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Colleagues:<br>
<br>
As a result of the consultation process, a new consensus has
emerged:<br>
<br>
There is now support for a Chair and Alternate. I have taken the
liberty off accommodating a minority request for co-chairs by
allowing the Chair to have the Alternate play a supporting role to
share the work as they see fit between themselves, but the Chair is
the primary decision-maker between the two.<br>
<br>
I have adapted the previous document to reflect that. Attached is a
red line version, below is a clean text.<br>
<br>
In the process of comment Alissa Cooper has been the only candidate
for Chair spontaneously suggested. There is a request of the
existing volunteers or any new volunteers to clarify their position
related to what role they are interested in; please note the
timeline below.<br>
<br>
One question as to process. Online, the only humming comes from the
air conditioning; therefore the process of achieving consensus is
the rough consensus among those who post an opinion. To date the
above reflects the consensus comments.<br>
<br>
++++++++++++++++++++++++++++++++++<br>
<br>
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<p class="MsoNormal" style="text-align:center" align="center"><b
style="mso-bidi-font-weight:
normal"><u><span style="font-size:14.0pt;line-height:115%">Role
Of The Chair-Alternate
(Draft v 1.0)<o:p></o:p></span></u></b></p>
<p class="MsoNormal"><span style="font-size:12.0pt;line-height:115%"><o:p> </o:p></span></p>
<p class="MsoNormal"><b style="mso-bidi-font-weight:normal"><span
style="font-size:12.0pt;line-height:115%">Introduction<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:12.0pt;line-height:115%">As
a result
of the consultation since the first meeting of the IANA
Stewardship Transition
Coordination Group (ICG) a new consensus has emerged among those
that have
commented.<span style="mso-spacerun:yes"> </span>There will be
one Chair and
an Alternate.. <span style="mso-spacerun:yes"> </span>A call
for volunteers remains
open <span style="mso-spacerun:yes"> </span>among committee
members for Chair
and Alternate. <span style="mso-spacerun:yes"> </span>It
continues to be <span style="mso-spacerun:yes"> </span>agreed
that the roles of the Chair/Alternate,
supported by the secretariat, would be mostly related to the
organization and
running of the coordination group – keeping the trains running
on time was a
description often used by analogy.<span style="mso-spacerun:yes">
</span>The
ability of Chair/Alternate to execute the needed functions and
work
collaboratively was seen as essential to the role.<span
style="mso-spacerun:yes"> </span>It was also suggested by
some that
considerations of diversity would be desirable in the choice of
officers. Finally
it was suggested that a more precise resume of the roles would
be useful, which
is the purpose of this draft.<span style="mso-spacerun:yes"> </span><o:p></o:p></span></p>
<p class="MsoNormal"><b style="mso-bidi-font-weight:normal"><span
style="font-size:12.0pt;line-height:115%">Comment and
Selection Process<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:12.0pt;line-height:115%">This
Draft,
Chair-Alternate (draft 1.0) has incorporated the requested
changes from
commentators, with one compromise – there was a minority request
for more than
one chair to share the work.<span style="mso-spacerun:yes"> </span>I
have
proposed that the Chair and Alternate can self-organize the work
between
themselves.<span style="mso-spacerun:yes"> </span>This
maintains one clear Chair,
while allowing for the Alternate to support the chair as well. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;line-height:115%">The
final
deadline for comments and additional volunteers by 2:00PM CET
Thursday <span style="mso-spacerun:yes"> </span>July 24th to
the list under the subject “Role
