[Internal-cg] Proposed agenda for July 17-18

Alissa Cooper alissa at cooperw.in
Sun Jul 13 13:01:12 UTC 2014

Apologies for the file/format problems. The agenda in .txt format (with
line breaks) and .pdf format is also now available at:



On 7/13/14, 4:24 AM, "Jari Arkko" <jari.arkko at piuha.net> wrote:

>If you had problems with opening the attachment, here is the text just in
>e-mail form:
>== Day 1 ==
>9:00 - 9:15
>Introduction and level-setting.
>Brief explanation of why we are gathered to meet.
>9:15 - 10:45
>It would be useful to hear from each rep about:
>- What group appointed them
>- What that group does and who participates in it
>- How that group does its work and what its decision processes are
>- Whether they are "representing" their groups or participating as
>individuals in the CG
>- How they view their group's work in relation to the coordination
>group's work
>10:45 - 11:00
>11:00 - 12:30
>Charter of the CG. (IETF)
>It would be good to obtain a shared understanding in the whole group of
>the role
>and charter of the CG. Charter proposals circulated in advance of July 17
>help here -- on the  IETF/IAB side we may be able to work one up based on
>the IAB's April 29 comments.
>12:30 - 13:30
>Continued discussion of charter.
>13:30 - 15:00
>Transition scope and expectations about work in the communities. (IAB)
>It would be good to clarify the CG’s understanding of the scope of the
>work of the transition,  what the community processes need to produce,
>and where/how areas of overlap will be handled. We will want to
>communicate this publicly if we get agreement on it.
>15:00 - 16:15
>Coordination group participation.
>Having hopefully developed some shared understanding of the charter of
>the CG and the  work expected in the communities, it would be good to
>that the composition of the  CG is suitable for its tasks and to resolve
>outstanding questions concerning group  representation in the CG.
>16:15 - 16:30
>16:30 - 17:30
>Initial discussion about how the CG wants to organize itself, e.g., do we
>want a chair and/or
>vice-chair, do we need to form sub-groups for any particular tasks, how
>will we select people
>for these things. I think it would be good to talk about this on the
>first day and try to come to
>some conclusions, and then make the decisions on the second day. If
>people know they 
>would like to serve in a particular role, they could make that known to
>the group.
>17:30 - 18:00
>Parking lot for items we want to come back to before day 2 or in case we
>run over time.
>== Day 2 ==
>9:00 - 9:45
>Parking lot for leftover charter/community work/CG participation
>discussion items from yesterday.
>9:45 - 10:15
>Internal and external communications needs.
>Whether the CG needs public and/or private mailing lists for its own
>work, whether we should
>stand up our own web site, where that site should be hosted, what we
>would use the web site
>for, what we think about ICANN’s web-based platform and whether it should
>continue to exist 
>and/or be replaced by other list(s).
>10:15 - 10:30
>10:30 - 11:45
>Secretariat tasks and selection.
>ICANN will be selecting an independent secretariat for the CG. To make
>this selection, they
>will need an RFP. So the CG needs to agree on what the secretariat's
>responsibilities will be,
>and possibly needs to come up with that RFP (or work on it together with
>ICANN). Again 
>having a draft RFP going into the meeting might be a useful thing.
>11:45 - 12:45
>Self-organization, continued.
>If we're ready by this point, we could solicit candidates for chair/vice
>chair/whatever other positions we think we need and hear from them
>each briefly about what they would bring to the role(s).
>12:45 - 13:30
>Complete self-organization.
>13:30 - 14:15
>Timeline. (IETF)
>It would be good to get some agreement about the drop-dead date for the
>proposal to be submitted to NTIA (assuming they need some lead time to
>it and socialize it within  the USG before the contract actually
>expires). We can
>then work backwards from there and set goals for when it would be good to
>have the community discussions come to a close. As with the charter, it
>be helpful for someone to come up with a proposal for this in advance of
>meeting. Jari has provided a proposal for this.
>14:15 - 15:00 
>CG meeting/conference call schedule.
>We need to figure out how often we'd like to have calls and when our
>meetings will be. This would be another good item to have a proposal for
>in advance.
>15:00 - 15:45
>Parking lot for any item we need to come back to.
>15:45 - 16:00
>16:00 - 16:30
>Parking lot for any item we need to come back to.
>16:30 - 17:00
>Summary and wrap-up.
>Internal-cg mailing list
>Internal-cg at icann.org

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