[RDS-WHOIS2-RT-Leadership_Staff] Updates to Draft Terms of Reference

[Alice Jansen]

Dear RDS-WHOIS2 Leadership,

As requested, please find attached a clean and revised draft version of the Terms of Reference for your consideration. Edits were made as requested by the Review Team in recent meetings/action items and to align the ToR with ICANN operating standards for specific reviews (out for public comment – see here<https://www.icann.org/public-comments/reviews-standards-2017-10-17-en)>).
To help you navigate through edits, see below a laundry list of the changes made to the document since the prior version.


  *   Page 1 – confirmed leadership
  *   Page 2 – removed text on ICANN’s Mission
  *   Pages 3-4-5 – On scope – Added a reference to an appendix where we suggest plugging in the scope; mirrored what we have in the scope table
  *   Pages 5-6-7 – On definitions – shortened IDNs definition and added the RDAP definition
  *   Pages 7-8 – On timeline – Mirrored what we have in work plan
  *   Page 8 – Deliverables – Added preliminary feasibility assessment based on subgroup report template; added items (bullet points 3, 4, 9) in light of draft operating standards for specific reviews; clarified sub-bullet point list; removed GNSO hints and tips reference. In last paragraph of deliverables, added a reference to the need for documenting how public comments were handled and inserted a reminder of need for level of consensus to be provided for each recommendation
  *   Page 9 – On recommendations section – removed the notion of prioritized recommendations as that is already available in that list; included the language of the related Bylaws provision
  *   Page 11 - On Roles & responsibilities of Review Team Members – Added bullet point 2 in light of Draft Operating Standards; added clarifications to bullet points 3 and 4
  *   Page 11 – On Roles & responsibilities of Review Team Leadership - Added clarifications to bullet points 1 and 12
  *   Page 12 – On replacement and removal of members – added a comment on Draft Operating Standards
  *   Page 12 – On dependencies section – augmented GDPR related reference for additional clarity
  *   Pages 12-13-14 – On decision making - aligned with current Bylaws and draft operating standards, replacing language which had become outdated as a result of updates to operating standards
  *   Page 15 –  On accountability and transparency section – removed “off the record” to add reference the confidential disclosure framework; added decisions reached/action items to list of wiki components
  *   Pages 17-18 – On independent experts – added a provision that if designated RT members want to participate in the selection process, they will need to sign designated NDA, per process for engaging contractors; added section on considering advice from independent experts per draft operating standards

I believe you are planning to read through this in detail. In the meantime, please let me know if you have any questions or concerns.
Thanks
Kind regards
Alice
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://mm.icann.org/pipermail/rds-whois2-rt-leadership_staff/attachments/20171019/e1b55a68/attachment-0001.html>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: Draft ToR RDS-WHOIS2-RT- v12 - Oct 18.docx
Type: application/vnd.openxmlformats-officedocument.wordprocessingml.document
Size: 73219 bytes
Desc: Draft ToR RDS-WHOIS2-RT- v12 - Oct 18.docx
URL: <http://mm.icann.org/pipermail/rds-whois2-rt-leadership_staff/attachments/20171019/e1b55a68/DraftToRRDS-WHOIS2-RT-v12-Oct18-0001.docx>