[Internal-cg] Next call Sep 26, 12:00-13:00 UTC

Manal Ismail manal at tra.gov.eg
Sun Aug 24 06:13:55 UTC 2014

Thanks Keith for your email ..
Patrik, I fully support this and have already made a similar suggestion when scheduling our first call, where I mentioned in my email to the list that I:

"Fully agree with the suggested days and the time zone selected to use in our communications (UTC) ..
I'm also very happy with the normal selection of the time of the call, if colleagues in different time zones can cope ..  

Otherwise, an alternative could be to fix a rotation mechanism and share the pain, i.e. have 3 rotating slots so that each one of us participates, more or less, to one early morning call, one call during the day and one late night call, and the rotation repeats .. We used to follow a similar rotation mechanism for ATRT1 conference calls .."

Kind Regards

-----Original Message-----
From: internal-cg-bounces at icann.org [mailto:internal-cg-bounces at icann.org] On Behalf Of Patrik Fältström
Sent: Sunday, August 24, 2014 1:59 AM
To: Keith Davidson
Cc: internal-cg at icann.org
Subject: Re: [Internal-cg] Next call Sep 26, 12:00-13:00 UTC



Being the one of the co-chairs that is working on "logistical matters" I absolutely understand and listen to your request and interest here.

That said, for *this* call on Tuesday, we will use the policy of majority votes for the selection of time. I know, that has major drawbacks for various reasons. Even me being in Sweden, UTC+0100 or UTC+0200 feel the pain sometimes. Although of course not at all what you in eastern Asia have to feel.

I would like to know what other people in ICG say about this topic.


On 24 aug 2014, at 01:20, Keith Davidson <keith at internetnz.net.nz> wrote:

> The apparently democratic process of us all selecting favourable times via Doodle means that those of us in unusual time zones are constantly facing very awkward times for these meetings. For example, every formal meeting of this group has been at a difficult time here in New Zealand. The London face to face meeting was from 9pm through to 5am both days, and subsequent teleconference calls have all been after midnight in the small hours of the morning for me.
> As we settle into an agreed pattern of future calls, I would ask that we review this. What I do for a group I chair, with diverse geography and time zones, is to agree to have each meeting +8 hours variant to the previous meeting, e.g. meeting 1 at 06:00, meeting 2 at 14:00 and meeting 3 at 22:00. This gives everyone in the group 2 reasonable time slots and 1 unreasonable time slot in the round of 3 meetings. I also have a process whereby we will never make a binding decision at any 1 meeting, to allow everyone the chance to miss one out of every 3 meetings but never miss on contributing to the final decision.
> I have found the above to be the least imperfect system to allow inclusion and fuller participation. Our current process (especially when the doodle poll is skewed to exlude hours that are not so appropriate in the Americas and Europe / Africa) is more imperfect.
> What do others think about sharing the burden of awkward times for future meetings?
> Cheers
> Keith
> On 23/08/2014 6:34 p.m., Patrik Fältström wrote:
>> All,
>> The result of the poll is that Tuesday September 26 12:00-13:00 UTC is the best choice.
>> We have had 23 individuals responding on the poll, 17 in favor, 3 maybe and 3 no.
>> Regarding interpretation, we will have interpretation in all languages except AR and ZH. Translation will though happen after the call and will be available after the meeting.
>> I will ask Secretariat to execute accordingly.
>>    Patrik
>> On 20 aug 2014, at 20:00, Alissa Cooper <alissa at cooperw.in> wrote:
>>> Please fill out the Doodle for the call next week if you haven't already:
>>> http://doodle.com/2c9q7isrdxtz5fuv
>>> Thanks,
>>> Alissa
>>> On 8/19/14, 7:19 AM, "Alissa Cooper" <alissa at cooperw.in> wrote:
>>>> Please fill out your availability by Aug 20 at 23:59 UTC so we can 
>>>> get a call on the calendar to discuss the communities RFP:
>>>> http://doodle.com/2c9q7isrdxtz5fuv
>>>> The 12:00-14:00 UTC time slot was the most popular on many days in 
>>>> the August call poll, so I narrowed the choices to that time frame.
>>>> Note: It's possible that some interpreters will not be available 
>>>> next week. Alice is checking. What do people think about having a 
>>>> call to discuss the communities RFP if we are missing a couple of languages?
>>>> Thanks,
>>>> Alissa
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