<html><body><div style="color:#000; background-color:#fff; font-family:verdana, helvetica, sans-serif;font-size:10pt"><div><span>Thanks Alice for the update.</span></div><div style="color: rgb(0, 0, 0); font-size: 13.3333px; font-family: verdana,helvetica,sans-serif; background-color: transparent; font-style: normal;"><br><span></span></div><div style="color: rgb(0, 0, 0); font-size: 13.3333px; font-family: verdana,helvetica,sans-serif; background-color: transparent; font-style: normal;"><span>Mary Uduma<br></span></div><div style="color: rgb(0, 0, 0); font-size: 13.3333px; font-family: verdana,helvetica,sans-serif; background-color: transparent; font-style: normal;"><br><span></span></div><div style="color: rgb(0, 0, 0); font-size: 13.3333px; font-family: verdana,helvetica,sans-serif; background-color: transparent; font-style: normal;"><span></span></div> <div class="qtdSeparateBR"><br><br></div><div style="display: block;" class="yahoo_quoted"> <div
 style="font-family: verdana, helvetica, sans-serif; font-size: 10pt;"> <div style="font-family: HelveticaNeue, Helvetica Neue, Helvetica, Arial, Lucida Grande, sans-serif; font-size: 12pt;"> <div dir="ltr"> <font face="Arial" size="2"> On Wednesday, August 6, 2014 7:03 AM, Alice Jansen &lt;alice.jansen@icann.org&gt; wrote:<br> </font> </div>  <br><br> <div class="y_msg_container"><div id="yiv8789116257"><style>
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<div class="yiv8789116257MsoNormal"><font face="Calibri" size="3">Dear ICG Members,</font></div> 
<div class="yiv8789116257MsoNormal"><font face="Calibri" size="3">&nbsp;</font></div>
<div class="yiv8789116257MsoNormal"><font face="Calibri" size="3">ICANN has carefully considered the requests that have come in through the mailing list on the topic of travel and/or lodging support for members traveling to attend the ICG’s face-to-face meeting in Istanbul
 on 6 September who also wish to attend the IGF in Istanbul that immediately precedes the ICG meeting, as a way to maximize opportunities of engagement with stakeholders from various communities.</font></div> 
<div class="yiv8789116257MsoNormal"><font face="Calibri" size="3">&nbsp;</font></div>
<div class="yiv8789116257MsoNormal"><font face="Calibri" size="3">To this end and in accordance with our travel policy, for any ICG traveler, we will extend their arrival date in Istanbul to 31 August instead of 5 September. This travel date extension is for airfare only,
 and in the event the fare extended to include attendance at the IGF is higher than the fare for the travel to the ICG alone, the individual traveler would be responsible for that additional fare. We understand that these additional fares are likely to be minimal,
 if any.&nbsp;</font></div> 
<div class="yiv8789116257MsoNormal"><font face="Calibri" size="3">&nbsp;</font></div>
<div class="yiv8789116257MsoNormal"><font face="Calibri" size="3">While ICANN is able to support ICG members who wish to extend the dates on their&nbsp;airfare to allow for travel to&nbsp;the IGF, we are&nbsp;unfortunately not in a position to provide any rooming accommodations or to cover
 any other expenses incurred outside of&nbsp;the&nbsp;dates for&nbsp;the&nbsp;ICG’s face-to-face meeting (approved dates: 5-7 September)&nbsp;as that will have considerable budgetary implications&nbsp;and&nbsp;does not fall within ICANN’s standard business practice.&nbsp;</font></div> 
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<div class="yiv8789116257MsoNormal"><font face="Calibri" size="3">The&nbsp;composition&nbsp;of the ICG allows for it to effectively maximize the ability of its members to be in&nbsp;attendance&nbsp;at&nbsp;various events where outreach would occur.&nbsp;It was also our understanding that a number of ICG&nbsp;members&nbsp;would
 be in Istanbul at&nbsp;the IGF as part of their other duties and thus envisioned that a delegation of ICG members would be conducting outreach in this context. Not&nbsp;having all members of the ICG present at any one event should not impede the group’s&nbsp;outreach&nbsp;efforts.&nbsp;</font></div> 
<div class="yiv8789116257MsoNormal"><font face="Calibri" size="3">&nbsp;</font></div>
<div class="yiv8789116257MsoNormal"><font face="Calibri" size="3">We hope you will take the above into consideration and thank you for your understanding.</font></div> 
<div class="yiv8789116257MsoNormal"><font face="Calibri" size="3">&nbsp;</font></div>
<div class="yiv8789116257MsoNormal"><font face="Calibri" size="3">Best regards</font></div>
