[Internal-cg] Sharing the Time Zone pain Re: Next call Sep 26, 12:00-13:00 UTC

[Narelle Clark]

I am completely with Keith on this one.

I was tempted to ask that along with affiliations and nationalities we record 'usual time zone in UTC offset'.

Mine is UTC+10. Keith's is UTC+12.

And this upcoming meeting is a very achievable 10pm-12 for me.

Can we please stagger the times to ensure we get Keith's input occasionally?

Best regards


Narelle


--


Narelle Clark
Director of Operations - Deputy CEO

Australian Communications
Consumer Action Network
Suite 402
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 Keith Davidson <keith at internetnz.net.nz> wrote:


The apparently democratic process of us all selecting favourable times
via Doodle means that those of us in unusual time zones are constantly
facing very awkward times for these meetings. For example, every formal
meeting of this group has been at a difficult time here in New Zealand.
The London face to face meeting was from 9pm through to 5am both days,
and subsequent teleconference calls have all been after midnight in the
small hours of the morning for me.

As we settle into an agreed pattern of future calls, I would ask that we
review this. What I do for a group I chair, with diverse geography and
time zones, is to agree to have each meeting +8 hours variant to the
previous meeting, e.g. meeting 1 at 06:00, meeting 2 at 14:00 and
meeting 3 at 22:00. This gives everyone in the group 2 reasonable time
slots and 1 unreasonable time slot in the round of 3 meetings. I also
have a process whereby we will never make a binding decision at any 1
meeting, to allow everyone the chance to miss one out of every 3
meetings but never miss on contributing to the final decision.

I have found the above to be the least imperfect system to allow
inclusion and fuller participation. Our current process (especially when
the doodle poll is skewed to exlude hours that are not so appropriate in
the Americas and Europe / Africa) is more imperfect.

What do others think about sharing the burden of awkward times for
future meetings?

Cheers

Keith

On 23/08/2014 6:34 p.m., Patrik Fältström wrote:
> All,
>
> The result of the poll is that Tuesday September 26 12:00-13:00 UTC is the best choice.
>
> We have had 23 individuals responding on the poll, 17 in favor, 3 maybe and 3 no.
>
> Regarding interpretation, we will have interpretation in all languages except AR and ZH. Translation will though happen after the call and will be available after the meeting.
>
> I will ask Secretariat to execute accordingly.
>
>     Patrik
>
> On 20 aug 2014, at 20:00, Alissa Cooper <alissa at cooperw.in> wrote:
>
>> Please fill out the Doodle for the call next week if you haven’t already:
>> http://doodle.com/2c9q7isrdxtz5fuv
>>
>>
>> Thanks,
>> Alissa
>>
>> On 8/19/14, 7:19 AM, "Alissa Cooper" <alissa at cooperw.in> wrote:
>>
>>> Please fill out your availability by Aug 20 at 23:59 UTC so we can get a
>>> call on the calendar to discuss the communities RFP:
>>> http://doodle.com/2c9q7isrdxtz5fuv
>>>
>>> The 12:00-14:00 UTC time slot was the most popular on many days in the
>>> August call poll, so I narrowed the choices to that time frame.
>>>
>>> Note: It’s possible that some interpreters will not be available next
>>> week. Alice is checking. What do people think about having a call to
>>> discuss the communities RFP if we are missing a couple of languages?
>>>
>>> Thanks,
>>> Alissa
>>>
>>>
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>>
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