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We could add the following to address those concerns:<br>
<br>
Chair may call for additional volunteers to support the work of the
chair, including requesting the ICG to more formally seek volunteers
for vice chair positions which the group shall designate related to
specific work , should the amount of work prove problematic to
manage for the Chair and Alternate.<br>
<br>
Joe<br>
<div class="moz-cite-prefix">On 7/23/2014 5:37 AM, Narelle Clark
wrote:<br>
</div>
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<div class="WordSection1">
<p class="MsoNormal"><span style="color:#1F497D">Looks like an
effective plan to me. I remain concerned that this is too
much effort for a pair, and would be happy with a second
‘alternate’. Since I’m not offering to be either at this
stage, I am not too concerned either way, but will monitor
and lend an ear should the designated parties start to feel
the load.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">A couple of
typos found, amended and below in the attached and one minor
clarification.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">[When do we use
cloud file sharing for this?]<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">regards<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Narelle<o:p></o:p></span></p>
<div>
<div style="border:none;border-top:solid #B5C4DF
1.0pt;padding:3.0pt 0cm 0cm 0cm">
<p class="MsoNormal"
style="margin-bottom:0cm;margin-bottom:.0001pt;line-height:normal"><b><span
style="font-size:10.0pt;font-family:"Tahoma","sans-serif";color:windowtext"
lang="EN-US">From:</span></b><span
style="font-size:10.0pt;font-family:"Tahoma","sans-serif";color:windowtext"
lang="EN-US"> <a class="moz-txt-link-abbreviated" href="mailto:internal-cg-bounces@icann.org">internal-cg-bounces@icann.org</a>
[<a class="moz-txt-link-freetext" href="mailto:internal-cg-bounces@icann.org">mailto:internal-cg-bounces@icann.org</a>] <b>On Behalf Of
</b>joseph alhadeff<br>
<b>Sent:</b> Wednesday, 23 July 2014 7:22 PM<br>
<b>To:</b> ICANN Internal<br>
<b>Subject:</b> [Internal-cg] Co-chairs revised draft
2.0<o:p></o:p></span></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal" style="margin-bottom:12.0pt">Colleagues:<br>
<br>
As a result of the consultation process, a new consensus has
emerged:<br>
<br>
There is now support for a Chair and Alternate. I have taken
the liberty off accommodating a minority request for co-chairs
by allowing the Chair to have the Alternate play a supporting
role to share the work as they see fit between themselves, but
the Chair is the primary decision-maker between the two.<br>
<br>
I have adapted the previous document to reflect that.
Attached is a red line version, below is a clean text.<br>
<br>
In the process of comment Alissa Cooper has been the only
candidate for Chair spontaneously suggested. There is a
request of the existing volunteers or any new volunteers to
clarify their position related to what role they are
interested in; please note the timeline below.<br>
<br>
One question as to process. Online, the only humming comes
from the air conditioning; therefore the process of achieving
consensus is the rough consensus among those who post an
opinion. To date the above reflects the consensus comments.<br>
<br>
++++++++++++++++++++++++++++++++++<o:p></o:p></p>
<p class="MsoNormal"
style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;text-align:center"
align="center"><b><u><span
style="font-size:14.0pt;line-height:115%">Role Of The
Chair-Alternate (Draft v 1.0)</span></u></b><o:p></o:p></p>
<p class="MsoNormal"> <span style="color:#1F497D">[Amended – NC]<o:p></o:p></span></p>
<p class="MsoNormal"
style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><o:p> </o:p></p>
<p class="MsoNormal"
style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><b>Introduction</b><o:p></o:p></p>
<p class="MsoNormal"
style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">As
a result of the consultation since the first meeting of the
IANA Stewardship Transition Coordination Group (ICG) a new
consensus has emerged among those that have commented. There
will be one Chair and an Alternate.. A call for volunteers
remains open among committee members for Chair and
Alternate. It continues to be agreed that the roles of the
Chair/Alternate, supported by the secretariat, would be mostly
related to the organization and running of the coordination
group – keeping the trains running on time was a description
often used by analogy. The ability of Chair/Alternate to
execute the needed functions and work collaboratively was seen
as essential to the role. It was also suggested by some that
considerations of diversity would be desirable in the choice
of officers. Finally it was suggested that a more precise
resume of the roles would be useful, which is the purpose of
this draft. <o:p></o:p></p>
<p class="MsoNormal"
style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><b>Comment
