[Internal-cg] Co-chairs revised draft 2.0
joseph.alhadeff at oracle.com
Wed Jul 23 09:22:24 UTC 2014
As a result of the consultation process, a new consensus has emerged:
There is now support for a Chair and Alternate. I have taken the
liberty off accommodating a minority request for co-chairs by allowing
the Chair to have the Alternate play a supporting role to share the work
as they see fit between themselves, but the Chair is the primary
decision-maker between the two.
I have adapted the previous document to reflect that. Attached is a red
line version, below is a clean text.
In the process of comment Alissa Cooper has been the only candidate for
Chair spontaneously suggested. There is a request of the existing
volunteers or any new volunteers to clarify their position related to
what role they are interested in; please note the timeline below.
One question as to process. Online, the only humming comes from the air
conditioning; therefore the process of achieving consensus is the rough
consensus among those who post an opinion. To date the above reflects
the consensus comments.
*_Role Of The Chair-Alternate (Draft v 1.0)_*
As a result of the consultation since the first meeting of the IANA
Stewardship Transition Coordination Group (ICG) a new consensus has
emerged among those that have commented.There will be one Chair and an
Alternate.. A call for volunteers remains open among committee members
for Chair and Alternate. It continues to be agreed that the roles of the
Chair/Alternate, supported by the secretariat, would be mostly related
to the organization and running of the coordination group – keeping the
trains running on time was a description often used by analogy.The
ability of Chair/Alternate to execute the needed functions and work
collaboratively was seen as essential to the role.It was also suggested
by some that considerations of diversity would be desirable in the
choice of officers. Finally it was suggested that a more precise resume
of the roles would be useful, which is the purpose of this draft.
*Comment and Selection Process*
This Draft, Chair-Alternate (draft 1.0) has incorporated the requested
changes from commentators, with one compromise – there was a minority
request for more than one chair to share the work.I have proposed that
the Chair and Alternate can self-organize the work between
themselves.This maintains one clear Chair, while allowing for the
Alternate to support the chair as well.
The final deadline for comments and additional volunteers by 2:00PM CET
Thursday July 24th to the list under the subject “Role of the
Chair-Alternate draft v 1.0 for comment and volunteers”.The Role of the
Chair-Alternate document and list of volunteers will be posted on
Thursday evening.ICG members must make their preferences for Chair and
Alternate known one week from that date (COB July 31).If ICG members are
in agreement (please suggest alternative procedures to the list, if
not), preferences can be manifested by sending a post to the list with
your preferred candidate for each role.. We would ask that all
volunteers be sure to have submitted their bios to the secretariat as
requested so that they are available for review.Any volunteer wishing to
provide further information may do so by e-mail to the list.To date,
there have been 5 volunteers:
Russ Housley (IAB)
Alissa Cooper (IETF)
Partrik Faltstrom (SSAC)
Keith Drazek (GTLd Registries)
Jean-Jacques Subrenat (ALAC)
Since the consultation, a majority of the commentators, including some
of the other volunteers, have supported Alissa Cooper to be Chair (the
only person mentioned to date for the revised role), citing her
exemplary work in preparing for and executing the de-facto chair role of
the first meeting.Alissa has indicated her willingness to serve if that
is the will of the group.Furthermore, there have been no suggestions for
modification to the role description.
In light of the above, would the current volunteers please specify if
they continue to be interested in one or both positions?Obviously,
Alissa has been nominated for Chair and accepted, if so confirmed, so
that is clarified as to her intent.
*Chair/Alternate Processes and Responsibilities:*
·There will be a Chair and an Alternate (selected from volunteers) that
will serve for the duration of this exercise.The Alternate will be able
to act as chair if the Chair is unavailable and will also be able to
support the Chair in related activities as needed.
·The ICG will reserve the right to change the number of the
Chair/Alternate, their role or who will serve, as appropriate, through
its established operating procedure of rough consensus.
·If for any reason the Chair or Alternate is no longer able or willing
to serve in that capacity, they will inform the secretariat who will
communicate this to the ICG and request that it seek volunteers to fill
·The Chair and Alternate are explicitly able to participate in ICG
discussions on their own or their constituency’s behalf and are just
requested to take appropriate precaution that there is no confusion
related to their role in such participation.
·The operational modalities of the Chair and Alternate, who is
undertaking what function, moderating the conversation for example,
maintaining the que…, is left to the Chair’s self-organization.It was
the view of the ICG that we did not wish to micro-manage the Chair
operations, but ICG obviously reserves the right to suggest or make
changes pursuant to rough consensus.
·The role of the Chair/Alternate is to assure that meetings and
conference calls are properly scheduled, planned, prepared, organized
and efficiently conducted including:
ofinalizing this version of the timeline and other work in process
oplanning for appropriate outreach and consultation
otimely developing agendas in appropriate consultation with ICG,
oorganizing volunteers (for themes, discussion topics and other needed
omoderating discussion and other elements of meeting function
ooverseeing minutes and summaries being taken, reviewed and circulated
in a timely fashion supported by the secretariat as well as the
drafting, circulation and publication of other needed papers and
oassuring that action items are captured, completed or otherwise
followed up; including between calls and meetings.
·Chair/Alternate will be appropriately supported by the Secretariat in
the executing these functions.
·Chair/Alternate are not meant to have independent decision-making in
substantive issues of the ICG on behalf of the group, but are rather the
coordinators of the process elements related to the calls, meetings and
related functions.Decisions must remain inclusive and collaborative.
There was discussion, however, that where rough consensus does not
emerge organically or cannot be recognized, the Chair/Alternate will
lead the ICG in a process to finalize rough consensus.
·There is no current spokesperson or press liaison role associated to
the Chair/Alternate, but the ICG may revisit that function as needed and
subject to whatever conditions (only speak from agreed points, etc) it
·Chair/Alternate should also recognize that by virtue of their title
they are clothed with apparent authority and should make clear across
all situations what their role and representative capacity is (on behalf
of themselves, their consistency…)
·Chair/Alternate need to be mindful of and support the needs of
transparency of this process in the planning, organization, conduct and
reporting back of calls and meetings as well as the drafting of papers
and other supporting documents
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