[RDS-WHOIS2-RT-Leadership_Staff] FW: [Ext] Re: RDS-WHOIS2: Analysis of best timing for Plenary/Leadership calls

Wed Nov 8 09:07:52 UTC 2017

Dear Alan,

Can you confirm whether you have received the below email? It seems it did went through.

Apologies for the inconvenience caused.

Kind regards,

Jean-Baptiste

From: Jean-Baptiste Deroulez <jean-baptiste.deroulez at icann.org>
Date: Monday, November 6, 2017 at 4:52 PM
To: Alan Greenberg <alan.greenberg at mcgill.ca>, "rds-whois2-rt-leadership_staff at icann.org" <rds-whois2-rt-leadership_staff at icann.org>
Subject: Re: [RDS-WHOIS2-RT-Leadership_Staff] [Ext] Re: RDS-WHOIS2: Analysis of best timing for Plenary/Leadership calls

Dear Alan,

Thank you for your email.

I understand from your email that no leadership call should be scheduled for this week, can you please also confirm whether no plenary call should be scheduled?

While updating the doodle poll, I found that there was an issue in the calculation of several time zones in the Excel sheet you provided. Please find the updated version attached. It now appears that 14:00 UTC would be a convenient time for all review team members. Would you like us to schedule upcoming plenary calls at this time, or send out a doodle with other options?

Thanks in advance for your guidance,

Kind regards,

Jean-Baptiste

From: Alan Greenberg <alan.greenberg at mcgill.ca>
Date: Friday, November 3, 2017 at 10:07 PM
To: Jean-Baptiste Deroulez <jean-baptiste.deroulez at icann.org>, "rds-whois2-rt-leadership_staff at icann.org" <rds-whois2-rt-leadership_staff at icann.org>
Subject: Re: [RDS-WHOIS2-RT-Leadership_Staff] [Ext] Re: RDS-WHOIS2: Analysis of best timing for Plenary/Leadership calls

Hi Jean-Baptiste,

My inclination is to delay by a week since I know that I will be spending most of next week catching up on the past two weeks away and will not have much time to prep for this call. But if Cathrin and Susan think we should go ahead with it, I can agree.

On the Doodle, only 12:00 and 13:00 UTC allow for a 90 minute meeting avoiding midnight till 6 am, but perhaps Lili is willing to go a bit later. Please add the third "If need be" option as well as enabling local time-zones. Please do not send this out until 12:00 UTC on Sunday to allow the US to have moved to Standard time.

Alan

At 03/11/2017 10:27 AM, Jean-Baptiste Deroulez wrote:

Alan, Cathrin, Susan,

I hope you have all had a productive ICANN60.

We have prepared a doodle poll[doodle.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__doodle.com_poll_sczm656ydkhr5339&d=DwMFAw&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=a5VfrQZP4r0Kte2xBJT17IgRyRBHECC3vHSuFP_QBqD22G4dgkHhRZBEhshbjycD&m=Zf-36v9uvps-UUyj5Lpf2Fjoe9ml8mNcuAi8Rh68AY4&s=w9-ZvjgB0iGFFQMd_4ERNIeAD9rU2FTN1kX8xht06kY&e=> for the review team to identify the ideal time of its upcoming plenary calls, taking into account the adjusted time reflected in the attached document.

We believe you had previously asked for a plenary to be scheduled next week (Thursday), could you please confirm? If you do, may we push the leadership call to Tuesday 18:00 UTC, as some of the ICANN org will still be travelling on Monday?

We look forward to your confirmation by next Monday, close of business.

Kind regards,

Jean-Baptiste

From: Alan Greenberg <alan.greenberg at mcgill.ca>
Date: Saturday, September 30, 2017 at 8:10 AM
To: Jean-Baptiste Deroulez <jean-baptiste.deroulez at icann.org>, "rds-whois2-rt-leadership_staff at icann.org" <rds-whois2-rt-leadership_staff at icann.org>
Subject: [Ext] Re: [RDS-WHOIS2-RT-Leadership_Staff] RDS-WHOIS2: Analysis of best timing for Plenary/Leadership calls

Thanks. Unless I am mistaken, Cathrin is currently +2. I have made that adjustment and also added a second version for post ICANN60 when many of the members go off of summer time.

I will also send out a message asking if any team members would prefer to change their "off hours".

Alan

At 28/09/2017 10:35 AM, Jean-Baptiste Deroulez wrote:

Dear RDS-WHOIS2-RT Leaders,

In reply to the action item identified on leadership call #6 and #7 for ICANN org to provide an analysis of what would be the best timing taking into consideration time zones of RT members, we attached an excel sheet reporting each review team memberÃ¢€ââ„¢s time zone and identified which time (UTC) would reflect the highest attendance.

Identified hours for future plenary calls would be either:

13:00 UTC
14:00 UTC
15:00 UTC

Identified hours for future leadership calls would take place between 13:00 and 18:00 UTC, based on your time zones.

Kind regards,

Jean-Baptiste
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