[RDS-WHOIS2-RT-Leadership_Staff] Status update

Fri Nov 10 17:18:40 UTC 2017

Dear RDS-WHOIS2 Leadership,

We hope this message finds you well. In anticipation of our leadership call, please find attached a status update and proposed items for discussion:

Questions on WHOIS1 implementation
Attached to this email you will find answers to the list of questions received on WHOIS1 implementation. This document will be circulated to the Review Team and added to your background materials wiki page.

Subgroups
We have set up wiki pages for each subgroup. Publicly archived mailing-lists were also created. See details below:
Master subgroups page - https://community.icann.org/display/WHO/Subgroups

Subgroup 1 - WHOIS1 Recommendations<https://community.icann.org/display/WHO/Subgroup+1+-+WHOIS1+Review+Team+Recommendations>

WHOIS1 Rec #1 - Strategic Priority<https://community.icann.org/display/WHO/WHOIS1+Rec+%25231+-+Strategic+Priority>
Alan, Carlton Cathrin, Volker
rds-whois2-stratpriority at icann.org<mailto:rds-whois2-stratpriority at icann.org>

WHOIS1 Rec #2: Single WHOIS Policy<https://community.icann.org/display/WHO/WHOIS1+Rec+%25232%253A+Single+WHOIS+Policy>
Alan, Carlton, Cathrin, Thomas
rds-whois2-whoispolicy at icann.org<mailto:rds-whois2-whoispolicy at icann.org>

WHOIS1 Rec #3: Outreach<https://community.icann.org/display/WHO/WHOIS1+Rec+%25233%253A+Outreach>
Alan, Carlton, Erika
rds-whois2-outreach at icann.org<mailto:rds-whois2-outreach at icann.org>

WHOIS1 Rec #4: Compliance<https://community.icann.org/display/WHO/WHOIS1+Rec+%25234%253A+Compliance>
Alan, Erika, Susan, Thomas
rds-whois2-rec4-compliance at icann.org<mailto:rds-whois2-rec4-compliance at icann.org>

WHOIS Rec #5-9: Data Accuracy<https://community.icann.org/display/WHO/WHOIS+Rec+%25235-9%253A+Data+Accuracy>
Alan, Cathrin, Dmitry, Lili
rds-whois2-dataaccuracy at icann.org<mailto:rds-whois2-dataaccuracy at icann.org>

WHOIS Rec #10: Privacy/Proxy Services<https://community.icann.org/pages/viewpage.action?pageId=71604717>
Alan, Cathrin, Stephanie, Volker
rds-whois2-privacy-proxy at icann.org<mailto:rds-whois2-privacy-proxy at icann.org>

WHOIS Rec #11: Common Interface<https://community.icann.org/display/WHO/WHOIS+Rec+%252311%253A+Common+Interface>
Alan, Susan, Volker
rds-whois2-comminterface at icann.org<mailto:rds-whois2-comminterface at icann.org>

WHOIS Rec #12-14: IDNs<https://community.icann.org/display/WHO/WHOIS+Rec+%252312-14%253A+IDNs>
IDNs
Alan, Dmitry, Lili
rds-whois2-idns at icann.org<mailto:rds-whois2-idns at icann.org>

WHOIS Rec #15-16: Plan & Annual Report<https://community.icann.org/pages/viewpage.action?pageId=71604726>
Alan, Chris, Lili
rds-whois2-reports at icann.org<mailto:rds-whois2-reports at icann.org>

Subgroup 2 - Anything New<https://community.icann.org/pages/viewpage.action?pageId=71604731>
Alan, Stephanie, Susan
rds-whois2-anythingnew at icann.org<mailto:rds-whois2-anythingnew at icann.org>

Subgroup 3 - Law Enforcement Needs<https://community.icann.org/pages/viewpage.action?pageId=71604734>
Alan, Cathrin, Chris, Thomas
rds-whois2-lawenforcement at icann.org<mailto:rds-whois2-lawenforcement at icann.org>

