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<body lang="EN-US" link="#0563C1" vlink="#954F72">
<div class="WordSection1">
<p class="MsoNormal"><span style="font-size:11.0pt">Hello IFRT,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Attached are the meeting minutes from our 2<sup>nd</sup> Plenary Call. In addition, I have copied and pasted them below my Signature on this email, or you can locate them on the IFR wiki, found here:
</span><a href="https://community.icann.org/display/ifr/December+17%2C+2019+%2817%3A00+UTC%29+-+Call+%232">https://community.icann.org/display/ifr/December+17%2C+2019+%2817%3A00+UTC%29+-+Call+%232</a>.<o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Here are links to the three documents briefly discussed:
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><a href="https://docs.google.com/document/d/1uWYaRNCH6BPs_RUHqh4Phu4NPUlrgM9w/edit?dls=true">Rules of Engagement
</a> </span><a href="https://docs.google.com/document/d/1uWYaRNCH6BPs_RUHqh4Phu4NPUlrgM9w/edit?dls=true">https://docs.google.com/document/d/1uWYaRNCH6BPs_RUHqh4Phu4NPUlrgM9w/edit?dls=true</a><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><a href="https://docs.google.com/document/d/1j9WWfU5ILCDnC9nXCcbdplEUmgUVoj7N/edit?dls=true">Scope of Work
</a> </span><a href="https://docs.google.com/document/d/1j9WWfU5ILCDnC9nXCcbdplEUmgUVoj7N/edit?dls=true">https://docs.google.com/document/d/1j9WWfU5ILCDnC9nXCcbdplEUmgUVoj7N/edit?dls=true</a><o:p></o:p></p>
<p class="MsoListParagraph"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><a href="https://docs.google.com/spreadsheets/d/13g-rrryNkXIwLdVC0fiKpEwQFBTwa07Z/edit?dls=true#gid=260124141">Workplan</a>
</span><a href="https://docs.google.com/spreadsheets/d/13g-rrryNkXIwLdVC0fiKpEwQFBTwa07Z/edit?dls=true#gid=260124141">https://docs.google.com/spreadsheets/d/13g-rrryNkXIwLdVC0fiKpEwQFBTwa07Z/edit?dls=true#gid=260124141</a><o:p></o:p></p>
<p class="MsoListParagraph"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">If you have issues with these links, please contact me. If you are new to Google Docs, I’ve attached screen snapshots of Google Docs to show how to edit using “SUGGESTIONS” though it should automatically
be in “Suggestion” mode. Please review these documents for discussion at the 3<sup>rd</sup> Plenary Meeting.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Regards,</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Amy Creamer</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">GDD Strategic Senior Project Manager</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Global Domains Division (GDD)</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Internet Corporation for Assigned Names and Numbers (ICANN)</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"> </span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Direct Line: +1 310 578 8910</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Mobile: +1 424 537 8917</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Email: </span><span style="color:black"><a href="mailto:Amy.creamer@icann.org" title="mailto:Amy.creamer@icann.org"><span style="font-size:11.0pt;color:#954F72">amy.creamer@icann.org</span></a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Skype: amy_creamer</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">www.icann.org</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">IFRT PLENARY MEETING #2:<o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:24.0pt;font-family:"Arial",sans-serif;color:#424242">IFRT Plenary Meeting #2</span><span style="font-size:10.0pt;font-family:"Courier New";color:#424242;border:none windowtext 1.0pt;padding:0in"><img border="0" width="624" height="5" style="width:6.5in;height:.052in" id="Picture_x0020_1" src="cid:image001.png@01D5B70A.4CEA09E0"></span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><a href="https://icann.zoom.us/recording/play/k2WtC2SqYjxnK9-vfox7JTAf2rAB_svnoI71RLYdy1BlJ32UnLYMJHmYCptpSF3u?continueMode=true"><span style="color:#1155CC">IFRT Plenary Meeting</span></a><span style="color:black">,
17 December 2019 </span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:18.0pt;font-family:"Arial",sans-serif;color:#424242">Agenda</span><b><span style="font-size:12.0pt;color:black">:</span></b><o:p></o:p></p>
<p style="mso-margin-top-alt:16.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;text-indent:0in;mso-list:l8 level1 lfo1;background:white;vertical-align:baseline">
<![if !supportLists]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#172B4D"><span style="mso-list:Ignore">4.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#172B4D">Welcome<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;text-indent:0in;mso-list:l8 level1 lfo2;background:white;vertical-align:baseline">
<![if !supportLists]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#172B4D"><span style="mso-list:Ignore">5.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#172B4D">Agenda Bashing<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;text-indent:0in;mso-list:l8 level1 lfo3;background:white;vertical-align:baseline">
<![if !supportLists]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#172B4D"><span style="mso-list:Ignore">6.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#172B4D">Administrative Items<br>
Use of Google Drive<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;text-indent:0in;mso-list:l8 level1 lfo4;background:white;vertical-align:baseline">
