[ICANN-CSC] CSC Quorate Rule Amendment

[Elaine Pruis]

I'm ok with either Byron or Lars versions as long as the 6.2 section edits
are included.

*6.2 decision-making by email by adding the following line:In the
exceptional circumstance where there are one or more vacancies in the
Members, the decision-making of the CSC shall be limited to and not go
beyond the approval of the CSC’s monthly report.*

Thanks
Elaine
On Wed, Sep 25, 2019 at 3:08 AM Lars-Johan Liman <liman at netnod.se> wrote:

> Byron, All,
>
> Late to the table, but only because of time zone differences.
>
> I like your text, but ... as i always get myself lost in details ... is
> there a need to address the preceding paragraph in 6.1.2?
>
>       "For a decision to be taken it must be approved by at least 3
>       Members present ..."
>
> The number "3" doesn't mix well with "... one OR MORE vacancies ...".
>
> I suggest amending your suggestion in 5.2 to read:
>
>         "In the exceptional circumstance where there are one or more
>         vacancies in the Members, the CSC meeting shall be quorate if
>         all appointed Members are present. In these circumstances the
>         3/4 majority rule in 6.1.2 is set aside and all decisions must
>         be unanimous."
>
> (Please find better words! I'm neither a lawyer nor a native English
> speaker. ;-) )
>
> ... or, is this automatically taken care of by other words in the
> existing text? Happy to stand corrected here.
>
>                                 Cheers,
>                                   /Liman
>
>
> byron.holland at cira.ca:
> > Dear colleagues,
> > As you will recall, I committed to drafting some suggested text for
> > our internal procedure to capture our discussion with respect to the
> > need to ensure the basic business of the CSC could continue in the
> > event one or more seats of the four (4) members are vacant.
> > After looking at the procedures again: I suggest that we amend section
> > 5.2 ( the quorum) rule to:
>
> > A CSC meeting shall be quorate if the 4 (four) Members are present at
> > the meeting. In the exceptional circumstance where there are one or
> > more vacancies in the Members, the CSC meeting shall be quorate if all
> > appointed Members are present. The notes will state if the meeting was
> > quorate, or, if only quorate for a part of the meeting, state which
> > items of business were discussed when quorate. This internal rule will
> > be reviewed in conjunction with the first review of the CSC charter.
> > In addition, and to capture the limitation in the power to take
> > decisions, I also suggest to amend section 6.1 ( decision-making at
> > meetings) and 6.2 decision-making by email by adding the following
> > line:
> > In the exceptional circumstance where there are one or more vacancies
> > in the Members, the decision-making of the CSC shall be limited to and
> > not go beyond the approval of the CSC’s monthly report.
> > For your reference I have include a redline version of the Internal
> procedure.
> > If there are no objections by the other members by 28 September 23.59
> > UTC, I will consider the proposed changes adopted,
>
> > Kind regards,
> > Byron
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