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<div class="yiv8789116257MsoNormal"><font face="Calibri" size="3">Alice</font></div>
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<span style="font-weight:bold;">From: </span>Alissa Cooper &lt;<a rel="nofollow" shape="rect" ymailto="mailto:alissa@cooperw.in" target="_blank" href="mailto:alissa@cooperw.in">alissa@cooperw.in</a>&gt;<br clear="none">
<span style="font-weight:bold;">Date: </span>Monday, August 4, 2014 6:57 PM<br clear="none">
<span style="font-weight:bold;">To: </span>Alice Jansen &lt;<a rel="nofollow" shape="rect" ymailto="mailto:alice.jansen@icann.org" target="_blank" href="mailto:alice.jansen@icann.org">alice.jansen@icann.org</a>&gt;<br clear="none">
<span style="font-weight:bold;">Cc: </span>"<a rel="nofollow" shape="rect" ymailto="mailto:internal-cg@icann.org" target="_blank" href="mailto:internal-cg@icann.org">internal-cg@icann.org</a>" &lt;<a rel="nofollow" shape="rect" ymailto="mailto:internal-cg@icann.org" target="_blank" href="mailto:internal-cg@icann.org">internal-cg@icann.org</a>&gt;<br clear="none">
<span style="font-weight:bold;">Subject: </span>Re: [Internal-cg] Reminder - Travel - ICG Mtg #2 - By tomorrow COB<br clear="none">
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<div>Hi Alice,</div>
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<div>Apologies for not catching this earlier:</div>
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<div>I believe in London we had some discussion about the importance of ICG participants engaging with constituencies outside of the normal ICANN ones and outside of ICANN meetings. For those who require travel support, having support solely to fly in the night
 before the ICG meeting, which is taking place after the IGF, seems to severely limit their capability to engage with the broader community attending the IGF. In my view the IGF is perhaps one of the most important broader venues in which ICG participants may
 engage, since it draws a diverse global audience and has on its own agenda topics related to the work of the ICG. Thus I think it would be preferable if supported travelers can obtain support to arrive in time to participate in the IGF. Please advise the group
 about this possibility.</div>
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<div>(Note that I’m asking on behalf of supported travelers and for the benefit of the group as a whole as I’m not seeking travel support myself.)</div>
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<div>Thanks,</div>
<div>Alissa</div>
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<div>On 8/4/14, 9:16 AM, "Alice Jansen" &lt;<a rel="nofollow" shape="rect" ymailto="mailto:alice.jansen@icann.org" target="_blank" href="mailto:alice.jansen@icann.org">alice.jansen@icann.org</a>&gt; wrote:</div>
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<div style="color:rgb(0, 0, 0);"><font face="Avenir">Dear ICG Members,</font></div>
<div>
<div><font face="Avenir"><font>Should you need travel support to attend the ICG Mtg #2 (6 September), please be kindly reminded&nbsp;to return the attached travel request form to&nbsp;</font><a rel="nofollow" shape="rect" ymailto="mailto:cgtravel@icann.org" target="_blank" href="mailto:cgtravel@icann.org" style="color:rgb(0, 0, 0);">cgtravel@icann.org</a><font>&nbsp;</font><b>by
 tomorrow&nbsp;–&nbsp;Tuesday<font>, 5 August 2014 –&nbsp;COB</font></b><font>.&nbsp;See below for more information.</font></font></div>
</div>
<div><font><font face="Avenir">Thanks,</font></font></div>
<div><font><font face="Avenir">Best regards</font></font></div>
<div><font><font face="Avenir">Alice&nbsp;</font></font></div>
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<span style="font-weight:bold;">From: </span>Alice Jansen &lt;<a rel="nofollow" shape="rect" ymailto="mailto:alice.jansen@icann.org" target="_blank" href="mailto:alice.jansen@icann.org">alice.jansen@icann.org</a>&gt;<br clear="none">
<span style="font-weight:bold;">Date: </span>Friday, August 1, 2014 2:34 PM<br clear="none">
<span style="font-weight:bold;">To: </span>"<a rel="nofollow" shape="rect" ymailto="mailto:internal-cg@icann.org" target="_blank" href="mailto:internal-cg@icann.org">internal-cg@icann.org</a>" &lt;<a rel="nofollow" shape="rect" ymailto="mailto:internal-cg@icann.org" target="_blank" href="mailto:internal-cg@icann.org">internal-cg@icann.org</a>&gt;<br clear="none">
<span style="font-weight:bold;">Subject: </span>Reminder - Travel &amp; Visas- ICG Mtg #2