of the Chair-Alternate draft v 1.0 for comment and volunteers”.<span
style="mso-spacerun:yes"> </span>The Role of the
Chair-Alternate document and
list of volunteers will be posted on Thursday evening.<span
style="mso-spacerun:yes"> </span>ICG members must make their
preferences for Chair
and Alternate known one week from that date (COB July 31).<span
style="mso-spacerun:yes"> </span>If ICG members are in
agreement (please
suggest alternative procedures to the list, if not), preferences
can be
manifested by sending a post to the list with your preferred
candidate for each
role.. We would ask that all <span style="mso-spacerun:yes"> </span>volunteers
be
sure to have submitted their bios to the secretariat as
requested so that
they are available for review.<span style="mso-spacerun:yes"> </span>Any
volunteer
wishing to provide further information may do so by e-mail to
the
list.<span style="mso-spacerun:yes"> </span>To date, there
have been 5
volunteers:<o:p></o:p></span></p>
<p class="MsoNormal">Russ Housley (IAB) <br>
Alissa Cooper (IETF) <br>
Partrik Faltstrom (SSAC) <br>
Keith Drazek (GTLd Registries) <br>
Jean-Jacques Subrenat (ALAC)<o:p></o:p></p>
<p class="MsoNormal">Since the consultation, a majority of the
commentators,
including some of the other volunteers, have supported Alissa
Cooper to be
Chair (the only person mentioned to date for the revised role),
citing her
exemplary work in preparing for and executing the de-facto chair
role of the
first meeting.<span style="mso-spacerun:yes"> </span>Alissa has
indicated her
willingness to serve if that is the will of the group.<span
style="mso-spacerun:yes"> </span>Furthermore, there have been
no suggestions for
modification to the role description.<o:p></o:p></p>
<p class="MsoNormal">In light of the above, would the current
volunteers please
specify if they continue to be interested in one or both
positions?<span style="mso-spacerun:yes"> </span>Obviously,
Alissa has been nominated for Chair
and accepted, if so confirmed, so that is clarified as to her
intent.<span style="font-size:12.0pt;line-height:115%"><o:p></o:p></span></p>
<p class="MsoNormal"><b style="mso-bidi-font-weight:normal"><span
style="font-size:12.0pt;line-height:115%">Chair/Alternate
Processes and
Responsibilities:<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:12.0pt;line-height:115%">Operational
Processes<o:p></o:p></span></p>
<p class="MsoListParagraphCxSpFirst"
style="text-indent:-.25in;mso-list:l0 level1 lfo1"><!--[if !supportLists]--><span
style="font-size:12.0pt;line-height:115%;font-family:Symbol;mso-fareast-font-family:
Symbol;mso-bidi-font-family:Symbol"><span
style="mso-list:Ignore">·<span style="font:7.0pt "Times
New Roman"">
</span></span></span><!--[endif]--><span
style="font-size:12.0pt;line-height:115%">There
will be a Chair and an Alternate (selected from volunteers) that
will serve for
the duration of this exercise.<span style="mso-spacerun:yes"> </span>The
Alternate
will be able to act as chair if the Chair is unavailable and
will
also be able to support the Chair in related activities as
needed. <o:p></o:p></span></p>
<p class="MsoListParagraphCxSpMiddle"
style="text-indent:-.25in;mso-list:l0 level1 lfo1"><!--[if !supportLists]--><span
style="font-size:12.0pt;line-height:115%;font-family:Symbol;mso-fareast-font-family:
Symbol;mso-bidi-font-family:Symbol"><span
style="mso-list:Ignore">·<span style="font:7.0pt "Times
New Roman"">
</span></span></span><!--[endif]--><span
style="font-size:12.0pt;line-height:115%">The
ICG will reserve the right to change the number of the
Chair/Alternate, their
role or who will serve, as appropriate, through its established
operating
procedure of rough consensus.<o:p></o:p></span></p>
<p class="MsoListParagraphCxSpMiddle"
style="text-indent:-.25in;mso-list:l0 level1 lfo1"><!--[if !supportLists]--><span
