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<div style="color: rgb(0, 0, 0); "><font face="Avenir">Dear ICG Members,</font></div>
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<div style="color: rgb(0, 0, 0); ">As communicated by Patrik, your ICG meeting #4 will be held in Singapore on
<b>Friday, 6 February and Saturday, 7 February</b>. </div>
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<div style="color: rgb(0, 0, 0); ">In accordance with <a href="https://www.icann.org/resources/pages/travel-support-2012-02-25-en">
ICANN's travel support guidelines</a> and in line with the ICG travel support plan, ICANN is able to provide travel support to ICG members to participate in this ICG meeting. As needed, ICANN may also offer support to ICG members to accommodate their participation
in other relevant events taking place during the ICANN 52 week.</div>
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<div style="color: rgb(0, 0, 0); "><font face="Avenir">The ICANN 52 travel summary may be found <a href="https://community.icann.org/display/trvlconstit/52+-+Singapore">here</a></font></div>
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<div style="color: rgb(0, 0, 0); ">Please note that supported travelers must book their air travel with ICANN's authorized travel agent, where the cost will be billed directly to ICANN. Hotel rooms and tax for a specified meeting will be arranged and paid for
directly by ICANN in accordance with the authorized arrival and departure dates (5-13 February) for each supported traveler. ICANN will only book and pay for a non-refundable, lowest logical price airfare, and economy airfare. Reimbursement will be permitted
for meeting attendance and other reasonable incidental expenses incurred.</div>
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<div>As we refine details of the ICG meeting #4 logistics, we invite you to flag any travel support requests you may have using <a href="mailto:cgtravel@icann.org" style="color: rgb(0, 0, 0); ">cgtravel@icann.org</a> by <u>Wednesday, 26 November ¡©- COB</u>.</div>
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<div style="color: rgb(0, 0, 0); "><font face="Avenir">May we also take this opportunity to share with you a note received from constituency-travel on minor changes made to the process (see below). </font></div>
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<div style="color: rgb(0, 0, 0); "><font face="Avenir">Thanks,</font></div>
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<div style="color: rgb(0, 0, 0); "><font face="Avenir">Best regards</font></div>
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<div style="color: rgb(0, 0, 0); "><font face="Avenir">Alice</font></div>
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<div style="color: rgb(0, 0, 0); "><font face="Avenir">----</font></div>
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<div style="color: rgb(0, 0, 0); "><i><font face="Avenir">WHAT'S NEW</font></i></div>
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<div style="color: rgb(0, 0, 0); "><i><font face="Avenir">1) Travel Summary / Guidelines / Reports</font></i></div>
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<div><font face="Avenir"><font style="color: rgb(0, 0, 0); "><i>Going forward, Constituency Travel will be using the ICANN Community Wiki as a portal to upload the Travel Summaries, Guidelines, and Reports. See </i></font><i><a href="https://community.icann.org/display/trvlconstit/Constituency+Travel+Home">https://community.icann.org/display/trvlconstit/Constituency+Travel+Home</a> </i><i style="color: rgb(0, 0, 0); ">. </i></font></div>
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<div style="color: rgb(0, 0, 0); "><i><font face="Avenir">This process will hopefully help all supported travelers have a one-stop shop to help answer all their questions and needs for any upcoming meetings in an open and transparent way.</font></i></div>
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<div style="color: rgb(0, 0, 0); "><i><font face="Avenir">All of the information provided will be translated into all the major languages currently being used by ICANN. Although, English will be provided at first. </font></i></div>
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<div style="color: rgb(0, 0, 0); "><i><font face="Avenir">2) Banking Information Form </font></i></div>
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<div style="color: rgb(0, 0, 0); "><i><font face="Avenir">For new travelers, they will be requested to complete the "Vendor Set-Up Form" that was created by our Finance Department to help set-up a travelers for wire transfer purposes. They will also be required
to provide ICANN with a W-8BEN or W-9 Form. Links will be available on the ICANN Community Wiki. </font></i></div>
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<div style="color: rgb(0, 0, 0); "><i><font face="Avenir">For returning travelers, they will not be required to complete the Vendor Set-Up Form unless their banking information has changed and/or if our a Finance Department does have them in their records.</font></i></div>
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