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<div style="color:rgb(0, 0, 0);"><font face="Avenir">Dear ICG Members,</font></div>
<div><font face="Avenir">Should you need travel support to attend the ICG Mtg #2 (6 September), t<span style="color:rgb(0, 0, 0);">his is to kindly remind you to please return the attached travel request form to</span>&nbsp;<a rel="nofollow" shape="rect" ymailto="mailto:cgtravel@icann.org" target="_blank" href="mailto:cgtravel@icann.org" style="color:rgb(0, 0, 0);">cgtravel@icann.org</a>&nbsp;<b>as
 soon as possible and no later than&nbsp;Tuesday, 5 August&nbsp;–&nbsp;COB</b>.&nbsp;Note that delays in providing your information will not guarantee travel support.&nbsp;<font>Supported travelers must book their air travel with&nbsp;ICANN's authorized travel agent, where the cost will
 be billed directly to&nbsp;ICANN.&nbsp;</font>Hotel rooms and tax for a specified meeting will be arranged and paid for directly by&nbsp;ICANN&nbsp;in accordance with the authorized arrival and departure dates (5-7 September 2014).&nbsp;ICANN&nbsp;will only book and pay for a non-refundable,
 lowest logical price airfare, and economy airfare. Reimbursement will be permitted for meeting attendance and other reasonable incidental expenses incurred.</font></div>
<div><font face="Avenir">May we&nbsp;also&nbsp;invite you to&nbsp;go to&nbsp;<a rel="nofollow" shape="rect" target="_blank" href="https://www.evisa.gov.tr/en/">https://www.evisa.gov.tr/en/</a>&nbsp;for visa-related information.</font></div>
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<div class="yiv8789116257MsoNormal"><font face="Avenir" size="3">Thanks -&nbsp;</font></div>
<div class="yiv8789116257MsoNormal"><font face="Avenir" size="3">Best regards</font></div>
<div class="yiv8789116257MsoNormal"><font face="Avenir" size="3">Alice</font></div>
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<span style="font-weight:bold;">From: </span>Alice Jansen &lt;<a rel="nofollow" shape="rect" ymailto="mailto:alice.jansen@icann.org" target="_blank" href="mailto:alice.jansen@icann.org">alice.jansen@icann.org</a>&gt;<br clear="none">
<span style="font-weight:bold;">Date: </span>Wednesday, July 30, 2014 11:57 PM<br clear="none">
<span style="font-weight:bold;">To: </span>"<a rel="nofollow" shape="rect" ymailto="mailto:internal-cg@icann.org" target="_blank" href="mailto:internal-cg@icann.org">internal-cg@icann.org</a>" &lt;<a rel="nofollow" shape="rect" ymailto="mailto:internal-cg@icann.org" target="_blank" href="mailto:internal-cg@icann.org">internal-cg@icann.org</a>&gt;<br clear="none">
<span style="font-weight:bold;">Subject: </span>PLEASE READ - ICG Mtg #2 - Travel &amp; RP<br clear="none">
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<div style="font-size:14px;font-family:Calibri, sans-serif;"><span style="font-family:Avenir;font-size:medium;">Dear ICG Members,</span></div>
<div class="yiv8789116257MsoNormal"><font face="Avenir" size="3">&nbsp;</font></div>
<div class="yiv8789116257MsoNormal"><font face="Avenir" size="3">As announced by Alissa, the ICG in-person meeting # 2 will take place on:</font></div> 
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<div class="yiv8789116257MsoNormal" style="text-align:center;" align="center"><font face="Avenir" size="3"><b>**&nbsp;Saturday, 6 September 2014**</b></font></div> 
<div class="yiv8789116257MsoNormal" style="text-align:center;" align="center"><font face="Avenir" size="3"><b>At the&nbsp;<a rel="nofollow" shape="rect" target="_blank" href="http://istanbul.grand.hyatt.com/en/hotel/home.html">Grand Hyatt</a>&nbsp;in&nbsp;Istanbul</b></font></div> 
<div class="yiv8789116257MsoNormal" style="text-align:center;" align="center"><font face="Avenir" size="3"><b>Meeting room: Tyana 1&amp;2</b></font></div> 
<div class="yiv8789116257MsoNormal" style="text-align:center;" align="center"><font face="Avenir" size="3"><b>09:00-17:30 EEST&nbsp;–&nbsp;06:00-14:30 UTC</b></font></div> 
<div class="yiv8789116257MsoNormal" style="text-align:center;" align="center"><font face="Avenir" size="3"><b>See timezone conversion at:&nbsp;<a rel="nofollow" shape="rect" target="_blank" href="http://tinyurl.com/qz5zjh3">http://tinyurl.com/qz5zjh3</a></b></font></div> 
<div class="yiv8789116257MsoNormal"><font face="Avenir" size="3">&nbsp;</font></div>
<div class="yiv8789116257MsoNormal"><font face="Avenir" size="3">Remote participation (RP) features will be available for ICG members who are not in a position to attend the meeting in person.
