[Internal-cg] Primitive notes on scheduling meetings
Alissa Cooper
alissa at cooperw.in
Fri Jul 18 14:45:01 UTC 2014
I’m assuming all the calls will be translated, so I hope so.
Alissa
On 7/18/14, 3:39 PM, "joseph alhadeff" <joseph.alhadeff at oracle.com> wrote:
>
> If we have something like a .5 day meeting would it warrant all the overhead
> of translation etc? Is there such a thing as an informal meeting?
>
> Joe
>
> On 7/18/2014 10:34 AM, Alissa Cooper wrote:
>
>
>>
>> Couple of thoughts:
>>
>>
>>
>>
>> I think we can meet for less than two days in the future. Like 1.5, 1, or .5
>> days, depending on where we are in the process. For example, I think it would
>> be useful to meet at IGF, but given that there are only six weeks between now
>> and then and some people might be on holiday in August, a shorter meeting
>> with a narrow focus on specific action items I don’t think we should always
>> assume 2 days.
>>
>>
>>
>>
>> I think we should plan the f2f meetings for the rest of this calendar year,
>> but perhaps not further than that to give us some flexibility to figure out
>> if we need to keep meeting f2f.
>>
>>
>>
>>
>> If we want to have two more f2f meetings this year, I think a short one
>> coincident with the IGF and a longer one coincident with the IETF are
>> appropriately spaced for that. If we want to have one, I think a longer one
>> coincident with ICANN51 (or the IETF, but that might be less convenient)
>> would be appropriate time-wise.
>>
>>
>>
>>
>> I think we should find a slot (or maybe two alternating slots to share the
>> time zone pain) for a bi-weekly 1-hour conference call and reserve that slot
>> starting two weeks from now and going for the duration of our work together.
>> We can always cancel any particular week if we don’t need a call, but at
>> least we’ll have them slotted in our calendars if we need them.
>>
>>
>>
>>
>> Alissa
>>
>>
>>
>>
>>
>> On 7/18/14, 3:11 PM, "Wu Kuo-Wei" <kuoweiwu at gmail.com> wrote:
>>
>>
>>
>>
>>
>>>
>>>
>>> The regular ICANN meeting finish on Thursday. So we can have CG meeting from
>>> Friday and Saturday.
>>>
>>>
>>>
>>> :-)
>>>
>>>
>>>
>>>
>>> Kuo Wu
>>>
>>>
>>>
>>>
>>> Wu Kuo-Wei <kuoweiwu at gmail.com> 於 2014/7/18 22:09 寫道：
>>>
>>>
>>>>
>>>> Patrik,
>>>>
>>>>
>>>>
>>>> Well, after the meeting. I am free for two days.
>>>>
>>>>
>>>>
>>>>
>>>> :-)
>>>>
>>>>
>>>>
>>>>
>>>> Kuo Wu
>>>>
>>>>
>>>>
>>>>
>>>> Patrik Fältström <paf at frobbit.se> 於 2014/7/18 21:56 寫道：
>>>>
>>>>
>>>>>
>>>>>
>>>>> Question from me to you Kuo-Wei is whether you can free two days of ICANN
>>>>> meeting in LA for CG work? As chair of SSAC I say that would be difficult
>>>>> if not the CG meeting is adjacent to already scheduled meetings. Not
>>>>> during the meeting.
>>>>>
>>>>>
>>>>>
>>>>>
>>>>> Patrik
>>>>>
>>>>>
>>>>> On 18 jul 2014, at 15:42, Wu Kuo-Wei <kuoweiwu at gmail.com> wrote:
>>>>>
>>>>>
>>>>>
>>>>>> Here is the data for us to recognize (but not necessary condition).