style="font-size:12.0pt;line-height:115%;font-family:Symbol;mso-fareast-font-family:
Symbol;mso-bidi-font-family:Symbol"><span
style="mso-list:Ignore">·<span style="font:7.0pt "Times
New Roman"">
</span></span></span><!--[endif]--><span
style="font-size:12.0pt;line-height:115%">If
for any reason the Chair or Alternate is no longer able or
willing to serve in
that capacity, they will inform the secretariat who will
communicate this to
the ICG and request that it seek volunteers to fill the
vacancy.. <o:p></o:p></span></p>
<p class="MsoListParagraphCxSpMiddle"
style="text-indent:-.25in;mso-list:l0 level1 lfo1"><!--[if !supportLists]--><span
style="font-size:12.0pt;line-height:115%;font-family:Symbol;mso-fareast-font-family:
Symbol;mso-bidi-font-family:Symbol"><span
style="mso-list:Ignore">·<span style="font:7.0pt "Times
New Roman"">
</span></span></span><!--[endif]--><span
style="font-size:12.0pt;line-height:115%">The
Chair and Alternate are explicitly able to participate in ICG
discussions on
their own or their constituency’s behalf and are just requested
to take appropriate
precaution that there is no confusion related to their role in
such
participation.<o:p></o:p></span></p>
<p class="MsoListParagraphCxSpLast"
style="text-indent:-.25in;mso-list:l0 level1 lfo1"><!--[if !supportLists]--><span
style="font-size:12.0pt;line-height:115%;font-family:Symbol;mso-fareast-font-family:
Symbol;mso-bidi-font-family:Symbol"><span
style="mso-list:Ignore">·<span style="font:7.0pt "Times
New Roman"">
</span></span></span><!--[endif]--><span
style="font-size:12.0pt;line-height:115%">The
operational modalities of the Chair and Alternate, who is
undertaking what
function, moderating the conversation for example, maintaining
the que…, is
left to the Chair’s self-organization.<span
style="mso-spacerun:yes">
</span>It was the view of the ICG that we did not wish to
micro-manage the Chair
operations, but ICG obviously reserves the right to suggest or
make changes
pursuant to rough consensus.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;line-height:115%">Responsibilities:<o:p></o:p></span></p>
<p class="MsoListParagraphCxSpFirst"
style="text-indent:-.25in;mso-list:l0 level1 lfo1"><!--[if !supportLists]--><span
style="font-size:12.0pt;line-height:115%;font-family:Symbol;mso-fareast-font-family:
Symbol;mso-bidi-font-family:Symbol"><span
style="mso-list:Ignore">·<span style="font:7.0pt "Times
New Roman"">
</span></span></span><!--[endif]--><span
style="font-size:12.0pt;line-height:115%">The
role of the Chair/Alternate is to assure that meetings and
conference calls are
properly scheduled, planned, prepared, organized and efficiently
conducted
including:<o:p></o:p></span></p>
<p class="MsoListParagraphCxSpMiddle"
style="margin-left:1.0in;mso-add-space:
auto;text-indent:-.25in;mso-list:l0 level2 lfo1"><!--[if !supportLists]--><span
style="font-size:12.0pt;line-height:115%;font-family:"Courier
New";mso-fareast-font-family:
"Courier New""><span style="mso-list:Ignore">o<span
style="font:7.0pt "Times New Roman"">
</span></span></span><!--[endif]--><span
style="font-size:12.0pt;line-height:115%">finalizing
this version of the timeline and other work in process<o:p></o:p></span></p>
<p class="MsoListParagraphCxSpMiddle"
style="margin-left:1.0in;mso-add-space:
auto;text-indent:-.25in;mso-list:l0 level2 lfo1"><!--[if !supportLists]--><span
style="font-size:12.0pt;line-height:115%;font-family:"Courier
New";mso-fareast-font-family:
"Courier New""><span style="mso-list:Ignore">o<span
style="font:7.0pt "Times New Roman"">
</span></span></span><!--[endif]--><span
style="font-size:12.0pt;line-height:115%">planning
for appropriate outreach and consultation<o:p></o:p></span></p>
<p class="MsoListParagraphCxSpMiddle"
style="margin-left:1.0in;mso-add-space:
auto;text-indent:-.25in;mso-list:l0 level2 lfo1"><!--[if !supportLists]--><span
style="font-size:12.0pt;line-height:115%;font-family:"Courier