</font></div> 
<div class="yiv8789116257MsoNormal"><font face="Avenir" size="3">&nbsp;</font></div>
<div class="yiv8789116257MsoNormal"><font face="Avenir" size="3"><b>Remote Participation &amp; Interpreting</b></font></div> 
<div class="yiv8789116257MsoNormal"><font face="Avenir" size="3">The global multistakeholder community will be able to follow your exchanges through the virtual meeting room:&nbsp;<a rel="nofollow" shape="rect" target="_blank" href="https://icann.adobeconnect.com/icg/"><span style="color:#0000E9;">https://icann.adobeconnect.com/icg/</span></a>.
 Coordination Group Members participating remotely in the meeting should join the adobe connect room to view any material being displayed in the meeting room.&nbsp;</font></div> 
<div class="yiv8789116257MsoNormal"><font face="Avenir" size="3">The dial-in bridge details will be sent to you in a separate email (off list).
</font></div> 
<div class="yiv8789116257MsoNormal"><font face="Avenir" size="3">Please note that we&nbsp;will have interpreting services at the meeting. Links to the respective languages are available below:&nbsp;
</font></div> 
<div class="yiv8789116257MsoListParagraphCxSpFirst" style=""><font face="Avenir" size="3"><span style="">*&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
</span>English - <a rel="nofollow" shape="rect" target="_blank"  href="http://stream.icann.org:8000/icg-en.m3u">
<span style="color:#0000E9;">http://stream.icann.org:8000/icg-en.m3u</span></a>&nbsp;</font></div> 
<div class="yiv8789116257MsoListParagraphCxSpMiddle" style=""><font face="Avenir" size="3"><span style="">*&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
</span>French - <a rel="nofollow" shape="rect" target="_blank"  href="http://stream.icann.org:8000/icg-fr.m3u"><span style="color:#0000E9;">http://stream.icann.org:8000/icg-fr.m3u</span></a>&nbsp;</font></div> 
<div class="yiv8789116257MsoListParagraphCxSpMiddle" style=""><font face="Avenir" size="3"><span style="">*&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
</span>Spanish - <a rel="nofollow" shape="rect" target="_blank"  href="http://stream.icann.org:8000/icg-es.m3u">
<span style="color:#0000E9;">http://stream.icann.org:8000/icg-es.m3u</span></a>&nbsp;</font></div> 
<div class="yiv8789116257MsoListParagraphCxSpMiddle" style=""><font face="Avenir" size="3"><span style="">*&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
</span>Chinese - <a rel="nofollow" shape="rect" target="_blank"  href="http://stream.icann.org:8000/icg-zh.m3u">
<span style="color:#0000E9;">http://stream.icann.org:8000/icg-zh.m3u</span></a>&nbsp;</font></div> 
<div class="yiv8789116257MsoListParagraphCxSpMiddle" style=""><font face="Avenir" size="3"><span style="">*&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
</span>Russian - <a rel="nofollow" shape="rect" target="_blank"  href="http://stream.icann.org:8000/icg-ru.m3u">
<span style="color:#0000E9;">http://stream.icann.org:8000/icg-ru.m3u</span></a>&nbsp;</font></div> 
<div class="yiv8789116257MsoListParagraphCxSpMiddle" style=""><font face="Avenir" size="3"><span style="">*&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
</span>Arabic - <a rel="nofollow" shape="rect" target="_blank"  href="http://stream.icann.org:8000/icg-ar.m3u"><span style="color:#0000E9;">http://stream.icann.org:8000/icg-ar.m3u</span></a>&nbsp;</font></div> 
<div class="yiv8789116257MsoListParagraphCxSpMiddle" style=""><font face="Avenir" size="3"><span style="">*&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
</span>Portuguese - <a rel="nofollow" shape="rect" target="_blank"  href="http://stream.icann.org:8000/icg-pt.m3u">
