[ICANN-CSC] [EXT] Re: CSC Quorate Rule Amendment

[Byron Holland]

Thanks everyone for the input and the fine tuning.

I concur as well.

Byron

-----Original Message-----
From: Lars-Johan Liman <liman at netnod.se> 
Sent: Wednesday, September 25, 2019 4:23 PM
To: Elaine Pruis <elainepruis at gmail.com>
Cc: Byron Holland <byron.holland at cira.ca>; ICANN-CSC at icann.org
Subject: [EXT] Re: [ICANN-CSC] CSC Quorate Rule Amendment

Yes, there I too support Byron's text fully!

				Cheers,
				  /Liman

elainepruis at gmail.com:
> I'm ok with either Byron or Lars versions as long as the 6.2 section 
> edits are included.

> *6.2 decision-making by email by adding the following line:In the 
> exceptional circumstance where there are one or more vacancies in the 
> Members, the decision-making of the CSC shall be limited to and not go 
> beyond the approval of the CSC’s monthly report.*

> Thanks
> Elaine
> On Wed, Sep 25, 2019 at 3:08 AM Lars-Johan Liman <liman at netnod.se> wrote:

>> Byron, All,
>> 
>> Late to the table, but only because of time zone differences.
>> 
>> I like your text, but ... as i always get myself lost in details ... 
>> is there a need to address the preceding paragraph in 6.1.2?
>> 
>> "For a decision to be taken it must be approved by at least 3 Members 
>> present ..."
>> 
>> The number "3" doesn't mix well with "... one OR MORE vacancies ...".
>> 
>> I suggest amending your suggestion in 5.2 to read:
>> 
>> "In the exceptional circumstance where there are one or more 
>> vacancies in the Members, the CSC meeting shall be quorate if all 
>> appointed Members are present. In these circumstances the
>> 3/4 majority rule in 6.1.2 is set aside and all decisions must be 
>> unanimous."
>> 
>> (Please find better words! I'm neither a lawyer nor a native English 
>> speaker. ;-) )
>> 
>> ... or, is this automatically taken care of by other words in the 
>> existing text? Happy to stand corrected here.
>> 
>> Cheers,
>> /Liman
>> 
>> 
>> byron.holland at cira.ca:
>> > Dear colleagues,
>> > As you will recall, I committed to drafting some suggested text for 
>> > our internal procedure to capture our discussion with respect to 
>> > the need to ensure the basic business of the CSC could continue in 
>> > the event one or more seats of the four (4) members are vacant.
>> > After looking at the procedures again: I suggest that we amend 
>> > section
>> > 5.2 ( the quorum) rule to:
>> 
>> > A CSC meeting shall be quorate if the 4 (four) Members are present 
>> > at the meeting. In the exceptional circumstance where there are one 
>> > or more vacancies in the Members, the CSC meeting shall be quorate 
>> > if all appointed Members are present. The notes will state if the 
>> > meeting was quorate, or, if only quorate for a part of the meeting, 
>> > state which items of business were discussed when quorate. This 
>> > internal rule will be reviewed in conjunction with the first review of the CSC charter.
>> > In addition, and to capture the limitation in the power to take 
>> > decisions, I also suggest to amend section 6.1 ( decision-making at
>> > meetings) and 6.2 decision-making by email by adding the following
>> > line:
>> > In the exceptional circumstance where there are one or more 
>> > vacancies in the Members, the decision-making of the CSC shall be 
>> > limited to and not go beyond the approval of the CSC’s monthly report.
>> > For your reference I have include a redline version of the Internal
>> procedure.
>> > If there are no objections by the other members by 28 September 
>> > 23.59 UTC, I will consider the proposed changes adopted,
>> 
>> > Kind regards,
>> > Byron
>> _______________________________________________
>> ICANN-CSC mailing list
>> ICANN-CSC at icann.org
>> https://mm.icann.org/mailman/listinfo/icann-csc
>> 
>> _______________________________________________
>> By submitting your personal data, you consent to the processing of 
>> your personal data for purposes of subscribing to this mailing list 
>> accordance with the ICANN Privacy Policy 
>> (https://www.icann.org/privacy/policy) and the website Terms of 
>> Service (https://www.icann.org/privacy/tos). You can visit the 
>> Mailman link above to change your membership status or configuration, 
>> including unsubscribing, setting digest-style delivery or disabling delivery altogether (e.g., for a vacation), and so on.