and Selection Process</b><o:p></o:p></p>
<p class="MsoNormal"
style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">This
Draft, Chair-Alternate (draft 1.0) has incorporated the
requested changes from commentators, with one compromise –
there was a minority request for more than one chair to share
the work. I have proposed that the Chair and Alternate can
self-organize the work between themselves. This maintains one
clear Chair, while allowing for the Alternate to support the
chair as well. <o:p></o:p></p>
<p class="MsoNormal"
style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">The
final deadline for comments and additional volunteers by
2:00PM CET Thursday July 24th to the list under the subject
“Role of the Chair-Alternate draft v 1.0 for comment and
volunteers”. The Role of the Chair-Alternate document and
list of volunteers will be posted on Thursday evening. ICG
members must make their preferences for Chair and Alternate
known one week from that date (COB July 31). If ICG members
are in agreement (please suggest alternative procedures to the
list, if not), preferences can be manifested by sending a post
to the list with your preferred candidate for each role.. We
would ask that all volunteers be sure to have submitted their
bios to the secretariat as requested so that they are
available for review. Any volunteer wishing to provide
further information may do so by e-mail to the list. To date,
there have been 5 volunteers:<o:p></o:p></p>
<p class="MsoNormal"
style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">Russ
Housley (IAB) <br>
Alissa Cooper (IETF) <br>
Partrik Faltstrom (SSAC) <br>
Keith Drazek (GTLd Registries) <br>
Jean-Jacques Subrenat (ALAC)<o:p></o:p></p>
<p class="MsoNormal"
style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">Since
the consultation, a majority of the commentators, including
some of the other volunteers, have supported Alissa Cooper to
be Chair (the only person mentioned to date for the revised
role), citing her exemplary work in preparing for and
executing the de-facto chair role of the first meeting.
Alissa has indicated her willingness to serve if that is the
will of the group. Furthermore, there have been no
suggestions for modification to the role description.<o:p></o:p></p>
<p class="MsoNormal"
style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">In
light of the above, would the current volunteers please
specify if they continue to be interested in one or both
positions? Obviously, Alissa has been nominated for Chair and
accepted, if so confirmed, so that is clarified as to her
intent.<o:p></o:p></p>
<p class="MsoNormal"
style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><b>Chair/Alternate
Processes and Responsibilities:</b><o:p></o:p></p>
<p class="MsoNormal"
style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">Operational
Processes<o:p></o:p></p>
<p class="MsoListParagraphCxSpFirst" style="text-indent:-18.0pt"><span
style="font-family:Symbol">·</span><span
style="font-size:7.0pt;line-height:115%"> </span>There
will be a Chair and an Alternate (selected from volunteers)
that will serve for the duration of this exercise. The
Alternate will be able to act as chair if the Chair is
unavailable and will also be able to support the Chair in
related activities as needed. <o:p></o:p></p>
<p class="MsoListParagraphCxSpMiddle"
style="text-indent:-18.0pt"><span style="font-family:Symbol">·</span><span
style="font-size:7.0pt;line-height:115%"> </span>The
ICG will reserve the right to change the number of the
Chair/Alternate, their role or who will serve, as appropriate,
through its established operating procedure of rough
consensus.<o:p></o:p></p>
<p class="MsoListParagraphCxSpMiddle"
style="text-indent:-18.0pt"><span style="font-family:Symbol">·</span><span
style="font-size:7.0pt;line-height:115%"> </span>If
for any reason the Chair or Alternate is no longer able or
willing to serve in that capacity, they will inform the
secretariat who will communicate this to the ICG and request
that it seek volunteers to fill the vacancy.. <o:p></o:p></p>
<p class="MsoListParagraphCxSpMiddle"
style="text-indent:-18.0pt"><span style="font-family:Symbol">·</span><span
style="font-size:7.0pt;line-height:115%"> </span>The
Chair and Alternate are explicitly able to participate in ICG
discussions on their own or their constituency’s behalf and
are just requested to take appropriate precaution that there
is no confusion related to their role in such participation.<o:p></o:p></p>
<p class="MsoListParagraphCxSpLast" style="text-indent:-18.0pt"><span
style="font-family:Symbol">·</span><span
style="font-size:7.0pt;line-height:115%"> </span>The
operational modalities of the Chair and Alternate, who is
undertaking what function, moderating the conversation for
example, maintaining the que<span style="color:#1F497D">ue</span>…,
is left to the Chair’s self-organization. It was the view of
the ICG that we did not wish to micro-manage the Chair
