[RDS-WHOIS2-RT-Leadership_Staff] Status update

[Cathrin Bauer]

Dear all,

Apologies but I’m sick and won’t be able to join you for today’s call.

Best regards 
Cathrin 

> Am 10.11.2017 um 18:18 schrieb Alice Jansen <alice.jansen at icann.org>:
> 
> Dear RDS-WHOIS2 Leadership,
>  
> We hope this message finds you well. In anticipation of our leadership call, please find attached a status update and proposed items for discussion:
>  
> Questions on WHOIS1 implementation
> Attached to this email you will find answers to the list of questions received on WHOIS1 implementation. This document will be circulated to the Review Team and added to your background materials wiki page.
>  
> Subgroups
> We have set up wiki pages for each subgroup. Publicly archived mailing-lists were also created. See details below:
> Master subgroups page - https://community.icann.org/display/WHO/Subgroups
>  
> Subgroup 1 - WHOIS1 Recommendations
> WHOIS1 Rec #1 - Strategic Priority  
> Alan, Carlton Cathrin, Volker
> rds-whois2-stratpriority at icann.org
> WHOIS1 Rec #2: Single WHOIS Policy
> Alan, Carlton, Cathrin, Thomas  
> rds-whois2-whoispolicy at icann.org
> WHOIS1 Rec #3: Outreach
> Alan, Carlton, Erika
> rds-whois2-outreach at icann.org
> WHOIS1 Rec #4: Compliance
> Alan, Erika, Susan, Thomas
> rds-whois2-rec4-compliance at icann.org
> WHOIS Rec #5-9: Data Accuracy
> Alan, Cathrin, Dmitry, Lili
> rds-whois2-dataaccuracy at icann.org
> WHOIS Rec #10: Privacy/Proxy Services
> Alan, Cathrin, Stephanie, Volker
> rds-whois2-privacy-proxy at icann.org
> WHOIS Rec #11: Common Interface
> Alan, Susan, Volker
> rds-whois2-comminterface at icann.org
> WHOIS Rec #12-14: IDNs
> IDNs
> Alan, Dmitry, Lili
> rds-whois2-idns at icann.org
> WHOIS Rec #15-16: Plan & Annual Report
> Alan, Chris, Lili 
> rds-whois2-reports at icann.org    
> Subgroup 2 - Anything New
> Alan, Stephanie, Susan
> rds-whois2-anythingnew at icann.org
> Subgroup 3 - Law Enforcement Needs
> Alan, Cathrin, Chris, Thomas
> rds-whois2-lawenforcement at icann.org
> Subgroup 4 - Consumer Trust
> Alan, Dmitry, Erika, Stephanie, Susan
> rds-whois2-consumertrust at icann.org
> Subgroup 5 - Safeguard Registrant Data
> Alan, Dmitry, Stephanie, Volker
> rds-whois2-safeguard at icann.org
> Subgroup 6 - Compliance
> Alan, Carlton, Chris, Erika, Susan 
> rds-whois2-compliance at icann.org
>  
> Cathrin had suggested having members of subgroups test the planning document and subgroup report structure at the informal session in Abu Dhabi. Since we did not get a chance to run a test, my recommendation would be to ask all RT members to do this exercise prior to the plenary call (individually or in subgroup) so the group can determine if any adjustments are needed to the papers.
>  
> Work Plan
> Attached to this email you will find an updated work plan. I would suggest setting 05 December as the deadline for the subgroups to complete the planning document. The planning document regroups steps embedded in the work plan’s admin duties bucket (under subgroup). Please let me know whether you believe this is a reasonable deadline.  
> This document, as you know, is a “living document” and will be adjusted as work progresses. We will make sure to maintain it and to flag suggested edits for your approval.
> It is my understanding that you wish to have RT members run an in-depth analysis of the document prior to its approval for submission to ICANN Board (along with Terms of Reference). I believe it might be helpful to identify a couple of volunteers to be your work plan experts to carry through the “sanity check”, and then potentially “supervise” work plan progress (in collaboration with ICANN org). This, of course, is a suggestion for your consideration.
>  
> Scope table
> On 19 October 2017, you asked Review Team members to review scope items and to confirm by 27 October that the Scope discussion can be considered frozen (adopted). My understanding is that you will seek final confirmation on scope items on the next plenary. Please confirm. If that is accurate, we will need to include a clear note indicating objectives of the call in the agenda.
>  
> Terms of Reference
> I circulated an updated Terms of Reference draft (including a shopping list of edits that were incorporated) on 19 October (see attached). I am happy to walk you through this document and edits that were made on the leadership call. I welcome any input you may have in the meantime.
>  
> Process for Engaging Contractors
> As requested in Brussels, please find attached the process for engaging contractors. We hope this will help inform your planning discussions. We are happy to address any questions you may have.
>  
> Scheduling
> As indicated in my note earlier today, Monday – 14:00 UTC – appears to be the only feasible option. Do you wish to include this timeslot and additional options in a doodle poll for the Review Team to complete?
>  
> Fact Sheet and Participation
> Jean-Baptiste has sent a request for approval (by 13 November, close of business) of the fact and participation sheets.
>  
> Thank you and have a nice weekend,
> Best regards
> Alice
> <RDS-WHOIS2-RT Work Plan v4.xlsx>
> <mime-attachment>
> <Process for Engagement of Qualified Contractors for Review Team Support.pptx>
> <mime-attachment>
> <WHOIS1-Implementation Briefings_final.docx>
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