New";mso-fareast-font-family:
"Courier New""><span style="mso-list:Ignore">o<span
style="font:7.0pt "Times New Roman"">
</span></span></span><!--[endif]--><span
style="font-size:12.0pt;line-height:115%">timely
developing agendas in appropriate consultation with ICG, <o:p></o:p></span></p>
<p class="MsoListParagraphCxSpMiddle"
style="margin-left:1.0in;mso-add-space:
auto;text-indent:-.25in;mso-list:l0 level2 lfo1"><!--[if !supportLists]--><span
style="font-size:12.0pt;line-height:115%;font-family:"Courier
New";mso-fareast-font-family:
"Courier New""><span style="mso-list:Ignore">o<span
style="font:7.0pt "Times New Roman"">
</span></span></span><!--[endif]--><span
style="font-size:12.0pt;line-height:115%">organizing
volunteers (for themes, discussion topics and other needed
functions)<o:p></o:p></span></p>
<p class="MsoListParagraphCxSpMiddle"
style="margin-left:1.0in;mso-add-space:
auto;text-indent:-.25in;mso-list:l0 level2 lfo1"><!--[if !supportLists]--><span
style="font-size:12.0pt;line-height:115%;font-family:"Courier
New";mso-fareast-font-family:
"Courier New""><span style="mso-list:Ignore">o<span
style="font:7.0pt "Times New Roman"">
</span></span></span><!--[endif]--><span
style="font-size:12.0pt;line-height:115%">moderating
discussion and other elements of meeting function<o:p></o:p></span></p>
<p class="MsoListParagraphCxSpMiddle"
style="margin-left:1.0in;mso-add-space:
auto;text-indent:-.25in;mso-list:l0 level2 lfo1"><!--[if !supportLists]--><span
style="font-size:12.0pt;line-height:115%;font-family:"Courier
New";mso-fareast-font-family:
"Courier New""><span style="mso-list:Ignore">o<span
style="font:7.0pt "Times New Roman"">
</span></span></span><!--[endif]--><span
style="font-size:12.0pt;line-height:115%">overseeing
minutes and summaries being taken, reviewed and circulated in a
timely fashion
supported by the secretariat as well as the drafting,
circulation and
publication of other needed papers and documents, and<o:p></o:p></span></p>
<p class="MsoListParagraphCxSpMiddle"
style="margin-left:1.0in;mso-add-space:
auto;text-indent:-.25in;mso-list:l0 level2 lfo1"><!--[if !supportLists]--><span
style="font-size:12.0pt;line-height:115%;font-family:"Courier
New";mso-fareast-font-family:
"Courier New""><span style="mso-list:Ignore">o<span
style="font:7.0pt "Times New Roman"">
</span></span></span><!--[endif]--><span
style="font-size:12.0pt;line-height:115%">assuring
that action items are captured, completed or otherwise followed
up; including
between calls and meetings.<o:p></o:p></span></p>
<p class="MsoListParagraphCxSpMiddle"
style="text-indent:-.25in;mso-list:l0 level1 lfo1"><!--[if !supportLists]--><span
style="font-size:12.0pt;line-height:115%;font-family:Symbol;mso-fareast-font-family:
Symbol;mso-bidi-font-family:Symbol"><span
style="mso-list:Ignore">·<span style="font:7.0pt "Times
New Roman"">
</span></span></span><!--[endif]--><span
style="font-size:12.0pt;line-height:115%">Chair/Alternate
will be appropriately supported by the Secretariat in the
executing these
functions.<o:p></o:p></span></p>
<p class="MsoListParagraphCxSpMiddle"
style="text-indent:-.25in;mso-list:l0 level1 lfo1"><!--[if !supportLists]--><span
style="font-size:12.0pt;line-height:115%;font-family:Symbol;mso-fareast-font-family:
Symbol;mso-bidi-font-family:Symbol"><span
style="mso-list:Ignore">·<span style="font:7.0pt "Times
New Roman"">
</span></span></span><!--[endif]--><span
style="font-size:12.0pt;line-height:115%">Chair/Alternate
are not meant to have independent decision-making in substantive
issues of the
ICG on behalf of the group, but are rather the coordinators of
the process
elements related to the calls, meetings and related functions.<span
style="mso-spacerun:yes"> </span>Decisions must remain
inclusive and
collaborative. There was discussion, however, that where rough
consensus does