operations, but ICG obviously reserves the right to suggest or
make changes pursuant to rough consensus.<o:p></o:p></p>
<p class="MsoNormal"
style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">Responsibilities:<o:p></o:p></p>
<p class="MsoListParagraphCxSpFirst" style="text-indent:-18.0pt"><span
style="font-family:Symbol">·</span><span
style="font-size:7.0pt;line-height:115%"> </span>The
role of the Chair/Alternate is to assure that meetings and
conference calls are properly scheduled, planned, prepared,
organized and efficiently conducted including:<o:p></o:p></p>
<p class="MsoListParagraphCxSpMiddle"
style="margin-left:72.0pt;mso-add-space:auto;text-indent:-18.0pt">o<span
style="font-size:7.0pt;line-height:115%"> </span>finalizing
this version of the timeline and other work in process<o:p></o:p></p>
<p class="MsoListParagraphCxSpMiddle"
style="margin-left:72.0pt;mso-add-space:auto;text-indent:-18.0pt">o<span
style="font-size:7.0pt;line-height:115%"> </span>planning
for appropriate outreach and consultation<span
style="color:#1F497D"> for the ICG as a whole</span><o:p></o:p></p>
<p class="MsoListParagraphCxSpMiddle"
style="margin-left:72.0pt;mso-add-space:auto;text-indent:-18.0pt">o<span
style="font-size:7.0pt;line-height:115%"> </span>timely
developing agendas in appropriate consultation with ICG, <o:p></o:p></p>
<p class="MsoListParagraphCxSpMiddle"
style="margin-left:72.0pt;mso-add-space:auto;text-indent:-18.0pt">o<span
style="font-size:7.0pt;line-height:115%"> </span>organizing
volunteers (for themes, discussion topics and other needed
functions)<o:p></o:p></p>
<p class="MsoListParagraphCxSpMiddle"
style="margin-left:72.0pt;mso-add-space:auto;text-indent:-18.0pt">o<span
style="font-size:7.0pt;line-height:115%"> </span>moderating
discussion and other elements of meeting function<o:p></o:p></p>
<p class="MsoListParagraphCxSpMiddle"
style="margin-left:72.0pt;mso-add-space:auto;text-indent:-18.0pt">o<span
style="font-size:7.0pt;line-height:115%"> </span>overseeing
minutes and summaries being taken, reviewed and circulated in
a timely fashion supported by the secretariat as well as the
drafting, circulation and publication of other needed papers
and documents, and<o:p></o:p></p>
<p class="MsoListParagraphCxSpMiddle"
style="margin-left:72.0pt;mso-add-space:auto;text-indent:-18.0pt">o<span
style="font-size:7.0pt;line-height:115%"> </span>assuring
that action items are captured, completed or otherwise
followed up; including between calls and meetings.<o:p></o:p></p>
<p class="MsoListParagraphCxSpMiddle"
style="text-indent:-18.0pt"><span style="font-family:Symbol">·</span><span
style="font-size:7.0pt;line-height:115%"> </span>Chair/Alternate
will be appropriately supported by the Secretariat in the
executing these functions.<o:p></o:p></p>
<p class="MsoListParagraphCxSpMiddle"
style="text-indent:-18.0pt"><span style="font-family:Symbol">·</span><span
style="font-size:7.0pt;line-height:115%"> </span>Chair/Alternate
are not meant to have independent decision-making in
substantive issues of the ICG on behalf of the group, but are
rather the coordinators of the process elements related to the
calls, meetings and related functions. Decisions must remain
inclusive and collaborative. There was discussion, however,
that where rough consensus does not emerge organically or
cannot be recognized, the Chair/Alternate will lead the ICG in
a process to finalize rough consensus.<o:p></o:p></p>
<p class="MsoListParagraphCxSpMiddle"
style="text-indent:-18.0pt"><span style="font-family:Symbol">·</span><span
style="font-size:7.0pt;line-height:115%"> </span>There
is no current spokesperson or press liaison role associated to
the Chair/Alternate, but the ICG may revisit that function as
needed and subject to whatever conditions (only speak from
agreed points, etc) it feels appropriate.<o:p></o:p></p>
<p class="MsoListParagraphCxSpMiddle"
style="text-indent:-18.0pt"><span style="font-family:Symbol">·</span><span
style="font-size:7.0pt;line-height:115%"> </span>Chair/Alternate
should also recognize that by virtue of their title they are
clothed with apparent authority and should make clear across
all situations what their role and representative capacity is
(on behalf of themselves, their <span style="color:#1F497D">constituency,
drawing from agreed positions</span>…)<o:p></o:p></p>
<p class="MsoListParagraphCxSpLast" style="text-indent:-18.0pt"><span
style="font-family:Symbol">·</span><span
style="font-size:7.0pt;line-height:115%"> </span>Chair/Alternate
need to be mindful of and support the needs of transparency of
this process in the planning, organization, conduct and
reporting back of calls and meetings as well as the drafting
of papers and other supporting documents<o:p></o:p></p>
<p class="MsoNormal"
style="margin-bottom:0cm;margin-bottom:.0001pt;line-height:normal"><span
style="font-size:12.0pt;font-family:"Times New
Roman","serif""><o:p> </o:p></span></p>
</div>
</blockquote>
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