[Internal-cg] Timeline and proposal finalization process updates

[Alissa Cooper]

Patrik, Mohamed, the secretariat and I have worked on an edited version of the proposal finalization process and a new timeline spreadsheet that corresponds to the edits (attached and in Dropbox at https://www.dropbox.com/s/2zmvchgfl7fi2al/proposal-finalization-process-v6-alc.docx?dl=0 and https://www.dropbox.com/s/pqztqy8fpox9pel/TimelineGraphic-v9.xlsx?dl=0).

In the proposal finalization process:

- The sub-steps are now numbered. We added proposed time frames to each of the numbered sub-steps. In the F2F meeting we heard support for maintaining the original time frames, so we did not modify them here. Note, however, that in Step 4 this is basically impossible — we allotted ourselves 4 weeks to obtain public comments, analyze them, send issues to the communities, and produce the final proposal! We put a note in about that being unrealistic.

- In steps 1 and 2, we have reversed the order of the “if” clauses concerning whether or not operational community work is needed. It is much easier to depict the steps graphically if the potential OC work is listed first and then the milestone is at the end. We didn’t change any of the substance, just the order in which the words appear.

- For steps that are milestones, they say “milestone” rather than listing a time span.


In the timeline spreadsheet:

- We depicted the original timeline/time spans, as reflected in the edited proposal finalization process, in two ways — first on two separate sheets, and then on one combined sheet. Not sure which one is easier for people to follow so we included both. 

- I counted up the weeks in our original plan and it was about 28 weeks, or 6.5 months, from Jan 15 to Jul 31. But because the weeks-to-months mapping is not exact (e.g., some months have more than 4 weeks, partial weeks, etc.), if we had mapped that plan out generically week-by-week in the spreadsheet, it would have totaled 26 weeks (4 weeks/month, at 6.5 months, gives 26 weeks). The "Original Timeline with CWG Dependency" tabs lists 31 weeks, which has the original 26 weeks plus the 5 additional weeks built into Step 4 in the proposal finalization process. So this is closer to 8 months rather than the 6 number we were discussing on Saturday, if we stick closely to the proposal finalization process and assume that we will need the operational community work periods, which we may or may not.

- We’ve included an alternative timeline as well, called Optimized, to respond to what people were saying in the room about optimizing and parallelizing our work. There is a note on the spreadsheet itself that explains the optimizations. We would need to decide as a group about whether we want to go down the "Original with CWG Dependency" path or the Optimized path. All of the steps are still there and they use the previously defined time frames, but they occur more in parallel.

Please send your feedback and opinions about the documents.

Thanks,
Alissa

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