not emerge organically or cannot be recognized, the
Chair/Alternate will lead
the ICG in a process to finalize rough consensus.<o:p></o:p></span></p>
<p class="MsoListParagraphCxSpMiddle"
style="text-indent:-.25in;mso-list:l0 level1 lfo1"><!--[if !supportLists]--><span
style="font-size:12.0pt;line-height:115%;font-family:Symbol;mso-fareast-font-family:
Symbol;mso-bidi-font-family:Symbol"><span
style="mso-list:Ignore">·<span style="font:7.0pt "Times
New Roman"">
</span></span></span><!--[endif]--><span
style="font-size:12.0pt;line-height:115%">There
is no current spokesperson or press liaison role associated to
the Chair/Alternate,
but the ICG may revisit that function as needed and subject to
whatever
conditions (only speak from agreed points, etc) it feels
appropriate.<o:p></o:p></span></p>
<p class="MsoListParagraphCxSpMiddle"
style="text-indent:-.25in;mso-list:l0 level1 lfo1"><!--[if !supportLists]--><span
style="font-size:12.0pt;line-height:115%;font-family:Symbol;mso-fareast-font-family:
Symbol;mso-bidi-font-family:Symbol"><span
style="mso-list:Ignore">·<span style="font:7.0pt "Times
New Roman"">
</span></span></span><!--[endif]--><span
style="font-size:12.0pt;line-height:115%">Chair/Alternate
should also recognize that by virtue of their title they are
clothed with
apparent authority and should make clear across all situations
what their role
and representative capacity is (on behalf of themselves, their
consistency…)<o:p></o:p></span></p>
<p class="MsoListParagraphCxSpLast"
style="text-indent:-.25in;mso-list:l0 level1 lfo1"><!--[if !supportLists]--><span
style="font-size:12.0pt;line-height:115%;font-family:Symbol;mso-fareast-font-family:
Symbol;mso-bidi-font-family:Symbol"><span
style="mso-list:Ignore">·<span style="font:7.0pt "Times
New Roman"">
</span></span></span><!--[endif]--><span
style="font-size:12.0pt;line-height:115%">Chair/Alternate
need to be mindful of and support the needs of transparency of
this process in
the planning, organization, conduct and reporting back of calls
and meetings as
well as the drafting of papers and other supporting documents<o:p></o:p></span></p>
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        panose-1:5 0 0 0 0 0 0 0 0 0;
        mso-font-charset:2;
        mso-generic-font-family:auto;
        mso-font-pitch:variable;
        mso-font-signature:0 268435456 0 0 -2147483648 0;}
@font-face
        {font-family:"Cambria Math";
        panose-1:2 4 5 3 5 4 6 3 2 4;
        mso-font-charset:0;
        mso-generic-font-family:roman;
        mso-font-pitch:variable;
        mso-font-signature:-536870145 1107305727 0 0 415 0;}
@font-face
        {font-family:Calibri;
        panose-1:2 15 5 2 2 2 4 3 2 4;
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        mso-generic-font-family:swiss;
        mso-font-pitch:variable;
        mso-font-signature:-520092929 1073786111 9 0 415 0;}
/* Style Definitions */
p.MsoNormal, li.MsoNormal, div.MsoNormal
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        mso-style-qformat:yes;
        mso-style-parent:"";
        margin-top:0in;
        margin-right:0in;
        margin-bottom:10.0pt;
        margin-left:0in;
        line-height:115%;
        mso-pagination:widow-orphan;
        font-size:11.0pt;
        font-family:"Calibri","sans-serif";
        mso-fareast-font-family:Calibri;
        mso-bidi-font-family:"Times New Roman";}
p.MsoListParagraph, li.MsoListParagraph, div.MsoListParagraph
        {mso-style-priority:34;
        mso-style-unhide:no;
        mso-style-qformat:yes;
        margin-top:0in;
        margin-right:0in;
        margin-bottom:10.0pt;
        margin-left:.5in;
        mso-add-space:auto;
        line-height:115%;
        mso-pagination:widow-orphan;
        font-size:11.0pt;
        font-family:"Calibri","sans-serif";
        mso-fareast-font-family:Calibri;
        mso-bidi-font-family:"Times New Roman";}
