[Internal-cg] Plan for side meetings / ICANN 51

[Alissa Cooper]

On 9/22/14, 2:16 PM, "joseph alhadeff" <joseph.alhadeff at oracle.com> wrote:

>Are the formal dates and times for both ALAC and GAC meetings?

These are the tentative but likely times:

ALAC - Tuesday, Oct 14, 15:45-16:45 PT
GAC - Wednesday, Oct 15, 10:30-11:30 PT

Alissa

>On 9/22/2014 5:01 PM, Alissa Cooper wrote:
>> Dear all,
>>
>> I’d like to summarize where we are with respect to ICG side meetings
>>with
>> specific communities, at ICANN 51 and beyond.
>>
>> First, we have extended our open session with the community by 30
>>minutes,
>> to 120 minutes. Patrik is working on the agenda for that session. The
>> intent with the extra time is to provide more time for Q&A with the
>> community, and perhaps to address specific questions that may have come
>>up
>> earlier in the ICANN 51 meeting week.
>>
>> Second, there is strong support for the development of an FAQ so that we
>> can have a shared resource when answering questions that may arise in
>> various sessions and venues. I have asked Manal and Martin to develop a
>> first draft of the FAQ and my hope is that we can book time on our
>>October
>> 1 call to discuss and refine it. There is limited time between now and
>> ICANN 51, so I think the goal here should not be perfection, but to have
>> talking points that we find useful as a group. To that point, whether we
>> formally “publish” the FAQ on our web site or just use the draft for our
>> own purposes at the meeting can be decided at some future time — the
>>goal
>> for now should be to have an internal resource. Also, there has been
>>some
>> discussion about the inclusion of questions/answers concerning the
>>process
>> to be followed after we receive proposals. I will send a separate email
>> about that.
>>
>> Third, we have received two explicit requests for side meetings at ICANN
>> 51 — one from ALAC, and one from the GAC. As our discussion on this
>>topic
>> has evolved, I believe we have rough consensus to proceed with
>>scheduling
>> these meetings, provided that certain conditions are met (most of the
>> discussion has focused on the GAC request, but I think some of the
>> arguments that have been given from a variety of people posting to the
>> list and on the call extend to ALAC and other groups as well). These
>> conditions have been mentioned (to some extent I’m paraphrasing Patrik)
>> and I think we should make use of them:
>>
>> (a) Side meetings are public, minuted, and, to the extent possible,
>> translated. (These conditions will be met by the ALAC and GAC
>> arrangements.)
>>
>> (b) We announce that we are accepting meeting invitations from
>>interested
>> parties (at ICANN 51 and beyond) and that we will respond if requests
>>seem
>> justified and resources permit.
>>
>> (c) For the round of meetings at ICANN 51 focused on how to participate
>>in
>> operational community processes, we ensure that at least one ICG member
>> each from protocol parameters, numbers, gTLDs, and ccTLDs are available
>>to
>> join the meetings, and we welcome participation from as many other ICG
>> members whose schedules can accommodate the meetings. In general, we
>> assume for side meetings that having a small group of us represent the
>>ICG
>> is fine, while having a larger subset of us participate is preferred.
>>
>> My plan is to proceed with the tasks necessary to fulfill the conditions
>> above — responding to ALAC and GAC about scheduling, getting an
>> announcement posted, and figuring out who will be available to attend
>>the
>> meetings. There have also been some suggestions that we should try to
>>get
>> meetings scheduled with the CCWG and the ccNSO. If you are participating
>> in those groups, believe that a meeting would be beneficial, and can
>>help
>> with scheduling, please make that known on the list and I will follow up
>> with you.
>>
>> Thanks,
>> Alissa
>>
>>
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