[Internal-cg] Version 1 of the agenda

Wed Sep 3 11:25:43 UTC 2014

Dear Adiel
Thank you for your kind and moderate and tolerable method of communication
Yes I could generally agree with you but I think there is no harm to just
put a simple item ibn the agenda as
Announcement of the elected chair and vice chairs
 Under that someone, dean of the meeting , announces that as results of
consultation Alissa and Patrik and Mohammed were elected or designated ad
chair and vice chairs
I discussed that few minutes ago with mohammed and he agreed with that.
May we take your proposed approached combined with mine.
I hope others ,like what you did, agree ,to some degree of tolerance
I need to be formal even if every thing to be done as simple as possible
The approach you suggested combined with what I said is simple and valid

Regards
Kavouss

2014-09-03 12:36 GMT+02:00 Adiel Akplogan <adiel at afrinic.net>:

> Hello Kavouss,
>
> While in the context of a Board or any structural organisation body I
> understand your stand that decision taken online (the selection of the
> chairs happened on the mailing list) need to be **ratified** during formal
> meeting (which is normal governance practice), I would like to raise the
> fact the ICG is not managing a legal organisation but a coordination group
> put in place to do a specific job. We want to have simple and straight
> forward mechanisms to get the job done. We need to avoid over engineering
> this and adding too much bureaucracy to it.
>
> I will suggest as alternative to address your concern that we add a simple
> statement to the ICG page naming the Officers and the process by which they
> were selected.
>
> In fact do we have a defined quorum for our face to face meeting? If not,
> we may as well define and agree that all decisions of the ICG should be
> formally taken only our mailing list where we are sure we have everyone.
> That can be documented in our rule of proceedings.
>
> - a.
>
> On Sep 3, 2014, at 11:37 AM, Kavouss Arasteh <kavouss.arasteh at gmail.com>
> wrote:
>
> > Then we need to put reference to that minutes when published
> > WE NEED TO DO THE WORK PRPOERLY
> > If there is a minutes officially published and in that minutes reference
> made toi the election then reference to that minutes to be made,
> > However, approving the minutes of a conference call is not  legal as it
> reflects the views of those participated at the discussion.
> > Alissia and others
> > the issue was simple It is become more complex in referring to the
> minutes
> > Once again simple affirmation of the election as an agenda item is the
> only possible way
> > Pls reconder it again
> > Regards
> > Kavouss
> >
> >
> >
> > 2014-09-03 9:31 GMT+02:00 Alissa Cooper <alissa at cooperw.in>:
> > Just responding to note that Samantha was on both of our last calls,
> including the one where we discussed the approval of the
> chairs/vice-chairs, and I believe she will be sending minutes for our
> review and publication.
> >
> > Alissa
> >
> > On 9/2/14, 11:50 PM, "Kavouss Arasteh" <kavouss.arasteh at gmail.com>
> wrote:
> >
> > Dear All
> > I still believe that whether or nor ICG is political or non political
> environment we need to follow normal practices that every body else
> follows..
> > If in IETF or other ICANN constituencies that practice was not followed,
> it is not to me to intervene. However, as far as ICG which has been
> established pursuant to the announcement of NTIA( political or otherwise)
> we should formally approve or confirm the election or designation.
> > I am n not convinced by the argument given below
> > Quote
> > " 1. I don’t see a real need to formally confirm/designate the
> chairs/vicechairs. This was already done with the election and the
> acceptance of the candidates and is hopefully reflected in the related
> minutes. I think we are here in a working and not in a political
> environment where such a formal step may be applicable."
> > Unquote
> > In the quoted paragraph it is mentioned that ' the acceptance of the
> candidates and is hopefully reflected in the related minutes"
> > WHAT MINUTES.
> > Dear Col;leagues
> > There was some consultations ,there was poll.
> > There was some outcome .
> > Some voted .Some did not voted
> > The results supported the Chair and two Vice chairs as contained in one
> of the last e-mail
> > However, as ICG is a formal Group and its output and decisions are
> formal thus the designation /election of the Chair and two Vice chairs must