<![if !supportLists]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#172B4D"><span style="mso-list:Ignore">7.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#172B4D">Rules of Engagement – review<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;text-indent:0in;mso-list:l8 level1 lfo5;background:white;vertical-align:baseline">
<![if !supportLists]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#172B4D"><span style="mso-list:Ignore">8.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#172B4D">Regular meeting schedule – first meeting in January will be 17:00 UTC<br>
Next meetings – January 7, 21st; February 4th, 18th, 25th (tentative)<br>
ICANN67<br>
- regular IFRT meeting on Monday, block 2 - CSC – IFRT meeting on Wednesday, block 3<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;text-indent:0in;mso-list:l8 level1 lfo6;background:white;vertical-align:baseline">
<![if !supportLists]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#172B4D"><span style="mso-list:Ignore">9.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#172B4D">Scope of Work<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;text-indent:0in;mso-list:l8 level1 lfo7;background:white;vertical-align:baseline">
<![if !supportLists]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#172B4D"><span style="mso-list:Ignore">10.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#172B4D">Work plan<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;text-indent:0in;mso-list:l8 level1 lfo8;background:white;vertical-align:baseline">
<![if !supportLists]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#172B4D"><span style="mso-list:Ignore">11.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#172B4D">Plans for community feedback (community consultation / public comment / open session at ICANN68, etc)<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;text-indent:0in;mso-list:l8 level1 lfo9;background:white;vertical-align:baseline">
<![if !supportLists]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#172B4D"><span style="mso-list:Ignore">12.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#172B4D">AOB<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p align="center" style="margin:0in;margin-bottom:.0001pt;text-align:center"><b><span style="font-size:12.0pt;color:black;background:yellow">High Level Notes</span></b><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Administrative Matters:</span></b><o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l1 level1 lfo10;vertical-align:baseline">
Welcome to Danko Jevtovic, Board Liaison just appointed by ICANN Board!<o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l1 level1 lfo10;vertical-align:baseline">
Instead of accessing a Folder on Google Drive, which requires a Google account, Amy will send out links to each specific document which will allow access to that one document without requiring a Google Account<o:p></o:p>
<ul style="margin-top:0in" type="circle">
<li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l1 level2 lfo10;vertical-align:baseline">
Amy will send the entire document to Kaili, due to access issues, and he can edit/comment off-line<o:p></o:p></li></ul>
</li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l1 level1 lfo10;vertical-align:baseline">
Team Meeting Schedule: January 7, 21st; February 4th, 18th, 25th (tentative)<br>
ICANN67 meeting<o:p></o:p>
<ul style="margin-top:0in" type="circle">
<li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l1 level2 lfo10;vertical-align:baseline">
Kaili’s timezone is the outlier, but he will be on PST for both January meetings and first Feb meetings. We will set for 17:00UTC and discuss rotating time zones come January<o:p></o:p></li></ul>
</li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l1 level1 lfo10;vertical-align:baseline">
ICANN67: 1 IFRT Plenary meeting is slated for Monday during 2nd block. Meeting between IFRT and CSC is slated for Wednesdy during block 3. <o:p></o:p>
<ul style="margin-top:0in" type="circle">
<li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l1 level2 lfo10;vertical-align:baseline">
Related discussion regarding budget. Currently IFR has budget for 1 Face-to-Face (F2F) since the Bylaws allow an on-site visit. Intended for on-site/workshop type meeting. Should it be used for bringing team members to ICANN67 who are not sponsored by the
SO/AC?<o:p></o:p>
<ul style="margin-top:0in" type="square">
<li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l1 level3 lfo10;vertical-align:baseline">
Would ICANN67 be best use of travel funds if only holding a meeting for a few hours, vs. an all day workshop?<o:p></o:p></li></ul>
</li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l1 level2 lfo10;vertical-align:baseline">
James Gannon felt that the IFR Workplan should determine the need for F2F meetings and then ICANN should supply the budget. Amy would bring back to ICANN leadership.<o:p></o:p></li></ul>
</li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Rules of Engagement:</span></b><o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l10 level1 lfo11;vertical-align:baseline">
2nd reading of RoE with team, but: ICANN Legal added one sentence to <b><i>Roles & Responsibilities/ICANN Organization</i></b> which reads:<o:p></o:p></li></ul>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt">
<i><span style="color:black">“#7: Both ICANN Organization and PTI will have a designated point of contact to provide substantive support and participate regularly in the review team activities.”</span></i><o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<ul style="margin-top:0in" type="circle">