p.MsoListParagraphCxSpFirst, li.MsoListParagraphCxSpFirst, div.MsoListParagraphCxSpFirst
        {mso-style-priority:34;
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        mso-style-qformat:yes;
        mso-style-type:export-only;
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        margin-right:0in;
        margin-bottom:0in;
        margin-left:.5in;
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        mso-add-space:auto;
        line-height:115%;
        mso-pagination:widow-orphan;
        font-size:11.0pt;
        font-family:"Calibri","sans-serif";
        mso-fareast-font-family:Calibri;
        mso-bidi-font-family:"Times New Roman";}
p.MsoListParagraphCxSpMiddle, li.MsoListParagraphCxSpMiddle, div.MsoListParagraphCxSpMiddle
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        mso-style-type:export-only;
        margin-top:0in;
        margin-right:0in;
        margin-bottom:0in;
        margin-left:.5in;
        margin-bottom:.0001pt;
        mso-add-space:auto;
        line-height:115%;
        mso-pagination:widow-orphan;
        font-size:11.0pt;
        font-family:"Calibri","sans-serif";
        mso-fareast-font-family:Calibri;
        mso-bidi-font-family:"Times New Roman";}
p.MsoListParagraphCxSpLast, li.MsoListParagraphCxSpLast, div.MsoListParagraphCxSpLast
        {mso-style-priority:34;
        mso-style-unhide:no;
        mso-style-qformat:yes;
        mso-style-type:export-only;
        margin-top:0in;
        margin-right:0in;
        margin-bottom:10.0pt;
        margin-left:.5in;
        mso-add-space:auto;
        line-height:115%;
        mso-pagination:widow-orphan;
        font-size:11.0pt;
        font-family:"Calibri","sans-serif";
        mso-fareast-font-family:Calibri;
        mso-bidi-font-family:"Times New Roman";}
.MsoChpDefault
        {mso-style-type:export-only;
        mso-default-props:yes;
        font-size:10.0pt;
        mso-ansi-font-size:10.0pt;
        mso-bidi-font-size:10.0pt;
        mso-ascii-font-family:Calibri;
        mso-fareast-font-family:Calibri;
        mso-hansi-font-family:Calibri;}
@page WordSection1
        {size:8.5in 11.0in;
        margin:1.0in 1.0in 1.0in 1.0in;
        mso-header-margin:.5in;
        mso-footer-margin:.5in;
        mso-paper-source:0;}
div.WordSection1
        {page:WordSection1;}
/* List Definitions */
@list l0
        {mso-list-id:482432925;
        mso-list-type:hybrid;
        mso-list-template-ids:-281789694 67698689 67698691 67698693 67698689 67698691 67698693 67698689 67698691 67698693;}
@list l0:level1
        {mso-level-number-format:bullet;
        mso-level-text:;
        mso-level-tab-stop:none;
        mso-level-number-position:left;
        text-indent:-.25in;
        font-family:Symbol;}
@list l0:level2
        {mso-level-number-format:bullet;
        mso-level-text:o;
        mso-level-tab-stop:none;
        mso-level-number-position:left;
        text-indent:-.25in;
        font-family:"Courier New";}
ol
        {margin-bottom:0in;}
ul
        {margin-bottom:0in;}
-->
</style><!--[if gte mso 10]>
<style>
/* Style Definitions */
table.MsoNormalTable
        {mso-style-name:"Table Normal";
        mso-tstyle-rowband-size:0;
        mso-tstyle-colband-size:0;
        mso-style-noshow:yes;
        mso-style-priority:99;
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        mso-style-parent:"";
        mso-padding-alt:0in 5.4pt 0in 5.4pt;
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        mso-para-margin-bottom:.0001pt;
        mso-pagination:widow-orphan;
        font-size:10.0pt;
        font-family:"Calibri","sans-serif";
        mso-bidi-font-family:"Times New Roman";}
</style>
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<o:shapelayout v:ext="edit">
<o:idmap v:ext="edit" data="1"/>
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