>>>>>> There are 24 people joining ICANN meeting regularly, and 7~8 joining IETF
>>>>>> meeting. So my comment will be: (please see the following)
>>>>>>
>>>>>>
>>>>>>
>>>>>> WUKnoben <wolf-ulrich.knoben at t-online.de> 於 2014/7/18 21:26 寫道：
>>>>>>
>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> see my comments in red
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> Best regards
>>>>>>>
>>>>>>> Wolf-Ulrich
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> From: Milton L Mueller <mailto:mueller at syr.edu>
>>>>>>>
>>>>>>> Sent: Friday, July 18, 2014 1:42 PM
>>>>>>>
>>>>>>> To: internal-cg at icann.org
>>>>>>>
>>>>>>> Subject: [Internal-cg] Primitive notes on scheduling meetings
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> Colleagues:
>>>>>>>
>>>>>>> Refer to this message as the framework for our discussion of meetings.
>>>>>>>
>>>>>>> Also refer to Russ’s “Timeline Discussion” document, as meetings need to
>>>>>>> be coordinated with our deadlines and expectations of milestones.
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> 3 types of meetings:
>>>>>>>
>>>>>>> - Face to face (F2F)
>>>>>>>
>>>>>>> - Conference calls
>>>>>>>
>>>>>>> - Email List traffic
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> Proposal:
>>>>>>>
>>>>>>> 1. Rely on list traffic remainder of July & August: fix 1 call for
>>>>>>> end of August
>>>>>>>
>>>>>>> - charter and call for proposals should be finalized via email and list
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>
>>>>>>
>>>>>>
>>>>>> Open
>>>>>>
>>>>>>
>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> 2. Decision: Next f2f: Istanbul IGF or ICANN LA? or Both? or in
>>>>>>> connection with any IETF meeting?
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>
>>>>>>
>>>>>>
>>>>>> ICANN LA meeting.
>>>>>>
>>>>>>
>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> F2F - Istanbul IGF Sept X - to publicize and promote work of the CG
>>>>>>>
>>>>>>> CG could make a presentation to a plenary session
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> Or, F2F in ICANN meeting in LA
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> Or, F2F in September (IGF) and October (ICANN)
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> 3. Conf calls November, December, January, February: set calls in
>>>>>>> advance for at least every 4 weeks also beyond Feb 15
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>
>>>>>>
>>>>>>
>>>>>> Open
>>>>>>
>>>>>>
>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> 4. Receipt of proposals by beginning of March 2015?
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> F2F in Dallas, TX near or during IETF 92, Mar 22-27
>>>>>>>
>>>>>>> Or, F2F in APNIC 39 in Japan 24 Feb - 6 March 2015
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>
>>>>>>
>>>>>>
>>>>>> Prefer APNIC 39 in Japan
>>>>>>
>>>>>>
>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> 5. Conf call in April
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>
>>>>>>
>>>>>>
>>>>>> Open
>>>>>>
>>>>>>
>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> 6. F2F in May 2015 at a location TBA
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>
>>>>>>
>>>>>>
>>>>>> ICANN 52 Marrekech meeting?
>>>>>>
>>>>>>
>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> 7. Conf calls in June, July
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> 8. Reminders + action lists for every call/meeting
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> _______________________________________________
>>>>>>> Internal-cg mailing list
>>>>>>> Internal-cg at icann.org
>>>>>>> https://mm.icann.org/mailman/listinfo/internal-cg
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> _______________________________________________
>>>>>>> Internal-cg mailing list
>>>>>>> Internal-cg at icann.org
>>>>>>> https://mm.icann.org/mailman/listinfo/internal-cg
>>>>>>>
>>>>>>>
>>>>>>
>>>>>>
>>>>>>
>>>>>>
>>>>>
>>>>>> _______________________________________________
>>>>>> Internal-cg mailing list
>>>>>> Internal-cg at icann.org
>>>>>> https://mm.icann.org/mailman/listinfo/internal-cg
>>>>>>
>>>>>
>>>>>
>>>>
>>>>
>>>>
>>>>
>>>>
>>>
>>>
>>>
>>>
>>>
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>>
>>
>>
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