> be formally announced ,no doubt without any discussion ,what so ever ,
> > I hope that you have now been briefed as you should be and kindlky agree
> to that process
> > Regards
> > KAVOUSS
> > I have not seen any minute( s0 as e-mail correspondence is e-mail
> correspondence and in no way is to be understood to construe as " Minutes"
> > As for SUMMARY OF DECISION or WRAP UP
> > I am happy that finally it is being accepted thus Patrik is kindly
> requested to include that in the agenda
> >
> >
> > It’s clear that in case of a public statement of the meeting this
> statement has to be discussed within the ICG. I suggest put the topic
> “public statement” under AOB – just as placeholder
> >
> >
> >
> > 2014-09-02 22:19 GMT+02:00 WUKnoben <wolf-ulrich.knoben at t-online.de>:
> > All,
> >
> > 1. I don’t see a real need to formally confirm/designate the
> chairs/vicechairs. This was already done with the election and the
> acceptance of the candidates and is hopefully reflected in the related
> minutes. I think we are here in a working and not in a political
> environment where such a formal step may be applicable.
> > 2. I agree that a meeting wrap-up should be done. This may be done in a
> written form with bullet points. I would not ask for a document similar to
> the GAC communiquees which need prior formal coordination.
> > It’s clear that in case of a public statement of the meeting this
> statement has to be discussed within the ICG. I suggest put the topic
> “public statement” under AOB – just as placeholder.
> >
> > Best regards
> >
> > Wolf-Ulrich
> >
> > From: Kavouss Arasteh
> > Sent: Tuesday, September 02, 2014 12:54 PM
> > To: Patrik Fältström
> > Cc: Coordination Group
> > Subject: Re: [Internal-cg] Version 1 of the agenda
> >
> > Dear Patrik
> > Dear All
> > I humbly and once again suggest to add the two following items to the
> agenda
> > 1.  Confirmation/formal  Designation of  Chair and Vice Chairs, at the
> very beginning
> > 2  Approval of Summary of conclusion reached/ decision made ( this
> summary should be prepared by chair and approved at the meeting)
> > Kavouss
> >
> >
> > 2014-09-02 12:06 GMT+02:00 Patrik Fältström <paf at frobbit.se>:
> > All,
> >
> > Can you who feel the most for the respective Agenda Items send me
> information you have, and I will try to add to the agenda so that it is
> more easy to understand. For example objectives.
> >
> >   Patrik
> >
> > On 2 sep 2014, at 12:19, Lynn St.Amour <Lynn at LStAmour.org> wrote:
> >
> >> Thanks Patrik,
> >>
> >> I think the main issues are captured.
> >>
> >> Could I also suggest that for each item, the "agenda item leader" add a
> short statement of what we expect to accomplish (or a Purpose statement) as
> well as a link to the appropriate documents.  This will help remote
> participants (and may even help the ICG focus).
> >>
> >> For example:
> >>
> >> - IANA Functions Transition Request for Proposals “RFP”
> >>      Objective:   Approve RFP
> >>                      Approve Timeline
> >>                      etc…
> >> Best,
> >> Lynn
> >>
> >>
> >> On Sep 2, 2014, at 12:47 AM, Patrik Fältström <paf at frobbit.se> wrote:
> >>
> >>> All,
> >>>
> >>> Thanks for the comments. Version 1 of the agenda is just released
> where I have tried to move things around, re-allocated time slots etc
> according to the feedback.
> >>>
> >>> I have still not validated time for lunch, coffee break and
> translators. Those outside events might impact time allocation.
> >>>
> >>> Patrik
> >>> <Agenda ICG meeting Istanbul-v1.doc>
> >>> _______________________________________________
> >>> Internal-cg mailing list
> >>> Internal-cg at icann.org
> >>> https://mm.icann.org/mailman/listinfo/internal-cg
> >>
> >
> >
> > _______________________________________________
> > Internal-cg mailing list
> > Internal-cg at icann.org
> > https://mm.icann.org/mailman/listinfo/internal-cg
> >
> >
> >
> > _______________________________________________
> > Internal-cg mailing list
> > Internal-cg at icann.org
> > https://mm.icann.org/mailman/listinfo/internal-cg
> >
> >
> >
> > _______________________________________________ Internal-cg mailing list
> Internal-cg at icann.org https://mm.icann.org/mailman/listinfo/internal-cg
> >
> > _______________________________________________
> > Internal-cg mailing list
> > Internal-cg at icann.org
> > https://mm.icann.org/mailman/listinfo/internal-cg
>
>
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://mm.icann.org/pipermail/internal-cg/attachments/20140903/6aa5b7dc/attachment.html>