[RDS-WHOIS2-RT-Leadership_Staff] RDS-WHOIS2 FY19 and Total RT Projections
Alan Greenberg
alan.greenberg at mcgill.ca
Thu May 31 03:20:10 UTC 2018
Here is what I see as our budget projection.
Travel/Catering: We spent about $15k for Abu
Dhabi (where we thought there would be a meeting
and so we brought people in) and $60k for the two
F2F meetings we help to date. If we add to the
two more, July, and perhaps November to finalize
final report, that is another $60k, presume that
$20k of that for the July meeting will actually
be spent in FY18. Add to that $20k bringing a
small number of people to Kobe present the final
report. Total Travel = $155k (FY17:15, FY19:80, FY19: 60)
Professional Services - RT: It is pretty clear we
are not going to hire anyone to do studies. Total Professional Services = $0k
Professional Services - ICANN.org: $46k to date.
Let's presume another $40k. Lisa does want to
wind this down, but I prefer to be high rather
than low here. And we may want to hire a
technical editor to clean up the final report.
Total = $86k (FY18: Est 50, FY18: 36)
That comes to $241, so round it up to $260 (FY17: 15, FY18: 130, FY19: 115).
To all (staff and Susan/Cathrin): Where do I need
to add more cushion for everyone to feel
comfortable with this projection. At this point
we are $440k Under overall budget, so we have
PLENTY for room to ensure that we are not low-balling anything.
My inclination is to add another roughly 30k to
address another F2F to handle some unpredicted
situation and set the FY19 projection at $145k with a total spend of $290k
Alan
At 20/05/2018 01:05 PM, Larisa B. Gurnick wrote:
>Hello Alan, Susan and Cathrin,
>Thank you for taking the time to discuss your
>concerns about the Public Comment on Short-term
>Options to Adjust the Timing on Specific Reviews.
>In response, we have put together the below
>summary and information, addressing requests ##
>153, 156 and 157 on the
><https://community.icann.org/display/WHO/Leadership+Meeting+-+Tracking+Tool>Leadership
>Meeting Tracking Tool.
>
>Questions:
>Alan wrote in an
><https://mm.icann.org/pipermail/rds-whois2-rt-leadership_staff/2018-May/000375.html>email
>on Wed May 16 00:46:36 UTC 2018: “I believe
>the presentation in the document is not
>accurate. It says "the Review Team planned to
>defer some of its work" whereas in fact the ToR
>says that "the review team may choose to defer
>some or all of its work in relation to the..."
>The work "MAY is critical as we have not made
>any such decision. as reflected in the later
>statement "Should any work be deferred".
>Moreover, I do not believe that the financial
>details presented with the options are accurate
>(although I never did receive the financial
>details that were asked for ages ago).â€
>
>Additionally, in an
><https://mm.icann.org/pipermail/rds-whois2-rt-leadership_staff/2018-May/000377.html>email
>on Thu May 17 02:00:08 UTC 2018: “The budget
>on the Factsheet shows a total of $690,000.
>Expenses started in June 2017, which fell in
>FY17. As ICANN budgets annually, can you please
>provide the details of exactly how much was
>budgeted in FY17 and FY18 as well as the total
>expenses for FY17 and as I previously requested
>the FY18 expenses up until the end of April
>(covering the 2nd Brussels F2F), as well as what
>is in the original draft FY19 budget. If the
>revised FY19 budget for the RDS-WHOIS2 Review is
>known, please provide that as well.â€
>
>ICANN org response regarding Terms of
>Reference: the public comment documents are
>being updated to include the exact language from
>the Terms of Reference. We will let you know
>when the posting has been completed, current target is 22 May.
>
>ICANN org response regarding financial details
>and the additional questions noted in Alan’s
><https://mm.icann.org/pipermail/rds-whois2-rt-leadership_staff/2018-May/000377.html>email
>on Thu May 17 02:00:08 UTC 2018:
>Option B and C are estimated to result in a savings of $460,000 in FY19.
>
>RDS-WHOIS2 Review Envelope was $690,000 to cover
>the work of the review team from start to
>finish, regardless of the fiscal year - consisting of:
> * Travel &
> Catering
> $340,000
> * Professional Services – Review Team
> component $200,000
> * Professional Services – Contraactors
> engaged by ICANN org to support RT work $150,000
>
>This envelope was calculated based on past
>experience and available information at the
>time. Travel & Catering assumption was based on
>21 Review Team members (the maximum number
>according to the Bylaws). We had briefed you on
>the RDS-WHOIS2 review envelope in July 2017, at the start of your work.
>
>FY17 - As the Review Team was appointed in June
>2017, at the end of Fiscal Year 2017, there were
>minimal expenses in that Fiscal Year -
>$15,000. Additionally, in FY17 the review
>budget allocation was handled at an aggregate
>basis, not by review. The expenses of $15,000
>related to an informal meeting that took place
>at ICANN59 in Johannesburg. These expenses are
>reflected on the Travel & Catering Expenses Summary (see attached).
>
>FY18 - During the current fiscal year, the
>Review Team had two face-to-face meetings and
>incurred expenses of $54,000 as of 30 April
>2018. Some additional expenses pertaining to
>the April 2018 meeting are expected to come
>through in May 2018, estimated at $7,500. The
>Review Team has not opted to engage any outside
>experts, therefore the professional services
>allocation of $200,000 (Review Team component)
>has not been used. ICANN org has engaged a
>contractor to support Review Team’s
>substantive work, at a cost of $46,000.
