I don’t know if this was discussed, but I wonder:

-        Does the CSC continue to function and could a meeting be quorate if there are 3 vacancies among the members?

-        Was there discussion of any requirement for a minimum number of members, say, 2?
Regards,
Nigel C.

From: ICANN-CSC [mailto:icann-csc-bounces at icann.org] On Behalf Of James Gannon
Sent: Tuesday, 24 September 2019 4:48 PM
To: Byron Holland <byron.holland at cira.ca>; ICANN-CSC at icann.org
Subject: Re: [ICANN-CSC] CSC Quorate Rule Amendment

This has my support thanks Byron.
-James

From: ICANN-CSC <icann-csc-bounces at icann.org<mailto:icann-csc-bounces at icann.org>> on behalf of Byron Holland <byron.holland at cira.ca<mailto:byron.holland at cira.ca>>
Date: Tuesday, 24 September 2019 at 16:46
To: "ICANN-CSC at icann.org<mailto:ICANN-CSC at icann.org>" <ICANN-CSC at icann.org<mailto:ICANN-CSC at icann.org>>
Subject: [ICANN-CSC] CSC Quorate Rule Amendment

Dear colleagues,
As you will recall, I committed to drafting some suggested text for our internal procedure to capture our discussion with respect to the need to ensure the basic business of the CSC could continue in the event one or more seats of the four (4) members are vacant.
After looking at the procedures again: I suggest that we amend section 5.2 ( the quorum) rule to:

A CSC meeting shall be quorate if the 4 (four) Members are present at the meeting. In the exceptional circumstance where there are one or more vacancies in the Members, the CSC meeting shall be quorate if all appointed Members are present. The notes will state if the meeting was quorate, or, if only quorate for a part of the meeting, state which items of business were discussed when quorate. This internal rule will be reviewed in conjunction with the first review of the CSC charter.
In addition, and to capture the limitation in the power to take decisions, I also suggest to amend section 6.1 ( decision-making at meetings) and 6.2 decision-making by email by adding the following line:
In the exceptional circumstance where there are one or more vacancies in the Members, the decision-making of the CSC shall be limited to and not go beyond the approval of the CSC’s monthly report.
For your reference I have include a redline version of the Internal procedure.
If there are no objections by the other members by 28 September 23.59 UTC, I will consider the proposed changes adopted,

Kind regards,
Byron
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