<span style="color:#0000E9;">http://stream.icann.org:8000/icg-pt.m3u</span></a>&nbsp;</font><span style="font-family:Avenir;font-size:medium;">&nbsp;</span></div>
<div class="yiv8789116257MsoNormal"><font face="Avenir" size="3">The community will be also be able to follow the
<i>real time transcript</i> (RTT) at&nbsp;<span style="color:rgb(0, 0, 233);"><a rel="nofollow" shape="rect" target="_blank" href="http://www.streamtext.net/player?event=06Sep2014icg">http://www.streamtext.net/player?event=06Sep2014icg</a>&nbsp;</span>(also available in the virtual meeting room).</font></div>
<div class="yiv8789116257MsoNormal"><font face="Avenir" size="3"><br clear="none">
</font></div>
<div class="yiv8789116257MsoNormal"><font face="Avenir" size="3"><b>Travel Support</b></font></div> 
<div class="yiv8789116257MsoNormal"><font face="Avenir" size="3">As indicated in the process published on 6 June 2014, meal and lodging costs for ICG members to participate in ICG meetings will be covered by&nbsp;ICANN, upon request and in accordance with&nbsp;ICANN's community&nbsp;<a rel="nofollow" shape="rect" target="_blank" href="https://www.icann.org/resources/pages/travel-support-2012-02-25-en">travel
 support guidelines</a>.&nbsp;Supported travelers must book their air travel with&nbsp;ICANN's authorized travel agent, where the cost will be billed directly to&nbsp;ICANN.</font></div> 
<div class="yiv8789116257MsoNormal"><font face="Avenir" size="3">&nbsp;</font></div>
<div class="yiv8789116257MsoNormal"><font face="Avenir" size="3">Hotel rooms and tax for a specified meeting will be arranged and paid for directly by&nbsp;ICANN&nbsp;in accordance with the authorized arrival and departure dates (5-7 September 2014) for each supported traveler.&nbsp;ICANN&nbsp;will
 only book and pay for a non-refundable, lowest logical price airfare, and economy airfare. Reimbursement will be permitted for meeting attendance and other reasonable incidental expenses incurred.</font></div> 
<div class="yiv8789116257MsoNormal"><font face="Avenir" size="3">&nbsp;</font></div>
<div class="yiv8789116257MsoNormal"><font face="Avenir" size="3">Should you need travel support to attend this meeting, please inform ICANN staff
<b>as soon as possible and no later than&nbsp;Tuesday, 5 August&nbsp;–&nbsp;COB.&nbsp;</b>ICANN staff will require your duly completed travel support request form (attached) to process your request&nbsp;–&nbsp;kindly ensure to return it to
<a rel="nofollow" shape="rect" ymailto="mailto:cgtravel@icann.org" target="_blank" href="mailto:cgtravel@icann.org">cgtravel@icann.org</a> within the timeframe identified above. Note that delays in providing your information will not guarantee travel support.</font></div> 
<div class="yiv8789116257MsoNormal"><font face="Avenir" size="3">&nbsp;</font></div>
<div class="yiv8789116257MsoNormal"><font face="Avenir" size="3">Should you have already made travel arrangements to attend the IGF meeting in Istanbul, please inform staff (off list) whether you need travel support to extend your stay.</font></div> 
<div class="yiv8789116257MsoNormal"><font face="Avenir" size="3">&nbsp;</font></div>
<div class="yiv8789116257MsoNormal"><font face="Avenir" size="3">Thank you -&nbsp;</font></div>
<div class="yiv8789116257MsoNormal"><font face="Avenir" size="3">Best regards,</font></div> 
<div class="yiv8789116257MsoNormal"><font face="Avenir" size="3">Alice</font><font style="font-size:14px;" face="Avenir Book"></font></div> 
</div>







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