<li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l4 level2 lfo12;vertical-align:baseline">
No objections, but can not be adopted until next meeting because of this change per the RoE<o:p></o:p></li></ul>
<li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l4 level1 lfo12;vertical-align:baseline">
Discussion regarding Principles of Operation/# 3 which reads:<o:p></o:p></li></ul>
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<i><span style="color:black">“Members are expected to communicate the views of the communities that have selected them to the IFRT, but also communicate back the information and deliberations from the IFRT to their respective communities.</span></i><span style="color:black">”</span><o:p></o:p></p>
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<li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l3 level2 lfo13;vertical-align:baseline">
The Review Team agreed, in a discussion lead by Peter Koch, that this statement is an ethical guideline and not a statement that the Review Member is the authorized speaker to speak in the name of their appointing organization. Each Appointing Organization
has a process for decision making which will be followed if necessary in relation to the IFR.<o:p></o:p></li></ul>
</ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Scope of Work:</span></b><o:p></o:p></p>
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</span></span></span><![endif]><span style="color:black">Introduced document and discussed purpose<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="color:black">Team needs to draft an “objective” for each scope item, which will later be the foundation for their draft report. Amy wrote 2 sample ones; team will edit and write the remaining objectives.<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Work Plan </span></b><o:p></o:p></p>
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<li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l2 level1 lfo15;vertical-align:baseline">
Introduced document and discussed purpose<o:p></o:p>
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Noted that 1 tab is high level work plan, and 2nd tab breaks down the progress that is necessary meeting-by-meeting to give a sense of workload<o:p></o:p></li></ul>
</li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Community Input to IFR</span></b><o:p></o:p></p>
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Community feedback is required. Different options, but believe using a lightweight approach (not a Public Comment) is sufficient<o:p></o:p>
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Steve Conte pointed out that holding open sessions at ICANN Meetings for reviews never obtains an audience<o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l0 level2 lfo16;vertical-align:baseline">
Steve Conte suggested webinars in multiple time zones, advertise with SO/ACs<o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l0 level2 lfo16;vertical-align:baseline">
Peter Koch recommended that team members put this review down on their appointing SO/AC’s session at ICANN meetings and leading an update/discussion. <o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l0 level2 lfo16;vertical-align:baseline">
Possibility of a survey; pointed out that PTI does an annual Customer Satisfaction Survey which will be an input to the IFR<o:p></o:p></li></ul>
</li></ul>
<p class="MsoNormal" style="margin-bottom:12.0pt"><o:p> </o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:18.0pt;font-family:"Arial",sans-serif;color:#424242">Decisions:</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Rules of Engagement: The review team determined that Principles of Operation/# 3 was an ethical guideline only and not intended to be a requirement that the review team member consult with and
speak for their appointing organization on every issue the IFRT discusses.</span><span style="font-size:11.0pt"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:12.0pt"><o:p> </o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:18.0pt;font-family:"Arial",sans-serif;color:#424242">Action Items:</span><o:p></o:p></p>
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Next Plenary call, the IFRT will vote on approving the Rules of Engagement<o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l6 level1 lfo18;vertical-align:baseline">
Amy to send Google Docs links to:<o:p></o:p>
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Current draft Rules of Engagement<o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l6 level2 lfo18;vertical-align:baseline">
Draft Scope of Work<o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l6 level2 lfo18;vertical-align:baseline">
Draft Workplan .<o:p></o:p></li></ul>
</li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l6 level1 lfo18;vertical-align:baseline">
Amy to bring up budget for travel to ICANN Leadership<o:p></o:p>
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Done: Budgets are set for each Review, and the budget for this review was set back during the IANA Stewardship Transition. If the team believes more F2F meetings are required, the team can utilize the budget request process. Will give more details if review
team believes more travel is necessary.<o:p></o:p></li></ul>
</li></ul>
<p class="MsoNormal" style="margin-bottom:12.0pt"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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