Subgroup 4 - Consumer Trust<https://community.icann.org/pages/viewpage.action?pageId=71604737>
Alan, Dmitry, Erika, Stephanie, Susan
rds-whois2-consumertrust at icann.org<mailto:rds-whois2-consumertrust at icann.org>

Subgroup 5 - Safeguard Registrant Data<https://community.icann.org/pages/viewpage.action?pageId=71604740>
Alan, Dmitry, Stephanie, Volker
rds-whois2-safeguard at icann.org<mailto:rds-whois2-safeguard at icann.org>

Subgroup 6 - Compliance<https://community.icann.org/pages/viewpage.action?pageId=71604743>
Alan, Carlton, Chris, Erika, Susan
rds-whois2-compliance at icann.org<mailto:rds-whois2-compliance at icann.org>

Cathrin had suggested having members of subgroups test the planning document<https://community.icann.org/download/attachments/71604702/First%20Pass%20-%20Planning%20questions%20.docx?version=1&modificationDate=1510149125000&api=v2> and subgroup report<https://community.icann.org/download/attachments/71604702/Proposed%20Subgroup%20Report%20Structure%20.docx?version=2&modificationDate=1510149120000&api=v2> structure at the informal session in Abu Dhabi. Since we did not get a chance to run a test, my recommendation would be to ask all RT members to do this exercise prior to the plenary call (individually or in subgroup) so the group can determine if any adjustments are needed to the papers.

Work Plan
Attached to this email you will find an updated work plan. I would suggest setting 05 December as the deadline for the subgroups to complete the planning document. The planning document regroups steps embedded in the work plan’s admin duties bucket (under subgroup). Please let me know whether you believe this is a reasonable deadline.
This document, as you know, is a “living document” and will be adjusted as work progresses. We will make sure to maintain it and to flag suggested edits for your approval.
It is my understanding that you wish to have RT members run an in-depth analysis of the document prior to its approval for submission to ICANN Board (along with Terms of Reference). I believe it might be helpful to identify a couple of volunteers to be your work plan experts to carry through the “sanity check”, and then potentially “supervise” work plan progress (in collaboration with ICANN org). This, of course, is a suggestion for your consideration.

Scope table
On 19 October 2017, you asked Review Team members to review scope items <https://community.icann.org/download/attachments/64084100/Scope-and-Objectives-v12-draft-redline.docx?version=1&modificationDate=1508508504000&api=v2> and to confirm by 27 October that the Scope discussion can be considered frozen (adopted). My understanding is that you will seek final confirmation on scope items on the next plenary. Please confirm. If that is accurate, we will need to include a clear note indicating objectives of the call in the agenda.

Terms of Reference
I circulated an updated Terms of Reference draft (including a shopping list of edits that were incorporated) on 19 October (see attached). I am happy to walk you through this document and edits that were made on the leadership call. I welcome any input you may have in the meantime.

Process for Engaging Contractors
As requested in Brussels, please find attached the process for engaging contractors. We hope this will help inform your planning discussions. We are happy to address any questions you may have.

Scheduling
As indicated in my note earlier today, Monday – 14:00 UTC – appears to be the only feasible option. Do you wish to include this timeslot and additional options in a doodle poll for the Review Team to complete?

Fact Sheet and Participation
Jean-Baptiste has sent a request for approval (by 13 November, close of business) of the fact and participation sheets.

Thank you and have a nice weekend,
Best regards
Alice
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From: Alice Jansen <alice.jansen at icann.org>
Subject: Updates to Draft Terms of Reference 
Date: Thu, 19 Oct 2017 10:39:49 +0200
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From: Jean-Baptiste Deroulez <jean-baptiste.deroulez at icann.org>
Subject: [RDS-WHOIS2-RT-Leadership_Staff] RDS-WHOIS2: Approval needed on
	Fact Sheet and Participation
Date: Thu, 9 Nov 2017 12:44:38 +0000
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