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<p class="MsoNormal">Dear IRP IoT team,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">In my last mail of a few moments ago I mentioned an e-mail from Kathy Kleiman regarding a possible addition to the supplemental rules – below is the e-mail for our discussions next Tuesday.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">I deleted the document that Kathy added inasmuch as it simply duplicated the message – happy to send it along if anyone wants to see it.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">David <span style="color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal">David McAuley<o:p></o:p></p>
<p class="MsoNormal">International Policy Manager<o:p></o:p></p>
<p class="MsoNormal">Verisign Inc.<o:p></o:p></p>
<p class="MsoNormal">703-948-4154<o:p></o:p></p>
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<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
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<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> Kathryn Kleiman <br>
<b>Sent:</b> Wednesday, September 21, 2016 7:16 PM<br>
<b>To:</b> 'Burr, Becky' <<a href="mailto:Becky.Burr@neustar.biz">Becky.Burr@neustar.biz</a>><br>
<b>Subject:</b> RE: IRP problem<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt">Hi Becky, <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">Tx you for the opportunity to share with you my deep concern about the IRP and who is included in an IRP proceeding. I include my thoughts below – and also as an attached Word doc.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">As you know, certain parties are using the IRP as an appeal of independent third party proceedings. But they are doing so without ever providing a) notice or b) opportunity to participate to all equal and
materially-affected parties in underlying proceedings administered by third party panels.
<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:12.0pt">Although there is an opportunity to seek to be heard, it is flawed because such a filing a) comes very late in the process – only after ICANN has
published the <i>Independent Review Process Documents</i> on its website (which can be weeks after the initial filing) and there is no guaranteed right of notice or to be heard by directly-opposing (and winning!) parties in the underlying third party proceeding.
Further, under current rules, counsel for the Claimant is allowed to (and does) raise strong objections against the intervention of directly opposing parties from the underlying dispute (and has successfully blocked such participation in past IRP cases).
<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:12.0pt">No other forum I know prevents equal and materially-affected parties from being equal participants to the appeal or
<i>review de novo</i> of their decision. After the costs, time and headaches of the
<b>String Confusion Objections, Legal Rights Objections and Community Objections</b><i>,
</i>before the <i>International Centre for Dispute Resolution, Arbitration and Mediation Center of the World Intellectual Property Organization
</i>and <i>International Center of Expertise of the International Chamber of Commerce,
</i>respectively, we respectfully recommend the following changes to the IRP Supplemental Procedures be made to allow all materially-affected parties to the underlying dispute an equal right to be heard in the IRP.
<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:12.0pt">(Note: These changes to the IRP Supplementary Procedures were designed by myself and senior litigator Robert Butler based on the rights of appeal
under US law.)<o:p></o:p></span></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;text-indent:-.25in">
<span style="font-size:12.0pt">A.</span><span style="font-size:7.0pt;font-family:"Times New Roman","serif"">
</span>IRP “COVERED ACTIONS” WILL EXPRESSLY INCLUDE “DECISIONS OF PROCESS-SPECIFC EXPERT PANELS”<span style="font-size:12.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">The <i>Updates to ICDR Supplementary Procedures (Draft)</i> will expressly include third party expert panel decisions as a basis for an IRP filing:<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:12.0pt">In Section 1, Definitions, COVERED ACTIONS include “decisions of process-specific expert panels that are claimed to be inconsistent with the Articles of Incorporation or Bylaws; …
“ <o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:12.0pt">Yet, these COVERED ACTIONS, for example, arising from the
<i>Dispute Resolution Procedures</i> of the <i>Applicant Guidebook</i> have “materially affected” third parties – namely the Objectors or Applicants (depending on who won the Dispute Resolution Procedure).