>
>This means that since the start of the review, a
>total of approximately $115,000 has been spent
>as of 30 April 2018; with an additional $7,500
>yet to be reflected. The expected unspent funds
>at the end of FY18 would be $568,000.
>
>FY19 - In the FY19 budget, to achieve
>predictability in review expenditures and
>exercise fiscal responsibility, we planned to
>implement a new “standard†assumption of 10
>supported travelers for each review. This
>assumption aligns closely with the actual number
>of RDS-WHOIS2 team, which has 10 review team
>members. Thus, the FY19 Proposed Budget for
>this review is $460,000 (Travel & Catering
>$160,000; Professional Services total of
>$300,000 – RT component and contractor engagged
>by ICANN org). Based on the run rate during
>FY18, the current work plan, and especially
>because of the leadership’s focus on fiscal
>control, the budgeted amount is expected to meet
>the needs of the review team. The RDS-WHOIS2
>made significant progress while controlling costs.
>
>We understand from our Finance colleagues that
>they will publish the FY19 Operating Plan and
>Budget Proposed for Adoption by the Board on Monday, 21 May.
>
>To summarize, the estimated savings of $460,000
>used for Options B and C represents the amount
>of funding for the work of the RDS-WHOIS2 Review
>Team that may not be needed, IF either of those
>options would be agreed upon by the ICANN
>community and the Review Team. A chart
>summarizing this information is posted below.
>
>We realize that at this late stage in FY18, the
>cost saving in FY18 is not relevant to the
>presented options and will remove references to
>FY18 savings from the Public Comment
>posting. This applies to Option C and will be
>reflected in the updated Public Comment. (Same applies to ATRT3 Option C.)
>
>A detailed accounting of the actual Travel &
>Catering expenses incurred since the start of
>the Review has been updated to include April
>data and is attached. It includes expenses by
>category (airfare/travel, hotel, per diem, and
>catering) by month, and supports the expense
>figures noted above. I highlight that in
>response to the Review Team’s earlier request
>for more detailed financial information than
>what was shown on the original Fact Sheet, an
>“Expenses†Fact Sheet was developed and has
>been posted on a quarterly basis since September
>2017. With the help of our Finance colleagues,
>we have made several improvements to this
>detailed information, to align with ICANN’s
>fiscal years. We hope that you find this
>information useful. Please note that it is
>posted on the wiki as part of the quarterly
>updates of the <https://community.icann.org/display/WHO/Fact+Sheet>Fact Sheet.
>ICANN response to other items:
>The public comment documents are being updated
>to include the actual language provided by the
>ccNSO in their notice about their decision not
>to appoint members to the RDS-WHOIS2 Review Team.
>
>After you’ve had a chance to review this
>information, along with the upcoming publication
>of the FY19 Operating Plan and Budget Proposed
>for Adoption by the Board, should you have
>additional questions or concerns, Becky Nash and
>I can join your leadership call or make other
>arrangements to discuss with you when convenient.
>
>Thank you,
>Larisa
>
>Chart summarizing the financial details discussed above:
>
>[]
>
>
>-----Original Message-----
>From: RDS-WHOIS2-RT-Leadership_Staff
>[<mailto:rds-whois2-rt-leadership_staff-bounces at icann.org>mailto:rds-whois2-rt-leadership_staff-bounces at icann.org]
>On Behalf Of MSSI Secretariat
>Sent: Thursday, May 17, 2018 1:20 PM
>To: Alan Greenberg <<mailto:alan.greenberg at mcgill.ca>alan.greenberg at mcgill.ca>
>Cc: RDS-WHOIS2-Leadership
><<mailto:rds-whois2-rt-leadership_staff at icann.org>rds-whois2-rt-leadership_staff at icann.org>
>Subject: Re: [RDS-WHOIS2-RT-Leadership_Staff] Additional budget question
>
>Dear Alan,
>
>Thank you very much for your note. I would like
>to acknowledge receipt of your requests sent to
>us yesterday and today, and to let you know that
>we understand the urgency of these matters and
>are working diligently to try to address them.
>
>We’ll keep you posted on the progress we are
>making towards providing you with responses on your requests.
>
>Kind regards,
>MSSI team
>
>
>
>On 5/16/18, 9:01 PM,
>"RDS-WHOIS2-RT-Leadership_Staff on behalf of
>Alan Greenberg"
><<mailto:rds-whois2-rt-leadership_staff-bounces at icann.org
>on behalf of
>alan.greenberg at mcgill.ca>rds-whois2-rt-leadership_staff-bounces at icann.org
>on behalf of alan.greenberg at mcgill.ca> wrote:
>
> To RDS-WHOIS2-RT MSSI staff,
>
> The budget on the Factsheet shows a total of $690,000. Expenses
> started in June 2017, which fell in FY17.
>
> As ICANN budgets annually, can you please provide the details of
> exactly how much was budgeted in FY17 and FY18 as well as the total
> expenses for FY17 and as I previously requested the FY18 expenses up
> until the end of April (covering the 2nd Brussels F2F), as well as
> what is in the original draft FY19 budget. If the revised FY19 budget
> for the RDS-WHOIS2 Review is known, please provide that as well.
>
> Please log this as a formal request and
> treat it as extremely high priority.
>
> Alan
>
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