[Internal-cg] PLEASE READ - ICG Mtg #2 - Travel & RP

Alice Jansen alice.jansen at icann.org
Wed Jul 30 21:51:58 UTC 2014

Dear ICG Members,

As announced by Alissa, the ICG in-person meeting # 2 will take place on:

** Saturday, 6 September 2014**
At the Grand Hyatt<http://istanbul.grand.hyatt.com/en/hotel/home.html> in Istanbul
Meeting room: Tyana 1&2
09:00-17:30 EEST - 06:00-14:30 UTC
See timezone conversion at: http://tinyurl.com/qz5zjh3

Remote participation (RP) features will be available for ICG members who are not in a position to attend the meeting in person.

Remote Participation & Interpreting
The global multistakeholder community will be able to follow your exchanges through the virtual meeting room: https://icann.adobeconnect.com/icg/. Coordination Group Members participating remotely in the meeting should join the adobe connect room to view any material being displayed in the meeting room.
The dial-in bridge details will be sent to you in a separate email (off list).
Please note that we will have interpreting services at the meeting. Links to the respective languages are available below:

*      English - http://stream.icann.org:8000/icg-en.m3u

*      French - http://stream.icann.org:8000/icg-fr.m3u

*      Spanish - http://stream.icann.org:8000/icg-es.m3u

*      Chinese - http://stream.icann.org:8000/icg-zh.m3u

*      Russian - http://stream.icann.org:8000/icg-ru.m3u

*      Arabic - http://stream.icann.org:8000/icg-ar.m3u

*      Portuguese - http://stream.icann.org:8000/icg-pt.m3u
The community will be also be able to follow the real time transcript (RTT) at http://www.streamtext.net/player?event=06Sep2014icg (also available in the virtual meeting room).

Travel Support
As indicated in the process published on 6 June 2014, meal and lodging costs for ICG members to participate in ICG meetings will be covered by ICANN, upon request and in accordance with ICANN's community travel support guidelines<https://www.icann.org/resources/pages/travel-support-2012-02-25-en>. Supported travelers must book their air travel with ICANN's authorized travel agent, where the cost will be billed directly to ICANN.

Hotel rooms and tax for a specified meeting will be arranged and paid for directly by ICANN in accordance with the authorized arrival and departure dates (5-7 September 2014) for each supported traveler. ICANN will only book and pay for a non-refundable, lowest logical price airfare, and economy airfare. Reimbursement will be permitted for meeting attendance and other reasonable incidental expenses incurred.

Should you need travel support to attend this meeting, please inform ICANN staff as soon as possible and no later than Tuesday, 5 August - COB. ICANN staff will require your duly completed travel support request form (attached) to process your request - kindly ensure to return it to cgtravel at icann.org<mailto:cgtravel at icann.org> within the timeframe identified above. Note that delays in providing your information will not guarantee travel support.

Should you have already made travel arrangements to attend the IGF meeting in Istanbul, please inform staff (off list) whether you need travel support to extend your stay.

Thank you -
Best regards,
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