<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:12.0pt">Often these “materially affected” parties have undergone months of filings and arguments before the Dispute Resolution Service Provider and great
expense. Accordingly, and under these circumstances, we recommend that the Updated Supplementary Procedures be revised to include:<o:p></o:p></span></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:.75in;text-indent:-.5in">
<span style="font-size:12.0pt">I.</span><span style="font-size:7.0pt;font-family:"Times New Roman","serif"">
</span>Notice to all Parties to the Underlying “Process-Specific Expert Panel,” and include:<span style="font-size:12.0pt"><o:p></o:p></span></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:1.25in;text-indent:-.25in">
<span style="font-family:"Courier New"">o</span><span style="font-size:7.0pt;font-family:"Times New Roman","serif"">
</span>A full copy of the Request for Independent Review Process, and all Exhibits, Appendices, Witness Statements and other materials provided;<o:p></o:p></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:1.25in;text-indent:-.25in">
<span style="font-family:"Courier New"">o</span><span style="font-size:7.0pt;font-family:"Times New Roman","serif"">
</span>Sent to the most recent email address used to send copies of pleadings and other submission in the underlying DRSP to representatives of the Opposing Party or Parties;<o:p></o:p></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:1.25in;text-indent:-.25in">
<span style="font-family:"Courier New"">o</span><span style="font-size:7.0pt;font-family:"Times New Roman","serif"">
</span>Sent at the same time as the submission to the IRP Panel and ICANN; and with
<o:p></o:p></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:1.25in;text-indent:-.25in">
<span style="font-family:"Courier New"">o</span><span style="font-size:7.0pt;font-family:"Times New Roman","serif"">
</span>Certification to the IRP Panel that All Required Notices have been served and a copy of the names, organizations and email addresses to which they were served.<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:1.0in"><span style="font-size:12.0pt">(Note: Should there be preliminary proceedings, e.g., Requests for Interim Relief prior to the Request for Independent Review Process, the same Notice Procedure set out above must
be followed with the same Opportunity to be Heard below – as the rights of opposing party are often what is directly at stake!)
<o:p></o:p></span></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:.75in;text-indent:-.5in">
<span style="font-size:12.0pt">II.</span><span style="font-size:7.0pt;font-family:"Times New Roman","serif"">
</span>Opportunity to be heard. <span style="font-size:12.0pt"><o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin-left:.75in">Currently, an IRP is a battle between the Claimant and ICANN. But where the COVERD ACTION is a decision by a third party DRSP, the best party to assist in the De Novo review of the IRP Panel is the Opposing
Party or Parties in the underlying DRSP. It is their rights and the decision in their favor that is being challenged by the IRP.<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:.75in"><o:p> </o:p></p>
<p class="MsoListParagraph" style="margin-left:.75in">But where the Opposing Party or Parties is small, e.g., a Smaller Community to a Community Objection, the underlying DRSP and their hard-won victory may have wiped out the resources the organization has
available for disputes and appeals.<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:.75in"><o:p> </o:p></p>
<p class="MsoListParagraph" style="margin-left:.75in">Accordingly, we suggest two (2) options for an Opposing Party or Parties to participate in the IRP of their expert panel decision:<o:p></o:p></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:1.0in;text-indent:-.25in">
A.<span style="font-size:7.0pt;font-family:"Times New Roman","serif""> </span>
The right to be included outright. They should have the right to intervene as full and equal participants in the IRP – with a full opportunity to file pleadings, participate in the hearing(s), engage in discovery and participate in the payment of the proceeding.
In such a circumstance, there would be no ex parte discussion allowed between the Claimant and ICANN; all communications would include all parties to the proceeding.
<o:p></o:p></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:1.0in;text-indent:-.25in">
B.<span style="font-size:7.0pt;font-family:"Times New Roman","serif""> </span>
Alternatively, and to ensure that no group is silenced due to financial constraints, a Party or Party is allowed a single filing in response to the Request for Independent Review Process and a Request for Interim Relief. Such a pleading would:<o:p></o:p></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:1.5in;text-indent:-.25in">
1.<span style="font-size:7.0pt;font-family:"Times New Roman","serif""> </span>
Be of a limited length, e.g., 20 pages; <o:p></o:p></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:1.5in;text-indent:-.25in">
2.<span style="font-size:7.0pt;font-family:"Times New Roman","serif""> </span>
Be limited to the record of the Dispute Resolution Procedure on which the IRP is based and claims being made about it in the Claimant’s materials;
<o:p></o:p></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:1.5in;text-indent:-.25in">
3.<span style="font-size:7.0pt;font-family:"Times New Roman","serif""> </span>
Require no payment; and <o:p></o:p></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:1.5in;text-indent:-.25in">
4.<span style="font-size:7.0pt;font-family:"Times New Roman","serif""> </span>
Provide no ongoing rights of intervention, discovery, hearing or other participation in the IRP proceeding.
<o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt">Overall, in the specific situation where the material rights of one party are being challenged by another party to a third-party expert panel decision, the above procedures are the only way we know to balance
of rights of all equal and materially-affected parties, and provide a guaranteed right to be heard by the party that won the underlying proceeding. No one should be locked out of their own appeal.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">Many thanks for your consideration,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">Kathy <o:p></o:p></span></p>
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